JOB DESCRIPTION

Human Resources (HR) Coordinator

MLC Vision - To be a standout supplier of choice for Cut-To-Length, Small Mouldings,

Flooring and Garden & Landscape Products for both the industrial and DIY markets.

POSITION TITLE: HR Coordinator

Location Motueka

Reports to HR Manager

Direct Reports 0

Overall Purpose of Role

The HR Coordinator role delivers a range of HR services to MLC Managers with a key
focus on recruitment and selection of high-quality talent and the deployment of
attraction and engagement strategies.

This role will be required to provide a high level of professionalism and integrity,
display a positive attitude and work collaboratively with the Managers and External
Agencies to ensure the required support is delivered.

MLC Values • Adding Value

• Positive Culture
• Excellence in Execution
• Continuous Improvement

KEY ACCOUNTABILITIES

Recruitment, Selection • Deploy best practice recruitment and selection practices and
and Attraction processes to attract and select high quality talent in a timely way.
• Work with Managers to take an accurate candidate brief; determine
skills, knowledge and personal attributes required. Update or create
new position descriptions to accurately reflect role requirements and
capabilities.
• Develop advert content and appropriate media coverage plan.

HR Administrator
 KEY ACCOUNTABILITIES
• Place adverts via our online recruitment system and/or other
appropriate avenues e.g. facebook, supermarket noticeboards
• Assess and process applications in a timely way.
• Phonescreen shortlisted candidates and make recommendations for
face to face interviews.
• Support Managers in interview process by preparing interview
questions and co interviewing where appropriate.
• Deploy and action compliance checks and consents (application forms
• Conduct reference checking.
• Make selection recommendations to Managers.
• Coordinate pre-employment drug tests with candidates and external
testing agency.
• Make offers of employment.
• Ensure great candidate experience by ensuring candidates are well
informed throughout the process.
• Enter new hires and their details into MLC personnel files and other
data systems (ie, payroll and time keeping)

• Coordinates temporary and casual employment requirements with

relevant agencies.
• Maintain strong working relationships with external temporary worker
providers.
• Is the key contact with Immigration Advisors in determining
immigration requirements and support.
• Contribute to the development and deployment of attraction
strategies and specific campaigns.

Engagement Contribute to improving employee engagement by:

• Administering AYT engagement survey program (quarterly surveys)
• Monitoring and reporting for further action any staff suggestions
which come through the suggestion boxes
• Updating employee details with every survey
• Contributing to analysis of results and development of strategies to
address key areas identified for improvement.
• Participating in the deployment of improvement activities.
HR Delivery Provides day to day operational HR support to the Managers at MLC
which includes:
• Preparation of Employment Agreements and offer letters.
• Day one onboarding activities for new team members, including
ordering appropriate uniform and PPE (Boots & Clothing).
• Supporting Team Leaders with Performance Management.
• Provides assistance with organizational change activities i.e.
consultation processes.
• Contributes to review of HR policies and procedures, making
recommendations for improvements.
HR Coordinator Page 2 of 4
 KEY ACCOUNTABILITIES
• Manages the content for the monthly newsletter.
• Manages the driver licensing process.
• Management of electronic employee files.
• Processing adhoc employee requests.
• Ensures that all Managers and Team Leaders have effective support
and understood points of contact.
• Provides timely and professional information, support and advice as
required, escalating employment relations issues where appropriate
to the HR Manager and Senior Leaders to minimise risk.
• Demonstrates absolute integrity in the handling of sensitive and
confidential data about employees.

Administration Duties • Responsible for providing regular reports as requested in areas of

accountability.
• Timely business support to the team at MLC as and when required.
• Will be required to perform other duties as reasonably requested from
time to time.

Communication • Ensure open and collaborative communication.

• Provide timely, accurate and professional reports as required.
• Proactively advise of meaningful issues or opportunities

Contribute to the development and delivery of the safety program through:

Health and Safety

• Assisting with the preparation of monthly Toolbox topics

• Updating risk, hazard and saftey goals
• Maintaining the accident/incident register, reporting and analysis
• Supporting Leaders with the role out of Health and Safety initiatives
and programs.
• Champion health and safety in the workplace and actively promote and support
Health and Safety and a culture of responsibility and accountability for it in the
workplace
• Pro-actively deliver safe operations through; hazard identification and
management, work place inspections, direct safety messages, pre-start
discussions, thinking before we act
• Support and abide by the health and safety practices of the company and in
particular, meeting the responsibilities assigned
• This role is responsible for the coordination of the random drug and alcohol
testing program.

KNOWLEDGE, SKILLS AND PERSONAL QUALITIES

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Experience
• Experience in HR and Health and Safety.
• Experience and knowledge of best practice recruitment and selection processes
• Experienced in MS Office suite of products.
• Demonstrated ability to provide administrative support; strong admin
background.
• Ability to effectively manage multiple priorities and maintain a strong service
ethic.
• Strong communication and relationship management skills.
• Strong customer and client focus.

Attributes • Have an ability to learn and grow

• Trustworthy
• NCEA Level 3
Education
• While not essential a tertiary qualification in HR would be desirable
Internal External
Managing Director Temp Agencies
Interactions Director HR Specialists
Sales and Marketing Team Training Providers
Operations Managers
Health and Safety Committee

BEHAVIOURAL COMPETENCIES

Leading through Vision Keeping the organisations visions and values at the forefront of associate decision
and Values making and action. Moves others to actions, models the vision and values.

Relationship Developing and using collaborative relationships to facilitate the accomplishment of

Management work goals.

Planning and Organising Establishing courses of action for self and others to ensure that work is completed
efficiently.

Actively identifying new areas for learning; regularly creating and taking advantage of
Continuous Learning learning opportunities; using newly gained knowledge and skill on the job and
learning through their application.
Identifying and understanding issues, problems and opportunities; using effective
approaches for choosing a course of action or developing appropriate solutions;
Decision Making
taking action that is consistent with available facts, constraints and probable
consequences.
Using appropriate methods and a flexible interpersonal style to help provide
Customer Focus excellent customer service to all employees.

Maintaining high standards of performance for self and others; assuming

Achieving Results responsibility and accountability for successfully completing assignments or tasks;
taking ownership of standards of excellence.

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