GUIDELINES FOR PRIVATE / AFFILIATED

TRAINING INSTITUTIONS

REGISTRATION, EXAMINATION AND CERTIFICATION

OF SHORT COURSES

January 2015

TRADE TESTING BOARD TEVTA PUNJAB

45- GARDEN BLOCK, NEW GARDEN TOWN, LAHORE

Ph:- 042-99239756, 042-99239392

Website:-www.ttbp.edu.pk

E.mail : info@ttbp.edu.pk

TRADE TESTING BOARD, Guidelines for Private Training Institutions Page 1

 GUIDELINES FOR
PRIVATE/AFFILIATED TRAINING INSTITUTIONS
REGISTRATION, EXAMINATION AND CERTIFICATION

OF SHORT COURSES

Short Courses give you the opportunity to enter in the job market as Basic Skilled
Worker. A short course not only updates your skill set for career growth but also
improves creativity to enhance performance at work place.

Trade Testing Board Punjab (TTB), Lahore conducts final examination of short
courses (3-months & 6-months) and award certificates to the pass out trainees. This
manual has been developed to assist Principals / Heads of training institutions
to manage registration & examination of Short Courses efficiently.

Private Training Institutions having Registration from TEVTA may get

Affiliation from Trade Testing Board for examination and certification of their
trainees from TTB. However, TTB will not conduct examination of such
trainees who got admission prior to issuance of Affiliation from TTB.

1. TEVTA approved curriculum, Training Contents & Conduct Hours,

will be followed for training of Short Courses. TTB officers may
inspect institutes at any time for its verification.

2. Only Matric pass candidates will be eligible for registration with TTB
in Short Courses.

3. Class size 10-25 trainees will be observed strictly; and maximum

number in any trade in any Session should not be more than 50
trainees. TTB will not accept more than 50- trainees in any trade.

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4. Registration & Examination Schedule is attached at ANNEX-TTB-I & II.
The data of trainees must reach in Trade Testing Board as per schedule
notified by TTB.

5. Nature of Papers & Methodology to Conduct Examination is at

ANNEX-TTB-III.

6. Registration Examination and Certification Charges @ Rs.600/- per trainee

(with single fee) will be paid to Trade Testing Board in advance, in form of Bank
Draft / Pay Order/ On-line in favour of Deputy Manager (TT) Development Cell.
Payment will be made to :

Account No: 0001010022

Bank of Punjab, 17- Ali Block, New Garden Town Lahore.
Branch Code: 0702

7. Rs. 1200 per trainee will be charged as Double Fee.

8. The Examination Charges for Supplementary trainees will be paid @Rs.400/- per
trainee.

9. Depositing the fee on time but sending the data after scheduled dates will
not bound TTB to attend the data. In such cases data will be returned in
original without refund of fee.

10. PROCEDURE FOR REGISTRATION AND EXAMINATION

A. The Principal/Head of the institute will provide particulars of trainees on

the “PROFORMA FOR REGISTRATION OF TRAINEES” to Trade
Testing Board on ANNEX-TTB-IV & V along with copy of TTB
charges/fee deposit slip.

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 B. While sending the data of trainees to TTB , copy of Matric Certificate and
Admittance Slip ANNEX-TTB-VI of each trainee will also be attached.

C. Data of 3-months & 6-months courses should be provided on separate

sheet of excel file. Full name of institute, student, father’s name & trades
etc; should be used while filling up the proforma, as the same data has to
be printed on the certificate of the student later on. Abbreviation should
not be used. If the same information is to repeat in row below, the
information should be written again instead of using the word “as above”.
The institute will be responsible for any mistake in data regarding
registration of trainee with TTB.

D. Data of Short Courses should not be mixed / attached with Regular

Courses. There should be separate covering letter for data of short
courses.

E. TTB will tabulate same data in examination software, allot the Registration
Number to each trainee and will send “LIST OF REGISTERED
TRAINEES” to the concerned Institute.

F. Any error/mistake in data of registered trainees will be informed to TTB

within one week for its correction; otherwise the institute will be
responsible for any mistake in the data of registered trainees.

G. 80% attendance is essential to appear in examination. The status

regarding attendance %age of all trainees will be provided to Trade
Testing Board, 15- days before the conduct of examination. For this
purpose copy of “LIST OF REGISTERED TRAINEES” may be used.

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 H. TTB will e-mail Material List for the conduct of practical test 10-days
before the conduct of examination. A copy of the same will also be placed
on website www.ttbp.edu.pk

I. TTB will provide Examination Material (Question Papers for Theory &
Practical, Admittance Slips of trainees, Attendance Sheets & Award Lists)
to the institutes before the conduct of examination.

J. The institute will manage conduct of examination on the fixed date notified
by TTB. Conduct of Practical may be arranged in groups, depending upon
the workshop facilities. The Principal of Institute will inform TTB in
advance, regarding grouping of trainees along with timing for each group;
so that Inspection Teams may be informed accordingly.

K. During examination, the trainees will keep Admittance Slip attached/ fixed
on their shirt for their identity.

L. TTB will depute Examination Panel; consist of instructor / teacher from

relevant trades. TTB will also depute different officers for inspection as
representative of Trade Testing Board.

M. The testing and assessment will be conducted by instructor / teacher

deputed in Examination Panel, as per marking criteria specified by TTB.
He / She will mark the theory & practical papers and will provide result on
the prescribed “AWARD LISTS”. Any cutting on AWARD LIST will be
verified with signature of concerned instructor / teacher.

N. Instructor / teacher of Examination Panel will send sealed “AWARD

LISTS” and “ATTENDANCE SHEETS” directly to Trade Testing
Board, within two days after the conduct of examination.

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 O. TTB will not accept entry of any new candidate/name against the
registration number already allotted to any other trainee/candidate.

P. TTB will tabulate result in examination software and compile the result of
various trades according to the approved assessment and grading
system. A copy of result, duly approved by Chairperson TTB, will be
provided to the Institutes.

Q. TTB will prepare the Certificates and the same will be provided to the
institutes within one month after declaration of result. The Principal of
Institute will provide “Acknowledgement Receipt” to TTB, within one
week after receipt of these certificates.

R. The officers of TTB will remain in touch with Institutes & District Managers
to resolve issue, if any. Kindly contact on V.Phone: 042-99239756.

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 ANNEX-TTB-I

GOVERNMENT OF THE PUNJAB

TECHNICAL EDUCATION & VOCATIONAL TRAINING AUTHORITY
TRADE TESTING BOARD (DEVELOPMENT CELL)

Registration Schedule of Short Courses

For The Year- 2015

Receiving Date of Particulars for

Duration in Months
Registration.

Name of
Shift.

S.No Institute/Centre.
Start of Class Last Date of Last Date of
Single Fee Double Fee
( Rs .600/- per ( Rs .1200/- per
Trainee) Trainee)

TEVTA Institutes
&
Private Affiliated M 06 M
1 1st Jan, 2015 8th Jan, 2015 15th Jan, 2015
Institutes E 03 M
All Punjab.

TEVTA Institutes
&
Private Affiliated M 06 M
2 1st April, 2015 8th April, 2015 15th April, 2015
Institutes E 03 M
All Punjab.

TEVTA Institutes
&
Private Affiliated M 06 M
3 1st July, 2015 8th July, 2015 15th July, 2015
Institutes E 03 M
All Punjab.

TEVTA Institutes
&
Private Affiliated M 06 M
4 1st Oct, 2015 8th Oct, 2015 15th Oct, 2015
Institutes E 03 M
All Punjab.

Note: No particulars for Registration shall be entertained after the expiry of above
mentioned dates.

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 ANNEX-TTB-II
GOVERNMENT OF THE PUNJAB
TECHNICAL EDUCATION & VOCATIONAL TRAINING AUTHORITY
TRADE TESTING BOARD (DEVELOPMENT CELL)

Examination Schedule of Short Courses

Final & Supplementary
For The Year- 2015

Receiving Date of Particulars for

Duration in Months
Supplementary Trainees

Date of
Name of Conducting
Shift.

S.No Institute/Centre. Final Trade Test \

Last Date of Last Date of
Examination
Single Fee Double Fee

TEVTA Institutes
&
Private Affiliated M 06 M 2nd March, 9th March,
1
Institutes E 03 M 2015 2015 30th March, 2015
All Punjab.

TEVTA Institutes
&
Private Affiliated M 06 M 1st June, 8th June,
2 29th June, 2015
Institutes E 03 M 2015 2015
All Punjab.

TEVTA Institutes
&
1st 8th
Private Affiliated M 06 M 28th September,
3 September, September,
Institutes E 03 M 2015
2015 2015
All Punjab.

TEVTA Institutes
&
1st 8th
Private Affiliated M 06 M 28th December,
4 December, December,
Institutes E 03 M 2015
2015 2015
All Punjab.

Note: No particulars for Examination shall be entertained after the expiry of above
mentioned dates.
Local Holidays will not affect the examination date.

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 ANNEX-TTB-III
NATURE OF PAPERS &
METHODOLOGY TO CONDUCT EXAMINATION
Short Courses (3 & 6- Months)

Theory Paper
 One paper consist of questions related to course contents.
 In theory Pass Marks will be 40%.

No. of Marks
Subject Time Type of Questions
Questions Division Total
10-MCQ
10
Theory 30-min 20-Qs. 20 Marks
10-Fill in the Blank
10

Practical Test
 Time for practical test is 2- hrs.
 In Practical Pass Marks will be 60%.
Subject Nature of Test Assessment Factors Marks
Division Total
Preparation of One job Completion of job as 45
job consist of per requirements.
different 80 Marks
parts. Finishing & Quality of 15
work.

Handling of Tools & 10

machines and Safety
Measures.

Viva 5-Qs Oral 10

 The testing and assessment shall be conducted by respective institutions

under overall supervision of TTB.

 Theory (30-min) and Practical Test (2- hrs) will be conducted in one day.
Trainees may be divided in groups for practical test, if required.

 Student below 80 % attendance will not be eligible to appear in examination.

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 ANNEX-TTB-VI
ADMITTANCE SLIP
Short Courses
Name of Institute/Center:_______________________________________
Write the name of
Name of Trainee:______________________________________________
trainee & father’s name
on back side of photo
Father's Name:________________________________________________
and
Trade: ____________________________________Duration:____________ Staple Here

Examination on: ____________ Signature of Candidate: ______________

Registration No. of TTB:__________________________

___________________ Signature & Stamp

Assistant Manager Principal/Head
Trade Testing Board

_____________________________________________________________________________

Copy For TTB Record

.,

Short Courses
Name of Institute/Center:_______________________________________
Write the name of
Name of Trainee:______________________________________________
trainee & father’s name
on back side of photo
Father's Name:________________________________________________
and
Trade: ____________________________________Duration:____________ Staple Here

Examination on: ____________ Signature of Candidate: ______________

Registration No. of TTB:__________________________

___________________ Signature & Stamp

Assistant Manager Principal/Head
Trade Testing Board

While sending the data of trainees to TTB, duplicate copy of Admittance Slip of each
trainee will also be attached.

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