MICROSOFT WORD TIPS & TRICKS

1. HOW TO INSERT A PICTURE IN WORD WITHOUT MOVING TEXT

Many people just insert images into a Word document between paragraphs, as this is the easiest and simplest
method to embed images in your document. However, once you figure out how to insert a picture in a Word
document without moving text, it'll make formatting your document much simpler.
Perhaps you have a Word document formatted in the standard way, as shown here.
Learning how to insert an image in Word without moving text with the text wrapping tool will solve this issue.

After you insert and select the image, you'll see a square appear at the top right corner of the image. Select the
square to see the Layout Options dropdown menu. You can access this same menu by clicking the image, and
selecting Wrap Text under the Format tab.
The default option, In Line with Text, is the one that you don't want. As you hover over the options under the With
Text Wrapping option, you'll see six choices, all of which format your picture and text differently:
 Square: the text moves around your image in a square shape
 Tight: the text moves around your image, while also conforming to its shape
 Through: the text will fill in any white spaces in the image itself
 Top and Bottom: the text appears above and below your image
 Behind Text: the image gets covered by text
 In Front of Text: the image covers the text behind it
To insert and freely move a picture in the middle of your text, you can choose either Square, Tight, or Through.
Just remember that Tight and Through work best with images that have transparent backgrounds.

2. Number Pages Within Sections

Page numbers are a Microsoft Word feature you should definitely customize. When writing a multi-part document,
you might want to number different sections starting over from one.
This is especially helpful when you want to use Roman numerals for one section and traditional numbering for the
rest. Since most people know how to insert page numbers into the header of a document, re-numbering pages
within multiple new sections can get tricky.
To get started, pinpoint the section where you want to create a new set of page numbers. You can then select that
section with your cursor, head to the Page Layout tab, and click Breaks > Next Page.

This will separate this section from the rest of your document, and push the text to the next page. On the page
following this break, click the header bar to access the Header & Footer Tools tab. Click Link to Previous to
deselect it, separating the header or footer from the previous ones.

On the same Header & Footer tab, go to Page Number > Format Page Numbers. If you want to change this
section's page numbers to Roman numerals, you can do this by selecting that option from the Number
format dropdown menu. To start this section over from page one, hit Start at, and Word will fill in "1" by default.

After you complete these steps, you'll have a section with completely separate page numbers.
3. How to Delete an Extra Page
By Use The "Go To" Box
Use these instructions if you're running Windows:
1. Click anywhere on the page you want to remove
2. Press CTRL + G.
3. The Find and Replace box will appear.
4. In the left-hand panel, select Page.
5. In the Enter Page Number field, type \page.
6. When you're ready, hit Enter.
7. The page you want to delete will now be selected
8. Press the Delete button on your keyboard.
By Use The “Navigation Pane”
It's easy to accidentally create a blank page in Word---for instance, pressing the Page Down button will instantly
bump you down one page.
If the document has lots of blank pages and your scrolling finger is getting tired, you need to turn to the Navigation
Pane. To activate it, go to View > Show and tick the box next to the Navigation Pane option.
A new panel will appear on the left of the screen. By default, it will show any page headers that are in your
document. However, if you click on the Pages tab, you and scroll through the thumbnails of the pages.
Clicking on a thumbnail will take you to the page within the document. From there, you can delete it as needed.
4. Paste Without Formatting
If you need to copy something from elsewhere but don’t want the font to change from what you’re currently
using in your Word document, copy it like usual, but then press Ctrl+Shift+V. Doing this will ensure that the
contents get pasted but any formatting, such as text color, size, and font, will not be included.
5. Clear Formatting
If you want to clear the formatting of a specific part of your document, simply highlight that area and click the
Clear Formatting icon. The icon will look like a small eraser next to the letter A. If you would like to clear the
formatting on everything in your document, press Ctrl+A to highlight everything in the document and then click
the clear formatting icon.
6. Highlight an Area Of Text Quickly
Instead of clicking and dragging to highlight an area of text in Microsoft Word, you can instead click once to
place the text cursor at the start of the area you’d like to highlight, hold shift, then click at the end of the area
you’d like to highlight.
Have you just finished a lengthy document and just noticed you made a small mistake for a word, for example,
writing land mark, instead of landmark? You can fix this within a few seconds by using find and replace.
First, press Ctrl+F and the find and replace tool will open. Next, click on Replace, then type in the word or
phrase you want to replace. After, type the contents you’d like it be replaced by.
7. Quickly Copy And Create Lists
Instead of going back and forth, writing each item onto the list each time you see a word, you can simply
highlight each word and press CTRL + F3. You can do this multiple times until you have found each
word/phrase.
Once you are finished, go to the area in the document you’d like the list to be created and press Ctrl + SHIFT
+ F3 to paste all of the highlighted areas you’ve just copied. This feature is known as Spike in Word.
As a final step, you can then highlight the contents and use the bullets or numbering tools in the toolbar to turn
the words/phrases into a more ordered list.
8. Delete Words With One Key Press
Need to delete a big chunk of text? Instead of holding down the backspace bar, you can instead hold CTRL
and then press BACKSPACE.
Doing this will delete one word each time you press the backspace button, instead of just one character. Hold
down the backspace button and the ctrl button together to delete chunks of text at lightning speed.
9. The Status Bar
In Windows, right-click on the Status Bar and on Mac either right-click it or hold the Control key and click on it.
When the menu appears, you simply check those items that you want to display in the Status Bar. You will
see this toolbar update automatically as you check and uncheck the various options.
10. Keep The Document Date And Time Current
Adding the current date to your document is easy as typing and allowing Microsoft Office to auto-fill the rest.
When you reuse the same document at some other date, changing the date and time is a small chore for a
single date, but a big one if you have added a few more. For example -- in the footer of every page.
It is also something you might forget. Microsoft has a simple feature that updates the date automatically. That
is enough to save you from your forgetfulness.
Place the cursor where you want to insert the date. Then go to Ribbon > Insert > Date & Time.
In the dialog, choose the date format you want to use. Enable the Update automatically checkbox to ensure
the date is kept current every time you open the document.