SAP MM

[Material Master]

Rawan Ibrahim

Documenting my self-learning important notes and configurations

steps of SAP MM/SD Module
 2

MASTER DATA
Master data refers to the fundamental, unchanging information about various
entities within a business process. Master data includes essential details about
materials, suppliers, customers, and other relevant entities. This information
serves as a backbone for various transactions and processes, ensuring
consistency, accuracy, and effective data management.

1 Material Master

2 Vendor Master

3 Info record

4 Source List

Master data is a frontend input activity that also often happens only once or only
occasionally. Master data remains largely unchanged for a much longer period of
time and is used in routine business transactions. Transactions or business
processes, such as creating a purchase requisition, a purchase order, or goods
issuance or goods receipt are again input activities and take place as frequently
as needed. Finally, the reporting and analysis

1. Before Creating Material Master

The material master is the repository of the data used for a material. The material master
serves as a single source of information for each material; it’s where all information about a
material is entered and accessed from. The material master is used throughout the SAP
system and by different business users.
 3

1.1 Configuring a New Material Type

M a t e r i a l T y p e : A group of materials with similar attributes
Transaction: OMS2
Path: Logistics-General~Material Master~Basic Settings~Material Types~Define Attributes of
Material Types
[COPY AN EXISTING MATEIAL TYPE]

Field Reference: It determines Type of Procurement

3 Configuring
the field status [Required – Hidden – the Material Master
3.2 Configuring a New Material Type
Display – Optional]

by the utilities companies are other examples of pipeline materials.

Views (We’ll
in material discuss
master:
price control in more detail in Chapter 5.) Determines which views can be
selected for the material type
! Ext. Purchase Orders/Int. purchase orders (type of procurement)
Sales views > essential for
This setting determines whether internal procurement,finished
external
goodsprocurement, or
Purchasing > Raw material &
both are allowed.
packing material
Pipeline Material: is not stored in
any storage location or plant as it ! Price control
consumed directly when required (it You can select Standard Price or Moving average price/periodic unit price for a
flows directly into the production
material type, as shown in Figure 3.2. The selected price control is copied (default)
process from pipeline/cable such as
Water – Gas- Electricity) when you create a material master record, but you can change the price control
from a standard price to moving average price, and vice versa. If the Price ctrl man-
datory checkbox is selected, the price control method selected in the material type
Pipeline Mandatory:
can’t be changed while creating a material master record.
• It determines whether pipeline
(possible/mandatory)
After you’ve selected the material type, click on the Quantity/value updating folder
• It determines whether external
&/or internal PO or Q and Values (on the left side of the screen).
updates are possible Price Control:
As shown in Figure 3.3, you’ll need to select Qty updating and Value Update in each
• Standard Price
valuation area. The significance of these fields is as follows:
• Moving Average price/periodic
unit price
! Qty updating
Specifies that the material is managed on a quantity basis in the material master
record for the relevant valuation area.
If the checkbox is selected > The
! Value Update price control method selected in
Specifies that the material is managed on a value basisthe inmaterial
the material
type cannotmaster
be

record for the

Figure 3.2 Creating a New Material Type valuation area concerned. The values are updated
changed whilein the respective
creating a material
master record
general ledger (G/L) accounts at the same time.
! User departments (views in the material master)
Oty Updating: Specifies
User that the material
departments such as purchasing, sales, and production are referred to as
is managed on a Quantity basis
views in the material master. This setting determines which views can be selected
for the
Value Update: Specifies thatmaterial
the type. For example, a sales view is essential for finished goods
material is managed onbecause the sales department needs to maintain data specific to selling materials.
a Value basis
Similarly, a purchasingFigureview is necessary
3.3 Quantity for raw
and Value materials
Updating and packing
in a Material Type materials
# The values are updated in the respective
totime
GL accounts at the same enable their purchase.
! Pipeline mandatoryAn issue that SAP customers often face when converting their item files over to the
material
This setting determines masterpipeline
whether is whether to keepistheir
handling legacyornumbering
possible mandatory.scheme,
This that is, whether
to continue
setting also determines entering
whether their own
external material
and/or numbers.
internal SAP can
purchase also automatically
orders or assign
 4

FIELD SELECTION (FROM THE MATERIAL DO THE INFO WILL BW DIFFERENT)

To define whether a field is hidden or displayed, or whether an entry is mandatory or
optional in material master maintenance, you must assign the field to a field selection
group. You may assign a field to one field selection group only.

While creating material and want to assign field to field selection group, First find the field
name through selecting the option and display the technical information
Then...
Transaction: OMS9
Path: Logistics-General~Material Master~Field Selection

3 Configuring the Material Master

Search for the field name
that you searched for

For this Example, with this reference to T-code

MM01/02 we should maintain Price control
Figure 3.14 Fields Selection
indicator but for MM03 is only for display
Position for searching for [MM01/02/03]
A field reference key is assigned to each of the different controlling units, such as
material types, transaction codes, industry sectors, plants, and procurement types.
For example, field reference keys DIEN and MM03 are assigned to the service mate-
rial type transaction and the display material transaction, respectively.
Maintain the field status for the combination of field selection group and field refer-
ence key, as shown in Figure 3.14. Some considerations to keep in mind:
 5 use in
material type. In real-world scenarios, most companies
ment when they want numerical number ranges for materi
automatically assigns the unique material number serially
1.2 MATERIAL TYPE NUMBER RANGE
cases where alphanumerical number ranges are desired, use e
Every material is recognized by a unique number (material number)
ment.
Two ways of defining a number range:
To configure a number range for material types, use Transacti
1. Internal No. range assignment: Assigned by SAP system automatically (in real life
menu path Logistics – General ! Material Master ! Basic Sett
scenarios this is used the most)
2. External No. range assignment:Define Number
You’ll assign Range
a number for each
within a rangeMaterial
interval Type. As shown in
(Numerically/Alphanumerically), Itchange
should beIntervals
unique. button (pencil), which brings up the screen s
3.3 Defining a Number Range for a Mate

Transaction: MMNR
Path: Logistics-General~Material
Master~Basic Settings~Material Types~
Define number range for each Material type
3.3 Defining a Number Range for a Material Type

Figure 3.6 Material Master

3 Configuring Number
the Material Master Range Maintenance
Figure 3.7 Available Number Ranges

As a first step in creating a new number range, click on the define groups
Figure 3.7 shows a list of existing number ranges; each numb
shown in Figure 3.6, which brings up the screen shown in Figure 3.8. Click on
the first column,
icon No. A number
to create range
a new number rangeup to Creating
group. 18 characters
a number rangelonggro
then assigning individual material types to this group will enable to system t
rent status oftheeach number range is shown in the NR Status c
defined number range each time a new material of the assigned material
ber ranges cannot
created inoverlap with each other.
the SAP system.
Create New Number Range

Available
Figure 3.7Number Ranges
Available Number Ranges

The current status

As a first step in creating a new Up to 18
number range, click on the define groups icon, as
of each number
characters long
shown in Figure 3.6, which brings up the screen shownrangein Figure 3.8. Click on the new
icon to create a new number range group. Creating a number range group and
then assigning individual material types to this group will enable to system
Figure to assign
3.9 Inserting a New Number Range
the defined number range each time a new material of the assigned material types is
3 Configuring
created inthe
theMaterial Master
SAP system. 86 © 2019 by Rheinwerk Publishing Inc., Boston (MA)
In our example, the newly defined number range has the identifier 23 in the
Figure 3.8 Group Maintenance Numbering of the Material Master
Maintain text in the Group field umn, as shown in Figure 3.10.
As you’ll soon see, you can have a one-to-many assignment of a number rang
to a material type; that is, one number range group can have multiple materi
assigned to it. However, you cannot assign one material type to multiple m
number groups.
As shown in Figure 3.9, click on the Insert Interval, maintain the text of grou
in the Group field, and define a new number range in the From number and T
ber fields by entering “10000000000” and “19999999999,” respectively. Sa
entry, and the system will bring up the screen shown in Figure 3.10.

Figure 3.8 Group Maintenance Numbering of the Material Master

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As you’ll soon see, you can have a one-to-many assignment of a number range group
Figure Figure 3.10saving
Number Range Identification Assigned
to3.9 Insertingtype;
a material a New Number
that Range
is, one number range group can have multipleAfter
material types
Define the number Range
assigned to it. However, you cannot assign one material type to multipleThe newlymaterial
identified number range: 23 in the No. column
and save the Entry
In our example,
number the newly defined number range has the identifier 23 inNow,
groups. to assign
the No col- the newly created number range group 23 to the newly created
umn,Asasshown
shownin
inFigure
Figure 3.9, rial type ZCON, place the cursor in the material type ZCON and click on the Ele
3.10.click on the Insert Interval, maintain the text of group name
Group button, as shown in Figure 3.11. The popup shown in Figure 3.12 will app
in the Group field, and define a new number range in the From number and To num-
ber fields by entering “10000000000” and “19999999999,” respectively. Save your
 6
Figure 3.10 Number Range Identification Assigned

To Assign the newly created

Now, range
to assign the newlygroup 23 to the
created number rangenew
groupmaterial type:
23 to the newly created mate-
rial type ZCON, place the cursor in the material type ZCON and click on the3.4
Element/
Defining Field Selections
Group button, as shown in Figure 3.11. The popup shown in Figure 3.12 will appear.

As shown in Figure 3.12, select the newly created number range 23 and click OK.
Point at the Material
type and then click on
Element/Group 3.4 Defining Field Selections

As shown in Figure 3.12, select the newly

Figure 3.11 created number
Material Typerange
with23Unassigned
and click OK. Number Range

88 © 2019 by Rheinwerk Publishing Inc., Boston (MA)

Select the newly created
Number range 23

Figure 3.12 Number Range Group Selection for Material Type Assignment

Figure 3.13 shows the assignment of the material type ZCON to the number range 23.
Figure 3.12 Number Range Group Selection for Material Type Assignment

Figure 3.13 shows the assignment of the material type ZCON to the number range 23.

Figure 3.13 New Number Range Assigned to Material Type ZCON

Figure 3.13 New Number Range Assigned to Material Type ZCON

3.4 Defining Field Selections 3.4 Defining Field Selections

The field status of a field in material master data isThe
controlled by the following:
field status of a field in material master data is controlled by the following:
! Material type
! Material type
! Transaction code
! Industry sector ! Transaction code
! Plant ! Industry sector
! Procurement type (internal/external)
! Plant
Similar fields are organized under different groups called field selection groups. For
! Procurement type (internal/external)
example, Field selection group 1 contains two fields, Base Unit of Measure and Unit of
Measurement Text, as shown in Figure 3.14.
Similar fields are organized under different groups called field selection groups. For
example, Field selection group 1 contains two fields, Base Unit of Measure and Unit of
Measurement Text, as shown in Figure 3.14.

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 3.5 Configuring an Industry Sector
7
As mentioned earlier in Section 3.1, while SAP does provide a few standard industry
sectors, you can create a new or make changes to an existing industry sector. Use
1.3 DEFINE INDUSTRY SECTOR
Transaction OMS3 or follow the menu path Logistics – General ! Material Master ! Field
Transaction: OMS3Selection ! Define Industry Sectors. Figure 3.15 shows that a new industry sector F has
been created for Master~Field
Path: Logistics-General~Material FMCG: Confectionary.
Selection~Define Industry Sectors

3 Configuring the Material Master

You can define different material groups to distinguish among various materials. For
example, an enterprise that manufactures computers can classify computers as desk-
tops,
Figurelaptops, and servers;
3.15 Defining each of
an Industry these items would be its own group. To define
Sector
material groups, follow the menu path Logistics – General ! Material Master ! Settings
1.4 DEFINING for MATERIAL GROUPS
Key Fields ! Define Material Groups. As shown in Figure 3.16, you can define a
material group by copying the existing material group or by clicking on the New
3.6of using
#The benefit Defining Material
material groups Groups
> Reporting
Entries button. After clicking on the New Entries button, enter the material group
Path: Logistics-General~Material
code Master~Settings
and a description for in
Key Fields~Define
fields.Material Groups
The benefits of usingfor the material
material groups the
are relevant
in reporting, such as spend analysis, distri-
bution of roles and responsibilities in purchasing and inventory departments, and so
on. For example, some companies have buyers based on the material group. One
buyer may be responsible for procuring only materials under material groups for
“Stationery” and “Repairs.” Another buyer may be responsible for procuring materi-
als under the material group “Steel” and so on.
Organizations, such as the United Nations Standard Products and Services Code
(UNSPSC), offer precodification of materials and services. UNSPSC provides an open,
global, multisector standard for efficient, accurate classification of products and ser-
vices. You can configure material groups in line with UNSPSC codes (from its pro-
vided3.16
Figure list).Creating
Many companies
New Materialuse UNSPSC for classifying their products and services.
Groups

3.7 Configuring a New Unit of Measure

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SAP provides a large number of standard units of measure (UoMs) to meet almost all
business needs. Using change management to convince your client to use as many
standard UoMs as possible, instead of creating new ones, is imperative. However, if
needed for the business or for reporting, new UoMs can be created. For example, cus-
tomized UoMs can be “Enzyme,” “Box,” etc., which are unique or specific to a com-
pany only.
To create a new UoM, use Transaction CUNI or follow the menu path SAP IMG ! SAP
NetWeaver ! General Settings ! Check Units of Measurement.
Figure 3.17 shows the initial screen. The Dimensions button provides access to seven
base dimensions, to which all other dimensions can be traced. These dimensions
are length, weight, time, electrical current, temperature, molecular mass, and bright-
ness.
 8
4.3.1 Creating a Material Master Record: Immediately
2. Material Master
The material master record can be created in a number of different ways. The most
common way to create a material master record is to use Transaction MM01 or follow
the navigation path Logistics ! Materials Management ! Material Master ! Material !
2.1 Creating Material Master Record: Immediately
Create (General) ! Immediately.
Transaction: MM01
Figure 4.1 shows the fields you’ll need to maintain to initially create a material master
Path: Logistics-Material Management~Material Master~Material~Create (General)~Immediately
record.

Leave this field blank for

internal numbering
(OPTIONAL)
Enter a change number if
Or enter a material
the customer is using
number if it external
engineering change
management (ECM)

(OPTIONAL)
Figure 4.1 Initial Fields Required for Creating a Material Master Record
Enter a material number for the material that provide
the information required for the new material
The necessary fields are described here:
! Material
Leave this field blank for internal numbering or enter a material number if the
2.2 Creating Material number rangeRecord:
Master is configured for external numbers.
Schedule
! Industry sector
Transaction: MM11
Enter the selected industry sector.
Path: Logistics-Material Management~Material Master~Material~Create (General)~Schedule

2.3 Creating Material Master Record: Special

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Creating Material master record from a material type that already defined
Transaction: MMR1(for raw material)
Path: Logistics-Material Management~Material Master~Material~Create (Special)~Raw Material
 After the material type, industry sector, and external material number (if applic

9
entered, a dialog box will show the Views available to the particular material typ
can choose into which views they want to enter information, as shown in Figu

2.4 Select Views

Users can choose which view they want
to enter info

The Basic Views for Raw Material To Default the same views
(Initially): each time
4.3 Basic Data
Basic Data 1
Purchasing
General Plant Data / Storage 1
General Plant Data / Storage 2
4.3.5 Organizational
Accounting 1 Levels
After the views have been selected on the screen shown earlier in Figure 4.2, click Org.
Figure 4.2 Selecting Views of the Material Master
Levels button on the same screen. A dialog box, shown in Figure 4.3, will appear with
2.5 Organizational Levels
the organizational levels required for this material master record.
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For Sales & Distribution SD screens

For Warehouse Management WM

screens

Figure 4.3 Organizational Levels for Creating a Material Master Record

Materials Requirements Planning Profile
4 Material Master Data: Part 1
During data entry, a user can enter the Plant, ItStor. Location,
is a key Sales
that provides Org.,
a set of fieldsDistr. Channel,
values for MRP screens to save users
from having to make entry decisions
Warehouse No., and Storage Type. The organizational
T-code: MMD2 levels relate to the level at
master either as a fixed value that can’t be overwritten or as a default value that can be
which material master information is held. Party:Distr.SAPChannel is requiredManagement~Material
Menu~logistics~Material for sales and Master~Profile
Forecast Profile ~ MRP changed. After you determine which fields will be part of the MRP key, the values must
Profile~Create
distribution (SD)
Similar as MRPscreens; Warehouse No. forTowarehouse
be entered.
Cancel/Change: management
The MRP profile(WM)
MMD2 screensor deleted using Transaction MMD2.
can be changed
and other items.
T-code: MP80
Party: SAP Menu~logistics~Material
In the Profiles
Management~Material section, ~the
Master~Profile other two fields are MRP
Forecast profile for material requirements
Profile~Create
planning (MRP) and Forecast prof. for forecasting, both of which we’ll discuss in this
section.

Materials Requirements Planning Profile

An MRP profile is a key that provides a set of field values for MRP screens to save
users from having to make data entry decisions.
An MRP profile isn’t part of configuration and can be defined by authorized end users
by using Transaction MMD1 or following the navigation path SAP Menu ! Logistics !
Materials Management ! Material Master ! Profile ! MRP Profile ! Create.
Figure 4.4 shows some of the fields that can be defaulted for the MRP profile. The MRP
profile allows you to highlight a field from the listFigure
of fields on the
4.4 Possible MRP
Default screens.
Can’t
Fields You
bethe MRP
for Can be
Profile
can choose one of two options. The data from the field is entered into the material
overwritten changed
 10

T-Codes for Material Master

• Create Material - MM01

• Extend Material – MM01
• Change Material – MM02
• Display Material – MM03
• Delete Material – MM06
• Change Material Type – MMAM
• Material Report/List – MM60

Material Report Notes#

#Changing the layout of the List to exclude of add columns:

You can add or exclude columns from

here and then set it as default or save
the layout versions and use them
Example: Layout without valuation
 11

# Convert the Material List to Excel Sheet:

1. List
2. Export
3. Spreadsheet