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Microsoft Word

Word processing software

it is used to manipulate a text document, such as a resume or a report. You typically enter text by typing, and
the software provides tools for copying, deleting and various types of formatting.

Examples: Ms-Word, Word Perfect etc.

Features of MS-Word

➢ Creating, editing, saving and printing documents.

➢ Copying, pasting, moving and deleting text within a document.
➢ Formatting text, such as font type, bolding, underlining or italicizing.
➢ Creating and editing tables.
➢ Inserting elements from other software, such as illustrations or photographs.
➢ Correcting spelling and grammar.

Information on MS-Word

➢ Sometimes called Winword, MS Word, or Word,

➢ Microsoft Word is a word processor published by Microsoft.
➢ It is one of the office productivity applications included in Microsoft Office.
➢ it was first released in 1983.
➢ Early versions of Microsoft Word primarily created and used the .doc file extension, while newer
versions of Word create and use the .docx file extension.

What is Microsoft Word used for?

Microsoft Word allows you to create professional-quality documents, reports, letters, and résumés.

Unlike a plain text editor, Microsoft Word has features including spell check, grammar check, text and font
formatting, image support, advanced page layout etc.

Features of Ms-Word

1) CHECKING SPELLING: You can correct your spelling errors all in one go, to ensure you haven’t
left any stone unturned. This can be done by running a full Word spell check from the Review tab,
Proofing group, Spelling and Grammar button (or press the F7 keyboard shortcut).
2) UTILISING THE BENEFITS OF MAIL MERGE: This feature allows us to send out bulk emails,
but consequently with unique elements. For example, we could produce a series of labels or
envelopes for a large mailing, an email or letter that includes names and addresses and other details
or a ‘directory’.

Steps for Mail Merge

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Prepare Your Data Source: Your data source could be an Excel spreadsheet, Access database,
Outlook contacts, or even a Word document. Ensure that your data is organized with the necessary
fields (such as name, address, etc.) and that it's in a compatible format for Word.

Open Microsoft Word: Launch Microsoft Word on your computer.

Create or Open Your Document: Start with a blank document or open the document you want to use
for your mail merge. This document will serve as the template for your merged documents.

Access the Mail Merge Wizard: Navigate to the "Mailings" tab in the ribbon at the top of the Word
window. Click on "Start Mail Merge" and then select the type of document you want to create (e.g.,
letters, envelopes, labels).

Select Recipients: Click on "Select Recipients" and choose your data source. Follow the prompts to
locate and select your data file. If your data source is an Excel spreadsheet, for example, you'll need
to navigate to the spreadsheet file and select the worksheet containing your data.

Insert Merge Fields: Place your cursor where you want to insert a merge field (e.g., recipient's name,
address). Then click on "Insert Merge Field" and select the field you want to insert from your data
source. Repeat this process for each merge field you want to include in your document.

Preview Your Letters: Click on "Preview Results" to see how your merged documents will look with
the data from your selected data source. You can use the navigation buttons to scroll through the
records and make sure everything looks correct.

Complete the Merge: Once you're satisfied with the preview, click on "Finish & Merge" to complete
the merge. You'll have options to either print the merged documents directly, edit individual
documents, or save them as a new document.

Print or Save Merged Documents: Depending on your preference, you can either print the merged
documents directly from Word or save them as a new document for future use.

3) FIND & REPLACE – Save precious time with this effective Word feature. Word Replace can search for
all occurrences of a particular word, phrase or set of characters and replace them with an alternative. You
will be given the option to replace all occurrences or to move through them individually, accepting or
rejecting each change.

4) INSERTING WATERMARKS – If you’re sending an important document or draft sample, you want to
be able to protect your content without having to edit much of it. Insert a watermark specific to your
objectives via the page layout button. You can also customise your own watermark, and also insert your own
picture. This is great to insert your brand logo, for reports your business may produce or any other
document.

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5) INSERTING YOUR HEADER & FOOTER – It’s important to use the space in your header and footer to
save space in other areas of your document. This also makes your file have a professional look that can
include the page numbers across the whole document for example. However, what people don’t seem to take
advantage of, is the fact that they can insert images, more specifically a company logo or an image in
context with the document's overall theme.

6) USING HYPERLINKS STRATEGICALLY – One of the best ways to give your Word document that
extra cutting edge is to insert hyperlinks on images and text to make your document interactive (by right
clicking on the text/image and clicking hyperlink, you can then select where you wish to direct the user to)
where possible. A great way to further utilise this tool, is to direct users to another article or web page that
has your digital footprint all over.

7) Macro: In Word, you can automate frequently used tasks by creating and running macros. A macro is a
series of commands and instructions that you group together as a single command to accomplish a task
automatically. (alt+F8)

Starting Microsoft Word:

Double-click on the Microsoft Word icon or search for it in the Start menu to launch the application.

Navigating the Interface:

The interface consists of the Ribbon, Quick Access Toolbar, and Document Area.

Ribbon contains tabs (e.g., Home, Insert, Page Layout) with groups of related commands.

Quick Access Toolbar offers quick access to frequently used commands.

Document Area is where you create, edit, and format text.

Managing Documents:

Create a new document: Click on "File" > "New" or use the keyboard shortcut Ctrl + N.

Open an existing document: Click on "File" > "Open" or use the keyboard shortcut Ctrl + O.

Save a document: Click on "File" > "Save" or use the keyboard shortcut Ctrl + S.

Close a document: Click on "File" > "Close" or use the keyboard shortcut Ctrl + W.

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Editing Text:

Insert text: Click at the desired location and start typing.

Delete text: Select the text and press the Delete key.

Move text: Select the text, cut (Ctrl + X), navigate to the desired location, and paste (Ctrl + V).

Copy text: Select the text, copy (Ctrl + C), navigate to the destination, and paste (Ctrl + V).

Undo/Redo: Use the Undo button (Ctrl + Z) to reverse the last action and the Redo button (Ctrl + Y) to
reapply it.

Accessing Help Resources:

Click on "Help" in the Ribbon to access various help options, including:

Office Assistant: Provides assistance with tasks and troubleshooting.

Contents Help: Access help articles and guides categorized by topics.

Keyboard Shortcuts:

Utilize keyboard shortcuts for quicker navigation and action execution. Some common shortcuts include:

Ctrl + N: Create a new document.

Ctrl + O: Open an existing document.

Ctrl + S: Save the current document.

Ctrl + W: Close the current document.

Ctrl + Z: Undo the last action.

Ctrl + Y: Redo the last undone action.

Formatting font in Microsoft Word:

➢ Changing Font and Font Size:

Select the text you want to format.

Click on the "Home" tab in the Ribbon.

In the Font group, use the dropdown menus to choose a font and font size.

➢ Character Formatting:
Bold: Click the "B" icon or use the Ctrl + B shortcut.

Italic: Click the "I" icon or use the Ctrl + I shortcut.

Underline: Click the "U" icon or use the Ctrl + U shortcut.

Strikethrough: Click the "abc" with a line through it icon.

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Superscript/Subscript: Click the "x²" or "x₁" icon.

➢ Using Font Dialog Box:

Click the small arrow in the bottom right corner of the Font group.

The Font dialog box will appear, allowing you to customize font, size, style, effects, and more.

➢ Using Format Painter:

Select the text with the desired formatting.

Click the "Format Painter" button in the Clipboard group on the Home tab.

Select the text you want to apply the formatting to.

➢ Changing Case:
Select the text you want to change.

Click the "Change Case" button in the Font group.

Choose from options like Sentence case, lowercase, UPPERCASE, Capitalize Each Word, and tOGGLE
cASE.

➢ Using Drop Caps:

Position the cursor at the beginning of the paragraph.

Click the "Drop Cap" button in the Font group.

Select the desired drop cap style.

➢ Using Text Animation Effects:

Select the text you want to animate.

Click the "Text Effects" button in the Font group.

Choose from various animation styles such as blink, shimmer, and others.

Paragraph formatting

➢ Aligning Text in a Document:

Select the text you want to align.

Click on the alignment buttons in the Paragraph group on the Home tab.

Options include left-align, center-align, right-align, and justify.

➢ Indenting:
To create an indent at the beginning of a paragraph, use the Increase Indent button in the Paragraph group.

To decrease the indent, use the Decrease Indent button.

Creating Bulleted and Numbered Lists:

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Select the paragraphs you want to convert into a list.

Click the Bullets or Numbering button in the Paragraph group.

Choose a predefined style from the dropdown menu or customize the list format.

➢ Adjusting Line or Paragraph Spacing:

Select the paragraphs you want to adjust.

Click the Line and Paragraph Spacing button in the Paragraph group.

Choose from predefined spacing options or click "Line Spacing Options" for custom spacing.

➢ Adding Border and Shading to Paragraph:

Select the paragraph you want to add border or shading to.

Click the Borders or Shading button in the Paragraph group.

Choose from predefined border styles or customize border settings.

Use the Shading button to apply background color to the selected paragraph.

➢ Using Tab:
Press the Tab key to create an indent within a paragraph or to move to the next tab stop.

Adjust tab settings by clicking the Tab button in the Paragraph group and selecting Tab stops.

Formatting Page

➢ Setting Page Margins:

Click on the "Layout" tab in the Ribbon.

In the Page Setup group, click on the "Margins" button.

Choose one of the preset margin options or click on "Custom Margins" to set specific margin sizes.

➢ Setting Paper Size and Page Orientation:

Click on the "Layout" tab in the Ribbon.

In the Page Setup group, click on the "Size" button to select a paper size.

Use the "Orientation" button to switch between portrait and landscape orientation.

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➢ Creating Page Breaks:

Position the cursor where you want to insert a page break.

Click on the "Insert" tab in the Ribbon.

In the Pages group, click on the "Page Break" button.

➢ Creating Section Breaks:

Position the cursor where you want to insert a section break.

Click on the "Layout" tab in the Ribbon.

In the Page Setup group, click on the "Breaks" button.

Choose the type of section break you want to insert (e.g., Next Page, Continuous).

➢ Creating Headers, Footers, and Page Numbers:

Double-click in the header or footer area of the document to activate it.

Use the options in the Header & Footer Tools tab to insert page numbers, date, time, and other information.

Design headers and footers as desired, including text, images, and formatting.

➢ Applying Page Borders and Shading:

Click on the "Design" tab in the Ribbon (if using Microsoft Word 2013 or later).

In the Page Background group, click on the "Page Borders" button.

Use the options in the Borders and Shading dialog box to apply borders and shading to the entire page.

➢ Adjusting Page Layout:

Use the options in the Layout tab to adjust the spacing between paragraphs, columns, and other layout
settings.

Experiment with different layout options to achieve the desired appearance for your document.

➢ Margins:
Click on the "Layout" tab in the Ribbon.

In the Page Setup group, click on "Margins."

Choose one of the preset options (Normal, Narrow, Wide) or select "Custom Margins" to specify your own.

➢ Paper Size and Orientation:

In the "Layout" tab, click on "Size" to select a standard paper size or choose "More Paper Sizes" for custom
dimensions.

Use the "Orientation" button to switch between portrait and landscape modes.

➢ Page Breaks:

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Position the cursor where you want the new page to start.

Go to the "Insert" tab in the Ribbon.

Click on "Page Break" to insert a manual page break.

➢ Section Breaks:
Similar to page breaks, section breaks allow for different formatting within the document.

Use them to change margins, orientation, headers, footers, etc., within different sections of your document.

Access section breaks via the "Layout" tab, then "Breaks."

➢ Headers and Footers:

Double-click in the header or footer area of the page to activate it.

You can type directly into the header or footer or use options in the "Header & Footer" tab for inserting page
numbers, date, time, etc.

➢ Page Borders and Shading:

Go to the "Design" tab (Word 2013 or later).

In the "Page Background" group, click on "Page Borders" to add borders around the page.

Use the "Shading" option to add background color to the page or specific sections.

➢ Page Layout:
Adjust spacing between paragraphs, columns, and other layout settings from the "Layout" tab.

Options include paragraph indentation, line spacing, and column formatting.

➢ Page Views:
Switch between different page views like Print Layout, Full Screen Reading, or Web Layout from the
bottom right corner of the Word window.

These views offer different perspectives on how your document will appear.

Proofing your document

Spelling and Grammar Check:

Click on the "Review" tab in the Ribbon.

In the "Proofing" group, click on "Spelling & Grammar" or press F7.

Word will start scanning your document for spelling and grammar errors. If any errors are found, Word will
prompt you with suggestions for corrections.

AutoCorrect:

Word's AutoCorrect feature automatically corrects common spelling mistakes and typos as you type.

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Customize AutoCorrect options by clicking on "Options" within the Spelling & Grammar dialog box.

Grammar Checking Options:

In the Spelling & Grammar dialog box, you can adjust grammar checking options by clicking "Options."

Customize settings such as checking grammar as you type, passive voice, sentence fragments, etc.

Accepting or Ignoring Suggestions:

As Word identifies spelling and grammar errors, it will suggest corrections or flag potential issues.

You can choose to accept the suggested corrections by clicking "Change" or "Change All" for individual
errors, or "Ignore" to skip a suggestion.

Manual Proofreading:

After running the spelling and grammar check, manually review your document for any errors that may have
been missed.

Pay attention to common mistakes such as homophones, punctuation errors, and subject-verb agreement.

Reviewing Changes:

If someone else has made edits or comments in the document, you can review and accept/reject their
suggestions using the "Track Changes" feature.

Access "Track Changes" from the "Review" tab and toggle it on/off as needed.

Final Review:

Before finalizing your document, perform a final proofreading to ensure it is error-free and meets your
quality standards.

Consider asking someone else to review your document for a fresh perspective and additional feedback.

Previewing Your Document:

Click on the "File" tab in the Ribbon to access the Backstage view.

Click on "Print" from the options on the left side.

In the Print Preview area on the right, you can see how your document will appear when printed.

Use the navigation buttons at the bottom of the preview pane to scroll through the pages of your document.

Check for any formatting issues or layout problems that may need to be corrected before printing.

Printing Your Document:

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While in the Print Preview area, ensure that your printer is selected in the Printer dropdown menu.

Optionally, adjust the print settings such as the number of copies, printer properties, and page range.

Click on the "Print" button to send the document to the printer.

Alternatively, you can press Ctrl + P to open the Print dialog box directly and follow the same steps.

Print Options:

In the Print dialog box, you can further customize your printing options by clicking on "Printer Properties"
or "Print Setup."

Adjust settings such as paper size, orientation, duplex printing (if supported by your printer), and more.

Print Previewing Tips:

Use the zoom slider or percentage dropdown at the bottom right corner of the preview pane to adjust the
zoom level for better viewing.

Check for any page breaks, headers, footers, or other elements that may affect the document's appearance
when printed.

Print Layout View:

While editing your document, you can switch to Print Layout view by clicking on the corresponding button
in the status bar at the bottom of the Word window.

Print Layout view provides a real-time representation of how your document will look when printed,
allowing you to make adjustments as needed.

Creating a Table:

Click on the "Insert" tab in the Ribbon.

In the Tables group, click on "Table" and then drag your mouse to select the number of rows and columns
you want for your table.

Selecting and Resizing a Table:

Click anywhere inside the table to select it.

Use the resizing handles at the corners and edges of the table to adjust its size as needed.

Adding and Deleting Rows and Columns:

Right-click anywhere in a row or column to access options for inserting or deleting rows or columns.

You can also use the commands in the Table Tools > Layout tab to insert or delete rows and columns.

Formatting Tables:

Use the options in the Table Tools > Design tab to format your table.
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Customize table styles, borders, shading, and other formatting options to make your table visually appealing
and easy to read.

Merging and Splitting Cells:

Select the cells you want to merge or split.

Use the options in the Table Tools > Layout tab to merge cells together or split merged cells apart.

Performing Calculations:

Use the formula feature to perform calculations within your table.

Click inside a cell where you want the result to appear and then click on the "Formula" button in the Table
Tools > Layout tab to create a formula.

Sorting Data:

Click anywhere inside the table to select it.

Use the options in the Table Tools > Layout tab to sort the data in your table by a specific column.

Converting Text to a Table:

If you have data in your document that is already organized into rows and columns, you can convert it into a
table.

Select the text you want to convert and then click on the "Insert" tab > "Table" > "Convert Text to Table."

Navigating Tables:

Use the arrow keys on your keyboard to move around inside the table.

Press the Tab key to move to the next cell, and Shift + Tab to move to the previous cell.

Understanding Styles:

Styles in Word are collections of formatting options that can be applied to text, paragraphs, or entire
documents.

They include font styles, sizes, colors, alignment, spacing, and more.

Applying Styles:

Select the text you want to format with a style.

Go to the "Home" tab in the Ribbon.

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In the "Styles" group, click on the dropdown arrow to see the list of available styles.

Click on the desired style to apply it to the selected text.

Creating Custom Styles:

If the built-in styles don't meet your needs, you can create custom styles.

Format a piece of text the way you want it to appear.

Select the text, click on the "Styles" dropdown, and then click "Create a Style."

Give your new style a name and click "OK" to save it.

Modifying Styles:

To modify an existing style, right-click on it in the Styles pane and select "Modify."

Make the desired changes to the formatting options, and click "OK" to save the modifications.

Applying Styles Consistently:

Use styles consistently throughout your document to maintain a professional appearance and make
formatting changes easier.

Apply heading styles (Heading 1, Heading 2, etc.) for titles and subtitles to create a structured outline.

Apply paragraph styles (Normal, Body Text, etc.) for regular text to maintain consistent formatting.

Using Quick Styles:

Word offers Quick Styles, which are predefined style sets that you can apply to your document.

Click on the "Design" tab in the Ribbon to access Quick Styles and choose a style set that fits your
document's theme.

Clearing Formatting:

If you want to remove all formatting from a piece of text and start fresh, use the "Clear Formatting" option.

Select the text, click on the "Clear Formatting" button in the Styles group, or use the keyboard shortcut Ctrl
+ Spacebar.

Working with graphics

Inserting Pictures:

Click on the "Insert" tab in the Ribbon.

In the "Illustrations" group, click on "Pictures" to insert an image from your computer.

Navigate to the location of the image, select it, and click "Insert."

Formatting Pictures:

After inserting a picture, you can format it by clicking on it to select it.

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Use the options in the "Format" tab of the Ribbon to adjust properties such as size, position, rotation, and
picture styles.

Inserting Shapes:

Click on the "Insert" tab in the Ribbon.

In the "Illustrations" group, click on "Shapes" to choose from a variety of shapes such as rectangles, circles,
arrows, and more.

Click and drag on the document to draw the shape, and release the mouse button when you're done.

Formatting Shapes:

After inserting a shape, you can format it by clicking on it to select it.

Use the options in the "Format" tab of the Ribbon to adjust properties such as fill color, outline color, line
style, and shape effects.

Inserting Text Boxes:

Click on the "Insert" tab in the Ribbon.

In the "Text" group, click on "Text Box" to choose from various predefined text box styles.

Click and drag on the document to draw the text box, and then type your text inside it.

Formatting Text Boxes:

After inserting a text box, you can format it by clicking on it to select it.

Use the options in the "Format" tab of the Ribbon to adjust properties such as text formatting, fill color,
outline color, and text box effects.

Inserting WordArt:

WordArt allows you to create stylized text with special effects.

Click on the "Insert" tab in the Ribbon.

In the "Text" group, click on "WordArt" to choose from various predefined WordArt styles.

Type your text, and then use the options in the "Format" tab of the Ribbon to adjust properties such as text
fill, outline color, and text effects.

Arranging Graphics:

Use the options in the "Arrange" group of the "Format" tab to change the layering order of graphics, align
them relative to each other, and distribute them evenly.
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Working with columns

Creating Columns:

Select the text you want to format into columns, or place your cursor where you want the columns to start.

Go to the "Layout" or "Page Layout" tab in the Word ribbon.

Look for the "Columns" button, which typically has an icon resembling multiple columns.

Click the button, and choose the number of columns you want to create.

Adjusting Column Settings:

After creating columns, you can adjust their width and spacing.

Click on the "Columns" button again and select "More Columns."

In the dialog box that appears, you can adjust the width and spacing of the columns, as well as add a line
between the columns if desired.

Click "OK" when you're satisfied with your settings.

Adding Text to Columns:

To add text to your columns, simply type or paste your content into the document.

Word will automatically flow the text into the columns you've created.

Formatting Text within Columns:

You can format text within columns just like you would in a regular document.

Select the text you want to format and use the formatting options in the Word ribbon, such as font size, style,
color, etc.

Adding or Removing Columns:

If you need to add or remove columns from your document, you can do so by adjusting the column settings.

Click on the "Columns" button and select the appropriate option to add or remove columns.

Balancing Columns:

Sometimes, the text in your columns may not balance perfectly, resulting in uneven column lengths.

To balance columns, select the text in the columns, then go to the "Layout" or "Page Layout" tab and click
on the "Columns" button.

Choose "Equal Column Width" to make all columns the same width.

Switching Between Column Layouts:

You can switch between different column layouts for different parts of your document.
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Simply place your cursor where you want to change the column layout, then adjust the column settings as
needed.

To create footnotes and endnotes, as well as a table of contents in Microsoft Word, follow these steps

Creating Footnotes:

Place your cursor where you want to insert the footnote.

Go to the "References" tab in the Word ribbon.

Click on the "Insert Footnote" button.

Word will automatically insert a superscript number at the insertion point and move your cursor to the
bottom of the page where you can type the footnote text.

Type your footnote text.

Creating Endnotes:

Go to the "References" tab in the Word ribbon.

Click on the "Insert Endnote" button.

Word will automatically insert a superscript number in the document and move your cursor to the end of the
document where you can type the endnote text.

Type your endnote text.

Creating a Table of Contents:

Place your cursor where you want to insert the table of contents.

Go to the "References" tab in the Word ribbon.

Click on the "Table of Contents" button.

Choose one of the automatic table of contents styles provided (e.g., "Automatic Table 1" or "Automatic
Table 2").

Word will generate the table of contents based on the headings in your document. If your document doesn't
have headings, you may need to manually format the text and assign heading styles (e.g., Heading 1,
Heading 2, etc.) to the sections you want to include in the table of contents.

To update the table of contents after making changes to your document, right-click on the table of contents
and select "Update Field," then choose "Update Entire Table" or "Update Page Numbers Only."

Open Outline View:

Open your document in Microsoft Word.

Go to the "View" tab in the Word ribbon.

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Click on "Outline" in the "Views" group.

Viewing and Navigating in Outline View:

In Outline View, you'll see a structured view of your document's headings and content.

Headings will be displayed with different levels of indentation to represent their hierarchy.

You can collapse or expand sections by clicking the small triangles next to the headings, allowing you to
focus on specific parts of your document.

Adding Headings:

To add a heading, place your cursor where you want the new heading to appear.

Go to the "Home" tab in the Word ribbon.

Use the styles in the "Styles" group to format your text as a heading (e.g., Heading 1, Heading 2, etc.).

Your heading will automatically be added to the Outline View.

Reorganizing Content:

To rearrange sections in your document, simply click and drag the headings in the Outline View to the
desired location.

Word will automatically update the document's content to reflect the new order.

Promoting and Demoting Headings:

You can change the level of a heading to promote or demote it within the hierarchy.

Select the heading you want to promote or demote.

Go to the "Home" tab in the Word ribbon.

Use the "Increase Indent" or "Decrease Indent" buttons in the "Paragraph" group to adjust the heading level.

Adding or Removing Content:

You can add or remove content directly in Outline View.

To add new content, simply type it beneath the appropriate heading.

To remove content, select it and press the "Delete" key.

Exiting Outline View:

When you're done organizing your document in Outline View, you can return to the standard view by
clicking on "Print Layout" or "Draft" in the "Views" group on the "View" tab.

Object Linking and Embedding (OLE)

Linking Objects:
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Open the destination document (where you want to insert the linked object).

Go to the "Insert" tab in the Word ribbon.

Click on "Object" in the "Text" group.

In the "Object" dialog box, select the "Create from File" tab.

Click on "Browse" to locate and select the file containing the object you want to link.

Check the box that says "Link to file" to create a dynamic link.

Click "OK" to insert the linked object into your document.

Embedding Objects:

Open the destination document (where you want to insert the embedded object).

Go to the "Insert" tab in the Word ribbon.

Click on "Object" in the "Text" group.

In the "Object" dialog box, select the "Create New" tab.

Choose the type of object you want to create (e.g., Microsoft Excel Worksheet, Adobe Acrobat Document,
etc.).

Click "OK" to insert the embedded object into your document.

Editing Linked Objects:

To edit a linked object, double-click on it within your Word document.

This will open the source application (e.g., Excel, PowerPoint) where you can make changes to the original
object.

After making changes, save and close the source application.

The changes will be automatically updated in the linked object within your Word document.

Updating Links:

To manually update linked objects in your Word document, right-click on the linked object and select
"Update Link."

This will refresh the linked object to display any changes made in the source file.

Editing Embedded Objects:

To edit an embedded object, double-click on it within your Word document.

This will open the embedded object in its associated application for editing.
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After making changes, simply save and close the application to return to your Word document

Working with Online Forms in Word:

Design Your Form:

Open Microsoft Word and create a new document.

Design your form by adding text boxes, dropdown menus, checkboxes, and other form elements using
Word's "Developer" tab.

Enable the Developer Tab:

If the "Developer" tab isn't visible, you'll need to enable it. Go to "File" > "Options" > "Customize Ribbon,"
then check the box next to "Developer" and click "OK."

Adding Form Controls:

On the "Developer" tab, click on the "Legacy Tools" or "Controls" group.

Choose the form control you want to add, such as text box, checkbox, dropdown list, etc.

Position and resize the form controls as needed.

Protect the Form:

After designing your form, you can protect it to prevent users from accidentally modifying the form layout.

Click on the "Developer" tab, then click "Protect Document" and choose "Restrict Editing."

Select "Filling in forms" and click "Yes, Start Enforcing Protection."

Set a password if desired and click "OK."

Distributing the Form:

Save your document and distribute it to users.

Users can fill in the form fields directly within Word.

You can collect the filled forms via email or a file-sharing service.

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