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Practical Notes For Microsoft Word Summarized

Clearly explained practical notes for Ms Word

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MWANJE FAHAD
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52 views4 pages

Practical Notes For Microsoft Word Summarized

Clearly explained practical notes for Ms Word

Uploaded by

MWANJE FAHAD
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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PRACTICAL NOTES FOR MICROSOFT WORD

1. Basic Formatting: Use the toolbar at the top of the document to change font type, size, color,
and style. You can also apply bold, italics, underline, and strikethrough to text. Utilize the
alignment options to adjust text position.

2. Inserting Images: To insert an image, go to the "Insert" tab, click on "Pictures," and select
the image file from your computer. You can resize, move, and edit the image as needed by
clicking on it and using the toolbar that appears.

3. Creating Lists: Use the bullet or numbering options in the toolbar to create lists. Simply click
on the option you want, and start typing to create a list. You can also adjust the list style and
indentation.

4. Adding Headers and Footers: Navigate to the "Insert" tab, select "Header" or "Footer"
and choose a preset layout or create a custom one. You can add page numbers, date, and time,
and customize the header or footer content as required.

5. Spell Check and Grammar: Use the "Review" tab to run a spell check and grammar check
on your document. Any errors will be highlighted, and suggestions will be provided for
corrections. Click on the errors to accept the suggested changes.

6. Saving and Printing: To save your document, click on the disk icon or go to "File" > "Save
As" to choose the location and file format. To print the document, go to "File" > "Print" and
adjust settings like number of copies, printer selection, and print range.

By following these practical notes, you can efficiently work with Microsoft Word to create and
format documents effectively.

FAHAD USLAN MWANJE@2024


CMI NAGURU CLASS
Home button
- Bold (thickness the selected text)
- Italic (slightly bents the selected text)
- Underline (line style and line color): applies a line on the selected text
- Font color: changes the color of the characters/texts selected.
- Font size
- Font style/face/type
- Superscript
- Subscript
- Change case
- Cut
- Copy
- Paste
- Alignment (justification)
- Strike through
- Text highlight color
- Bullets and numbering
- Line spacing
- Sorting
- Find and replace
- Text borders

Insert
Illustrations (picture, shapes, Smart art, charts)
1. Page break
2. Links (hyperlink)
3. Headers and footers
4. Page number
5. Word art
6. Drop cap
7. Date and time
8. Symbol
9. Equation
Design
a) Watermark (on one page only/ All pages)
b) Page color
c) Page borders
d) Paragraph Spacing
e) Styles

FAHAD USLAN MWANJE@2024


CMI NAGURU CLASS
Page layout
a) Page margins
b) Page orientation
c) Page size
d) Columns
e) Line numbers
f) Hyphenation
g) Text Direction

Text editing tools


- Arrange (wrap text, send to back, bring to front, etc.)
- Date and time
- Object
- Equation and symbol

Working with tables


- Inserting tables
- Draw table
- Erase table elements
- Line (style, size/weight and color)
- Shading
- Table styles
- Alignment within a cell
- Distribution of rows and columns evenly
- Text direction
- Resize table
- Merge and split cells
- Move table by dragging
- Copy table by dragging
- Inserting tables

Illustrations
Graphic tools
- Table tools
- Shape tools
- Word art tools
- Picture tools
- Smart art tools
- Chart tools
- Header and footer tools
- Clip art tools
- Text box tools equation tools

FAHAD USLAN MWANJE@2024


CMI NAGURU CLASS
Major illustrations
- Picture M
- Shapes
- Smart art
- Charts

Page management
- Page orientation
- Page size
- Columns
- Page margins
- Watermark
- Page color
- Page borders
- Headers and footers
- Page number
- Page break

Mail merge
Developing a document for more than one recipient.

1. Open Microsoft Word and create a new document.

2. Go to the "Mailings" tab on the top menu bar.

3. Click on the "Start Mail Merge" button, “step by step mail merge wizard” and select the
type of document you want to create, such as letters, envelopes, labels, or emails.

4. Click on the "Select Recipients" button and choose the source of your data, such as an
Excel spreadsheet, Access database, or Outlook contacts.
5. Select “type a new list”, “create buttons.
6. Customize columns and enter the fields that you have in the table

7. Select the specific data you want to merge by clicking on the "Edit Recipient List" button.

8. Insert merge fields into your document by clicking on the "Insert Merge Field" button and
selecting the specific fields you want to include, such as name, address, or phone
number.

9. Preview your document by clicking on the "Preview Results" button to see how each
individual record will appear in the final merged document.

10. Complete the merge by clicking on the "Finish & Merge" button and selecting the final
option, such as printing the document, emailing it, or saving it as a separate file.

9. Review and edit the final merged document as needed before sending it out to your
recipients.

FAHAD USLAN MWANJE@2024


CMI NAGURU CLASS

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