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DataEntry& KeyboardingSkill

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4 views4 pages

DataEntry& KeyboardingSkill

Notes

Uploaded by

athirakannan0508
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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*Data Entry*

Q1: What is data entry?

A1: Data entry is the process of entering information into a computer


system or database.

Q2: What are the types of data that can be entered into a computer?
A2: Types of data include text, numbers, dates, and images.

Q3: Why is formatting important in data entry?


A3: Formatting ensures consistency and organization of data, making it
easier to read and analyse.

Q4: How can you ensure accuracy while entering data?

A4: Verify data before entering, use spell-check, and double-check


entries.

Q5: What are common data entry errors?


A5: Errors include typos, incorrect formatting, and inconsistent data.

Q6: What is the importance of data validation in data entry?


A6: Data validation ensures accuracy and consistency by checking data
against rules and formats.
Q7: How do you handle missing or incomplete data during entry?
A7: Check source documents, contact data providers, or use placeholder
values.

Q8: What is the purpose of data backup in data entry?


A8: Data backup ensures data safety and recovery in case of errors or
system failures.

Q9: How do you maintain data confidentiality and security during entry?

A9: Use passwords, encrypt data, and restrict access to authorized


personnel.

Q10: What are the benefits of using templates in data entry?


A10: Templates improve consistency, reduce errors, and increase
efficiency.

*Keyboarding Skills*

Q1: What is the correct posture for typing on a keyboard?


A1: Sit straight, feet flat, arms at 90-degree angle, and hands on home row
keys.

Q2: What are home row keys?


A2: Home row keys are the middle row of keys (ASDF for left hand and JKL;
for right hand).
Q3: What is the difference between a keyboard and a typewriter?
A3: Keyboards are electronic, while typewriters are mechanical.

Q4: How can you improve typing speed and efficiency?


A4: Practice regularly, use keyboard shortcuts, and focus on accuracy.

Q5: What are tips for improving typing accuracy and speed?
A5: Practice drills, use online tools, and focus on hand position and finger
placement.

Q6: What is the purpose of the Shift key in typing?


A6: The Shift key capitalizes letters and types symbols.

Q7: How do you type special characters and symbols?


A7: Use Alt codes, Shift keys, or character maps.

Q8: What is the importance of ergonomics in typing?


A8: Ergonomics prevents injuries and discomfort by promoting proper
posture and hand positioning.

Q9: How do you adjust keyboard settings for optimal typing?


A9: Adjust repeat delay, repeat rate, and cursor blink rate.
Q10: What are some common keyboard shortcuts for typing efficiency?
A10: Examples include Ctrl+C (copy), Ctrl+V (paste), and Ctrl+Z (undo).

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