Sinthia Zaman

20220102077

Letter Report
A letter report, also known as a preliminary title report, is an essential protection in a real estate
deal. Title companies routinely prepare one after receiving an application for title insurance but
prior to writing a title insurance policy. The intent is to describe findings uncovered during a title
search that a resulting title insurance policy will exclude. A letter report format, which generally
presents information in a single page, supplies only what the buyer needs to know to decide
whether to proceed or ask the seller to address the exceptions before closing the sale.

Sample Report in Letter Form

To: [Receiver’s Name]

From: [Sender’s Name]

Date: [Date of the Memorandum]

Subject: [Subject/Topic of the Report]

[Main Text]

The main text of the memorandum provides a detailed account of the subject matter. It begins
with an introduction, outlining the purpose and context of the report. This is followed by the
main content, which presents the findings, data, or information relevant to the topic. The text is
organized in a logical manner, ensuring clarity and coherence for the reader.

Conclusion

The conclusion summarizes the key points discussed in the main text, drawing inferences and
providing a concise overview of the findings. It may also include recommendations or
suggestions based on the information presented.

Attachments (if any): Documents, charts, graphs, or any supplementary material related to the
report.

Note: This is a generic sample of a memorandum form. Specific details, content, and format can
vary based on the organization’s requirements and the nature of the report.
Email and Memo Reports
There are many types of communication methods that professionals use and read on a daily
basis. Emails and memos have a variety of uses in the workplace and can help senders convey
important information or ask questions. Learning the differences between these two
communication methods can help you determine when you might use each one.

Email

An email is a virtual method of communication that enables professionals to convey important

information for professional or personal purposes. This can help professionals send and receive
information quickly, which can enhance performance and productivity. Emails are typically short
messages that someone can view on one screen. Key elements of an email include:

 Subject line
 Recipient
 Message
 Content
 Signature
 Attachment

How to write email report

Subject: [Brief summary of the contents of the email]

Greetings [Recipient’s name or professional title],

My name is [your name], and I am [explanation of the capacity in which you are reaching
out to them.]

[A brief description of why you are emailing, keep to one or two short paragraphs if
possible.]

Thank you for your time,

[Your name]

[Your professional contact information]

 Memo

A memo is a formal exchange of information and often has a formal format and structure.
Professionals write memos for a variety of reasons, such as informing team members about
policy changes, asking individuals to begin a project or persuading professionals to take certain
actions. Key elements of a memo include:

 Date
 Subject line
 Thesis statement
 Introductory paragraph
 Body paragraphs
 Conclusion

How to write memo report

TO:

FROM:

DATE:

SUBJECT:

I'm writing to inform you that [reason for writing memo].

As our company continues to grow … [evidence or reason to support your

opening paragraph].

Please let me know if you have any questions. In the meantime, I'd appreciate
your cooperation as [official business information] takes place.

COMMON TYPES OF SHORT REPORTS

organizations depend heavily on short reports, there are many varieties, written for many
different purposes. We cover some of the most common types here, categorized on the basis of
their main purpose, but the form they take will vary from company to company. Also, most
companies will have developed unique types of re- ports to accomplish particular goals. Always
consider your company's typical ways of reporting when deciding what to report and how
Routine Operational Reports
The majority of the reports written within companies are routine reports that keep supervisors,
managers, and team members informed about the company’s operations. Routine operational
reports are typically either monthly or quarterly reports. Routine operational reports usually
cannot relate production data. Information on visits to customers does not fall under the routine
operational reports category. It is not possible develop a template macro or merge document for
routine operational reports.

Progress Report
A progress report is a report in which you are updating information about a project. Progress
reports make it possible for management and clients to stay informed about a project and to
change or adjust assignments, schedules, and budgets. These types of reports are used for
projects that have many steps from onset to completion and are issued at regular intervals. If you
are sending your progress report within your company, send a memo, but if it is going outside of
your company you should send a letter

Problem-Solving Reports
Problem solving is the act of defining a problem; determining the cause of the problem;
identifying, prioritizing, and selecting alternatives for a solution; and implementing a solution.
Many short reports are problem-solving reports. These reports help decision makers figure out
what to do any time a problem arises within an organization--which is often. For example, a
piece of equipment may have broken down, causing may hem on the production line. Or
employees may have gotten hurt on the job. Or, less dramatically, a company procedure may
have become outdated, or a client company may want to know why it's losing money. If we
define problem as an issue facing the company, we could include many other scenarios as well-
for example, whether or not a company should adopt flextime scheduling or what location it
should choose for a new store. Whatever the context, the writer of a problem-solving report
needs to gather facts about the problem or issue, define it clearly, research solutions, and
recommend a course of action. Like progress reports, problem-solving reports can be internal or
external. Internal problem-solving reports are usually assigned, but sometimes employees may
need to write unsolicited problem-solving reports-for example, if they must recommend that a
subordinate be fired or if they feel that a change in procedure is necessary. External problem-
solving reports are most often written by consulting companies for their clients. In these cases,
the report is the main product that the client is paying for. A type of problem-solving report that
deserves special attention is a feasibility study. For these reports, writers study several courses of
action and then propose the most feasible, desirable one. For instance, you might be asked to
compare Internet service providers and recommend the one that suits the company's needs and
budget best. Or you might investigate what type of onsite childcare center, if any, is feasible for
your organization. Sometimes feasibility studies are not full-blown problem-solving reports.
They may offer detailed analysis but stop short of making a recommendation. The analysis they
provide nevertheless helps decision makers decide what to do.