ECC

A/R (Accounts receivable)Basic Config

A/P(Accounts Payable) Basic Config
Master data
Vendor Master
Customer Master

S/4 HANA
A/R Basic Config
A/P Basic Config Integrating with Business partn
Business Partner Functionalities
Master data
Business Partner
Customer /Vendor Master

Business Transactions
ECC
Transaction codes ====> Home work
th Business partners

ndor Master

S/4 HANA
Transaction codes
Fiori App
 Acco

Master Data

01. Customer Account Groups - with -Screen

Layout s
02. Screen Layout @ Different Levels

03. Number Ranges for Customer Groups

04.Industry code

05.Accounting Clerk

01. Terms of Payment

03. Down Pmnt Recd

- Normal Payment - Spl G/L Indicator

- Installment Payment
- Reconciliation
Account
- Special G/L Account

02. Incoming Payment

- Tolerance Groups
04. Open Item Clearing
- Account Determination
- Cash Discount Paid
- Manual Clearing
- Payment Difference
- Automatic Clearing
- X Rate Difference
 Accounts Receivable

Business Transactions

09. Credit
05. Regroup / Reclassify - AR
Management

06. Foreign Currenc y

10. Dunning
Revaluation

11. Interest
07. Bank Guarantee
Calculation

08. Handling Bad

Debts
 s
Information Systems

13. Post Dated

Checks

14. Bills of
Exchange
1 Define Account Groups with Screen Layout (Customers)
Can be called as customer account Group
Clasifiation of customers
Example :
Service customers
Local customers
Export customers
Inter company customers
Institutional cutomers
Walk in customers (One time customers)
It controls the customer numbers(customer Codifications) and i
It controls customer master data fields=====> Which master da
Customer master having three segmets
General Data Company code data

Customer account Grp controls the master data of General data

Customer account grp defined at Global level i.e same customer
Customer number can be defined maximum up to 10digit code
Customer number can be defined either external or internal num
External number can be defned either with numeric or Alpha nu
In case of External number , We need to assigne number manua
Internal number can be defned only with numeric codes
In case of Internal number ,System assignes number while creati
Customer account Groups Descriptions
Y100 Local customers
Y101 Export customers
Y102 Inter company cust
Y103 Walk in customers (
Save

How to control Customer Master Field Status

General Data
Customer name , Address , Communi

Company Code Segment

Maintaing Specific to Company code
Maintains of the fields valid only for S
GL Account Integration ( B/R GL acco
Payment Terms
Dunning / Correspondance process
Interest calculation settings
Payment Methods
TDS ( Tax deducted at Source) ===>TC

Sales Area
Its required to perform any sales process through S

Sales area is the one of the SD Org unit in SD Modul

All sales process performed ( Sales Order creation ,
 Sales area is the combination of Sales Org + DC ( Dis
each permitation and combination of sales org , DC

Sales Organisation : It is Highest Org u

It is a responsible
Entire mkt and sa

Example of Sales Org Units :

Example2
We can define Ge

Example 3
We can define co

Distribution Channel
How the product / service rea

Example :
 Possible to maintain different

Division :
It represent sales unit for bett
It is a responable unit for sale
Example :
Product Division
Spare Parts division
Service division
x`
Sales Area
 Save

Y101 Export customers

Save
Y102 Inter company customers
Save

Y103 Walk in customers (One tim

 Save
One Time Account :===> Possible to enter one time cstmer deta
Not required to maintain

Define Screen Layout per Company Code (Customers)

Optional step
Purpose :
We can control customer master company code segment data
 Save
Define Screen Layout per Activity (Customers)

Optional Step ====> Not required in real time

The setting is at global level
The setting its applified for specific Transaction Code

It controls which key fields allow to or not allow to modify durin

The setting controlled for specific transaction code and maintain
Setting is optional
XD01 Creation of Customer Master-Centrally ( General Data , C
XD02 Change of Customer Master-Centrally ( General Data , Co
XD03 Display of Customer Master-Centrally ( General Data , Co
FD01 Creation of Customer Master-Accounting ( General Data
FD02 Change of Customer Master-Accounting ( General Data ,
FD03 display of Customer Master-Accounting ( General Data , C
VD01 Creation of Customer Master-Sales area data ( General D
VD02 Change of Customer Master-Sales area data ( General Da
VD03 Display of Customer Master-Sales area data ( General Da

XD02===>change customer master centrally

Don't allow to modify Recon account and payment term
FD02 ====>Change customer master-accounting
Allow to modify Recon account and payment terms

No action from your end

Save
FD02======> Need to allow to Modify
 Save
Create Number Ranges for Customer Accounts

Customer number can be defined maximum up to 10digit code

Customer number range can be defined either external or inter

External number ===> possible both numeric or alpha numeric c

Internal number ===> possible only numeric code
in case of External number====> User need to enter number wh
in case of Internal number====> System proposes ( assigne) cu

Customer number range defined at Global level

No.RanFrm No To No Internal Number

Y0 110100 110110 Internal Number
Y1 110130 110139 Internal Number
Y2 120100 120119 Internal Number
Y3 120130 120139 Internal Number
 Save
Assign Number Ranges to Customer Account Groups
One number range group can be assigned to multiple customer

Customer account Groups Descriptions

Y100 Local customers
Y101 Export customers
Y102 Inter company customers
Y103 Walk in customers (One tim
Save
 Save
Define Industries
Optional step
Clasifcation of customers for analysis and reporting purpose
Example :
Analyse revenue and profitability industry sector wise in
We can use industry sector(Industry code) in COPA model to an
Industry defind at Global level
Industry code need to be assigned to the customer master Gene
Same industry code can be assignd to multiple customers
Examle of industry sectors
10 Service sector
20 Infra sector
30 IT
40 Enginerring
50 Pharma
60 Chemical
 Save

Enter Accounting Clerk Identification Code for Customers

Defn Account Clerk

He is responsible person to superwise the customers/ven
Defined at Company code level
Account clerk code need to be assigned to the customer
Save
me customers)
Codifications) and it assigns number to customer
=> Which master data field is required , Optional or Not required ( Example : Interes
hree segmets
any code data Sales area data

data of General data, Company code data and sales area data
el i.e same customer grp can be used across the company codes
m up to 10digit code either numeric or alpha numeric code
ternal or internal number
numeric or Alpha numeric codes
signe number manually while creating customer
umeric codes
number while creating customer
Descriptions No.Range grpFrm No
Local customers Y0 110000
Export customers Y1 110010
Inter company customers Y2 120000
Walk in customers (One time customers)Y3 120010
e , Address , Communication details, Customer Bank details , Customer GST / Tax numbers , Cu

cific to Company code related controls

he fields valid only for Specific Company
egration ( B/R GL account)

espondance process
ation settings

cted at Source) ===>TCS

ales process through SD ( Sales and Distribution Module)

D Org unit in SD Module

Sales Order creation , Delevery , Billing , Credit manament) at Sales area level
 of Sales Org + DC ( Distribution Channel) + Division
nation of sales org , DC , division can be created as Sales area

It is Highest Org unit in sales Module

It is a responsible unit to sell product and collect the liabilities
Entire mkt and sales activities bifurcated into multiple sales org unit to addr

Sales Org unit1 = Domostic Mkt

Sales Org unit2 = Export Mkt

We can define Geo graphic region wise

Sales Org unit1 = APAC Region
Sales Org unit2 = Europe Region

We can define country wise

Sales Org unit1 = India
Sales Org unit2 = US
Sales Org unit3 = JP

oduct / service reaches to the end customer

 Retail
Wholesale
Direct selling agent
E Portal
maintain different price and delevery terms based on combination of Sales O

sales unit for better monotoring and control purpose

nable unit for sales activities

division
ompany customers
n customers (One time customers)
 ne time cstmer details like address , communication details, Tax, regn numbers etc a
equired to maintain separate master data for each individual customer wise

code segment data fields specific to compent code wise

equired in real time ====> Don't do any settings===> just explained knowledge pu

tion Code

allow to modify during the change mode of customer master for specific transaction
on code and maintained at global level

lly ( General Data , Company code data , Sales Area data)

y ( General Data , Company code data , Sales Area data)
 y ( General Data , Company code data , Sales Area data)
nting ( General Data , Company code data )
ting ( General Data , Company code data )
ting ( General Data , Company code data )
rea data ( General Data , Sales area data )
ea data ( General Data , Sales area data )
ea data ( General Data , Sales area data )

t and payment terms

payment terms
m up to 10digit code either numeric or alpha numeric code
her external or internal number

ic or alpha numeric code

to enter number while creating customer mater

oposes ( assigne) customer number sequensely as per number range maintance whi
o multiple customer account groups

No.Range grp
customers Y0
t customers Y1
ompany customers Y2
n customers (One time customers)Y3
eporting purpose

ustry sector wise in COPA ( Profitability analysis module)

in COPA model to analyse revenue and profitability industry sector wise

stomer master General data tab

ple customers
e the customers/vendors and can be printed account clerk name in correspondance

ned to the customer masters / Vendor Masters

ired ( Example : Interest calculation parameters required )
To No Internal Number
110009 Internal Number
110019 Internal Number
120009 Internal Number
120019 Internal Number
mer GST / Tax numbers , Customer Classification Details

area level
iabilities
sales org unit to address the requirement of Legal and Management reporti
ombination of Sales Org +DC
Tax, regn numbers etc at the document entry level
customer wise
explained knowledge purpose

for specific transaction code wise

er range maintance while creating customer master
sector wise
ame in correspondance
anagement reporting etc
 Payment Terms
Common Functionality for both Customers and Vendors
No Changes between ECC and S/4 HANA
Maintain Terms of Payment

Payment terms contains conditions and rules how the due date to be c
Payment terms defined at Global level and can be used across the com
The same payment term can be used for both customers and vendors.
Payment terms are two types
1 Normal payment terms
The invoice having single due date can be called as
2 Instalment payment term
The invoice is having multiple due dates with insta

1 Normal payment terms

The invoice having single due date can be called as normal paym
The payment term having maxium 3cash discounts terms permi
Payment terms need to assigned in the customer master compa
Company code segmet payment term is first priority if th
Sales area paymnt term is highest priority if invoice done
Key terminalogies :
Default Base Line Date :
Start date for due date calculation
Useually will be considered invoice date ( Docume
Example :
Invoice date 02.01.2023
Poting date 31.12.2022
Entry date 03.01.2023

45 days will count from Invoic

Baseline date calculation :

Fixed Day : Calender day of the month. Fixed day for due
Fixed day is the highest priority than defaul
Additional Months:
Add on month to the base line month.
Base line month determines based on default base

Invoice date 02.01.2023

Posting date 31.12.2022
Entry date 03.01.2023
Account Type
Payment terms can be appilied for which type of Accoun
Customer Can be applied for customer
Vendor Can be applied for Vendor
If both selected , then possible to apply for

Percentage :
It represents the payment term cash dis
No of Days :
payment term Cash discount is valid for specified n

Recurring entries : supplamet from master

Set this indicator if you want the terms of payment (due

Activate the indicator for intalment payment term

 Day lmit :
Time based Terms

Example :
1 Y001 Payable in 30 days
Credit days should be appilicable from Invoice dat
Save
Y000 Payable Immediately ( No credit days)
Save

Y002 Payable on 30th of the Month

 Save
Y003 10 days credit days from 15th of the following month

Invoice date 02.01.2023 As per payment terms====> 1

Posting date 31.12.2022 Fixed Day
Entry date 03.01.2023 Additional Month (F

10 days will count from 15th of the next month

Save
Y004 3%CD offered for payable immediately ,1%CD offered for
Save
Y005 Payable in 25 days from the 15th of the next following m
Next Following month =2 month
Following Month = 1Month
Invoice Date 01.01.2023
Posting date 01.01.2023
Entry date 01.1.2023
Save
Y006 3%Cd for immediate payment, 25 days due date with effe

Fixed day 31
Credit Days 25
Immediate Pa3%CD
Invoice date 01.01.2023 Fixed day==>3
Posting date 01.01.2023
Entry date 01.01.2023
Save
Example for Day limit
Y007 Time based payment Terms->15th (between 1st to
If invoice done on or before 15th of the month the
If invoice done after 15 th or before 31th of the m
Explanation
Day limit
On or Before 15 15

After 15th or Before 31 31

Example1
Invoice 1
Invoice Date 14.01.2023 Payment term D
Due date =31jan
Example2
Invoice 2
 Invoice Date 19.01.2023 Payment term D
Due date =15 of

Save
Day limit after 15th
Save
d Vendors

e due date to be calculated and cash discount offered if payment received earlier
ed across the company codes.
mers and vendors.

e can be called as normal payment term

e dates with instalmet plan can be called as instalment payment term

d as normal payment term

unts terms permited, out of two terms can have cash discount % and one without ca
mer master company codedata and sales are data
first priority if the invoice done in FI
ty if invoice done from SD

ce date ( Document date) as base line date fo due date calculation

 As per payment terms====> 45 days Credit days

ount from Invoice date 02.01.2023 = Due date 17.02.2023

Assume Fixed day 25

25.01.2023+45 days===>Due date 12.03.2023
Additional Month ==>1Month
Add on month to the default Base Line Month
What is Base Line month====>Janjuay==> Add on month1===>Feb
Fixed day 25 +Credit days 45===>Feb25+45days===> Due date 1

Fixed day for due date calculation and it ignores the defaul base line date
ority than default base line date

d on default baseline date.

Base Line Month===> January
As per payment terms====> 45 days Credit days
Fixed Day 25
Additional Month 1 Fixed day 25 +Credit days 45=
h type of Accounts
ed for customer
ed for Vendor
sible to apply for both cusomers / Vendors

Example : 3%Cash iscount valid for 14 Days from Default Base line date ( Invo
Example : 2%Cash discount valid for 30 Days from Default Base line date ( Inv
Example :NO Cash discount beyond 30days and payble in 45 days from Defa

alid for specified number of days

of payment (due date, cash discount) for Invoice posting through recurring doc to be

ment term
from Invoice date
owing month

Base Line Month===> As per doc date is=====> 02

ent terms====> 10 days Credit days
15
1 ====> add on month (1) to the Jan==> Feb

he next month Feb 15th +10 credit days Due date Feb25th
1%CD offered for Payable in 20 Days , NO CD payable in 45 Days
 next following month
nth =2 month Add on Month =2months , Fixed Day=15 , Credit days =25 days
1Month
Base Line Month Jan +Additional two month ( Feb,March) March 15th+
Due Date Apr 9th
due date with effetive from last day of the month

Fixed day==>31th jan +25days =Due date =25th feb

h (between 1st to 15th) , 31St(Between 16th to 31st)
of the month then payment terms are 20 Days from the last day of the month
ore 31th of the month then payment terms are 22 Days from the 15 th of the followi

Payment terms Credit days

Fixed Day 31 0%cD 20Days

Fixed Day 15 2%CD 0Days 0%CD 22 Days

Additional M 1

Payment term Day limit 15 applies====> As per Day limit ===> 20days from Last da
Due date =31jan+20days=feb 20th
Payment term Day limit 31 applies====> As per Day limit ===> 2%CD immediate pa
Due date =15 of Feb +22days= March 10th
ceived earlier

d one without cash discount percentage

 nth1===>Feb
s===> Due date 11.04.2023

onth===> January as per Base line date02th ( As per default base line date type ==> D

+Credit days 45===>Feb25+45days===> Due date 11.04.2023

 e line date ( Invoice Date)
ase line date ( Invoice Date)
5 days from Default Base line date ( Invoice Date)

curring doc to be taken from the customer or vendor master record and not from the
date is=====> 02.01.2023==========> Jan (Base Line Month)

an==> Feb

ate Feb25th
it days =25 days

rch) March 15th+25days

the month
th of the following month with 2%CD with immidiate payment

days from Last day of the month (31.1.2023)

CD immediate payment ,15th of Next month +22 days
e date type ==> Document date)
and not from the recurring entry original document