STUDY SKILLS Made easy

Chapter 2: Time Management

Time Management 1
2
3
4
 Chapter outline
2.1 Managing time
2.2 Prioritizing activities
2.3 Study smart
2.4 Importance of
a schedule

Time Management 2
 Activity 1

How Do you Manage your time ?

Questions Yes No
1. Do you usually turn up on time ?

2. Do you keep most of your appointments ?

3. Do you meet deadlines ?

4. Do you start working on your homework or assignments

earlier so that you don’t have to rush things at the last minute ?
5. Do you use list to keep organized ?

6. Do you record assignment deadlines on your Calendar ?

6
 Activity 1

How Do you Manage your time ?

Questions Yes No
7. Do you avoid studying in front of the TV or smart phones?
8. Do you study difficult subjects first ?

9. Do you Schedule time to revise exams?

10. Do you have some time for your self to relax and to rest ?

If you have answered “ NO” to three or more of the

questions above, then you need to improve your time
management skills
7
 Managing time

❑Time is a unique resource because it cannot be accumulated,

switched on or off or replaced. Whatever time we have wasted will
be lost forever.

❑Therefore, we must really treasure our time by : planning and

managing it effectively so that we can optimize it to achieve more
things in life.

❑Every one has a same amount of time, i.e. 24 hours, to spend every
day. At the rate of 60 seconds every minute, it is vital that we make
efficient use of the time we have available for study to achieve our
goals.
8
 Activity 2

❑Discussion

❑In small groups, Discuss why we need to manage our time

effectively.

❑Write your answers about the importance of time management.

1. ___________________________________
2. ___________________________________
3. ___________________________________
4. ___________________________________

9
 Activity 2

❑Discussion

❑In small groups, Discuss why we need to manage our time

effectively.

❑Write your answers about the importance of time management.

1. ___________ You can’t buy it ___________
2. ___________ You can’t stop it ___________
3. ___________ You can’t save it ___________

10
 Managing time

❑Everyone has the same amount of time, i.e.24 hours a day,168

hours a week,8760 hours a year to spend.

❑Every one has a same amount of time, i.e. 24 hours, to spend every
dy. At the rate of 60 seconds every minute, it is vital that we make
efficient use of the time we have available for study to achieve our
goals.

❑Before we learn how to manage out time effectively, let us first

understand how you use your time daily.

11
 Step one : Analysis
❑First, find out approximately how many hours each day you
spend on sleep, classes, sports, etc.

❑Let us look at one Example of Jason.

❑Which activities do you think

he has spent too much time
on?
❑Which activities are not
allocated sufficient time?
❑Are there any activities
which he has left out ?
❑What are they and why do
you thing they are important?
12
 Step Two: Planning
❑After finding out how you usually use your time, the next step is
to plan how to spend your time more effectively.

❑Now, take a look at Jason’s example again. After analyzing his

use of time, he has taken steps

to plan his time more effectively.

❑Do you agree with this plan?

13
 Step Two: Planning
❑After planning how he could use his time more effectively. Jason
to work toward this goal. He should try out his new plan for a few
weeks first.

❑If he is satisfied with the plan, then he can continue with it.
However if he is not satisfied with it, he has to analyze his use of
time again and adjust his schedule until it suits him.

14
 Prioritizing activities
❑Prioritizing is to decide which of a group of tasks are the
most important so that you can deal with them first:

❑Most of us find that we have a lot of things to do but have too little time to do
them. If you feel this way, decisions must be made to help you make better
use of your time. Thus, you need to think about where priorities lie .

❑Since time is limited and cannot be manufactured or expanded, we need to

priorities: what we should do and what we should not do.

❑Spend a few minutes every night before you go to sleep to think of all the
tasks that you need to accomplish the next day.

❑You will see that this little planning time invested will reap many benefits for
you.

15
 Step Two: Planning
❑Setting priorities involves two steps:
1. Step One: Listing Tasks That Need To Be Done
First, list all the tasks that you need to complete for the day or the
week. Do not evaluate the tasks. Just write them down.
2. Step Two: Prioritizing tasks on the list
Once you have listed all the tasks that need to be completed,
evaluate each task and set your priorities based on the following
criteria:
A. Judgment
B. Timing

16
 Prioritizing activities

1. Judgment
❑You are the best judge of your time and how you should spent it.
Prioritize tasks you think are most important and do them first. For
example : compare these tasks
Mathematics' Going
homework shopping with friends

❑Thus, you do your homework first before going out with your
friends.

17
 Prioritizing activities

2. Timing
❑Knowing our deadlines will also help us in setting our priorities. It is
obvious that we should complete tasks which are more urgent.

❑For example, you have two assignments to be completed by the end

of this week: Wednesday Friday
❑Clearly, you should prioritize the one that needs to be completed
by Wednesday.

❑Once you have set your priorities, carry out the tasks accordingly based
on your list. Once you have completed one task, move on to the next.

18
 Prioritizing activities

2. Timing
❑You could use the “123” methods to set your priorities by putting
each task on your list into the following categories:

19
 Prioritizing activities
❑Bear in mind that your priorities can be flexible, and they can change over
time. Today’s “priority 2” may become tomorrow’s “priority 1” as deadline
approaches.

❑Also, do not be over ambitious about completing all the tasks you that
you have listed. other wise you will end up feeling pressed at the end of
the day if you do not manage to complete every thing.

❑You can still do them at the following day since you have already
accomplished those which are more important or urgent for the day.

❑Most of will usually be tempted to do easier tasks first or do something

that we enjoy. How ever, what you need to do is to be disciplined and stick
to the list of priorities you have set for your self.
20
 Time Management Matrix

Urgent Important

21
 Time Management Matrix

Urgent Important

22
 Study smart
❑Nowadays, there is no guarantee that you will succeed if you study
hard. Reading your books 24 hours a day does not guarantee that you
will pass with flying colors.

❑The key success is not only to study hard but to study smart.

❑Most of us believe that if we spend long hours or burn the midnight

oil doing exercise after exercise. We will be able to get through
examinations.

❑It may perhaps work for some, especially those who are intelligent and
highly motivated.

❑However, Most of us spend a lot of time and effort reading countless

facts and formulas, yet we cannot seem to recall what we have read.
23
 Study smart
❑What most of us do not realize is that we have not really made full use
of our potential. When we plan our study schedule, we need to consider
our daily energy cycle.
❑Some of us are at our best early in the morning

❑While others perform well at night.

❑Therefore, we need to understand our energy cycle in order to find our

prime time. I.e. the time we are able to perform best, and organize our
study schedule according to our prime time.

24
Study smart

25
 Study smart

•Are You
a morning
Cockerel
or a night
owl ?

 Discussion:
 Which time do you think it’s best for you to read
and memorize your lessons? And Which place?

26
 Importance of a schedule
❑As a student, there will be a lot of homework, assignments,
projects, tests and examinations that need to be completed.

❑Therefore, it is necessary to keep track of all these tasks in an

efficient and systematic way so that they can be effectively carried
out and completed.

❑To do so, you need to prepare a weekly timetable for the whole
semester.

❑This timetable will help you focus on your study goals and ensure
that your time is used effectively.

27
Importance of a schedule

28
Importance of a schedule

29
Chapter 2: Time Management

30