1

MASTER DATA
CONFIGURATION
IN SAP MM

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SAP Material Management Configuration

MM Master Data
1. MaterialMaster
2. PurchasingGroups
3. VendorMasterData
4. Assignnumberrangestovendoraccountgroups.
5. PurchasingInfoRecords
6. Source List
7. T-Code.

1.Material Master
SAP IMG Menu path: – SPRO > Logistics – General > Material Master > Basic Settings >
Material Types > Define Attributes of material types
Transaction Code: – OMS2

Enter T Code OMS2 in the SAP command field and press

enter.

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List of material types are displayed in the screen, Select existing material type line item and
click on copy as icon to define new material types in SAP.

1. Material Type: - Update New Material key

2. Description: - Give the description for the material key

Field Reference: - Field reference determines for each field section group is set to hide, display,
required entry or optional entry.

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Item Category group: - Select item category group from the list

Special material types: - check the box for special material types

User Departments: - Select departments for the material types as per business requirements.

Internal/external purchase orders:-Select the value as per business requirements, possible

entries are
0-Noexternalpurchaseordersallowed
1-Externalpurchaseordersallowed,butwarningissued
2-Externalpurchaseordersallowed

3. Click on save icon

And then select created material type and double click on quantity/value updating

1. If it is not stock item tick only value updating, if it is a stock item with value tick the both
quantity updating and value updating columns

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2. Click on save icon or (Ctrl+s) to save the configured material types data.

Successfully you configured the new material types.

Define number ranges for each material type:

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1. Text: Fill up the text box, and give the number intervals for material type (From number-
To numbers)
2. Addit.

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Tick the text name.

1. Double click the EXRO (material type)

2. Enter the Element/Group

1. Tick the box

2. Click on save icon

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2.Purchasing group
is a unit of a purchasing organization which is responsible for day to day certain buying activities
and control a particular type of procurement activity based on some classification.
Steps to create purchasing groups: SAP IMG Path: – SPRO >> SAP Reference IMG
(F5) >>Materials Management >> Purchasing >> Create Purchasing Groups

Transaction code: – OME4

Click on new entries to create new purchasing groups

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1. In Above screen enter the following data.

In the purchasing group field enter the three digits purch. Group key
II In the desc. Pur. Grp field enter the description of purchasing group
2. After updating all the required information, choose save icon to save the
entries. Successfully you have configured purchasing gro

Create Material Master Record in SAP:

Material Master is the master record of company’s main source of material-specific data.

MM01–Create Material master

MM02–Change material
MM03–View material Master

Enter Transaction Code MM01 in the SAP command field and press enter

Update the following fields

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1. *IndustrySector:–Selectindustrysectorfromthelist

*Material Type: - Select appropriate material type

2. Select views: base data1, base data2, purchasing, MRP 1, MRP 2, MRP 3, MRP 4,
Accounting 1, Accounting 2.
3. Press ok.

Press enter and the pop-up window will be open

1. Select the required views and press enter to input the organizational levels.
2. Press ok

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Basic Data 1: – Update all the required data such as unit of measure and material group,
In the Material field enter the material description
1. In the basic unit of measure and material group field “enter the unit of measure
and material group“

Purchasing: - Update all the required information related to purchase data

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1. Enter purchasing group

1. Enter MRP type ND (no planning)

2. Enter Purchasing group

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1. Planned delivery time

Accounting 1: - Update all the required data such as valuation class, price control, moving price,
and standard price.

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After entering all the details, click on yes icon.

Message will be displayed as material code created.

Successfully we have created SAP material master record.

3.Create vendor account groups:

IMG Menu Path: - IMG > Financial accounting –> Accounts Receivable and Accounts Payable – >
Vendor Accounts –>Master data –> preparation for creating vendor master data –> Define
Account Groups with Screen Layout (Vendors)

Transaction code: – OBD3

Follow IMG Menu Path and select Define Account Groups with Screen Layout (Vendor)

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Select New entries to create new vendor account group

Update the following data

1. Account Group: - Enter four digits Vendor Account group code

2. Description: – Enter the name of Vendor account group.

3. Select Save Icon to save the configured settings

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IMG Menu Path: -

IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor
Accounts –>Master data –> preparation for creating vendor master data –> Create number ranges
for vendor accounts

Follow IMG Menu Path and select Create number ranges for vendor accounts

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1. Giving to the new intervals for form numbers – to numbers.

2. Adding the intervals.

4. Assign number ranges to vendor account groups.

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IMG > Financial accounting –> Accounts Receivable and Accounts Payable –> Vendor
Accounts –>Master data –> preparation for creating vendor master data –> Assign number
ranges to vendor account groups.
Follow IMG Menu Path and select Assign number ranges to vendor account groups.

1. Assign vendor account group to numbers ranges

2. Select Save Icon to save the configured settings.

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Create vendor:

Transaction code: – XK01

Enter transaction code XK01 in the sap command field and press enter

Enter the following data

1. Company code: - Enter company code

2. Purchasing Organization: - Enter Purchasing Organization

3. Account group: – Enter account group

Press enter to input the details of the vendor

Title: – Select Company, Dr., Mr., and Ms.

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Name:– Enter the name of the vendor

Street Address: – Enter the street #, postal code city, Country, Region, and City

Language: – Enter the language

Account data: – Enter the appropriate Reconciliation accounts and cash management group

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Purchasing Organization Data:-

1. Enter the order currency

2. Select GR-based Inv. Verification if invoice verification is done after GR

Press save icon to save the vendor master and vendor code in SAP is automatically generated.
The vendor code is generated for respective purchasing organization and company code.

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5. Purchasing Info Records

Purchasing info records are created for different procurement types such as standard,
subcontracting, pipeline, consignment. It is used store information on a vendor and a material as
master data at plant level or purch. org.

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Transaction Code: – ME11 – Create

ME12 – Change
ME13 – Display

In the initial screen Create info records, enter the following information.

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 Enter Vendor code, Material code, purchasing org and plant

 Enter the info category as standard (for normal procurement)

In next screen, update the following data.

1. Enter delivery time and purchase organization is defaulted from the Material Master
2. Enter the Standard Quantity and Minimum quality
3. Enter the Net Price

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After updating the mandatory fields, click on save icon to save the data.

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6. Source List Creation :

The combined information of material and vendor altogether is kept in a record that is known as
purchase info record. But a particular material can be ordered from different vendors in different
time intervals. This information can be maintained in a list that is called as source list. The key
points about source list are as follows:
Source list include list of possible sources of supply for a material over a given
framework of time.
Source list specifies the time period of ordering of a particular material from a given
vendor.
Path to maintain Source list:
Logistics => Material Management => Purchasing => Source List => Define source list
requirement at plant level

On SAP Menu screen select Maintain execute icon by following the above path.

1. Select your plant and tick the source list

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2. Click on save icon.

Transaction Code: ME01

Enter the material number for which you want to maintain source list and respective plant details.

1. Fill in all necessary details like valid periods, name of vendor, purchasing organization.

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2. Click on save icon. Source list for the material is now maintained.

7. T-Code

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