JIS COLLEGE OF ENGINEERING

KALYANI

GUIDELINES FOR PREPARATION OF FINAL YEAR PROJECT DISSERTATION

FOR
B.Tech / M.Tech Students
Guidelines for preparation of Dissertations/Reports

Preamble
While it is essential to pay attention to the content of the dissertation/report
(hereinafter called the 'thesis'), which is being submitted in partial fulfillment of the
requirements of the respective degree, it is also imperative that a standard format
be prescribed. The same format shall be followed in preparation of the final copies of
the thesis to be submitted to the Department/Library in future.

1 Organization of the Dissertation/report

This thesis shall be presented in a number of chapters, starting with Introduction and
ending with Summary and Conclusions. Each of the other chapters will have a precise
title reflecting the contents of the chapter. A chapter can be subdivided into
sections, subsections and sub subsection so as to present the content discretely and
with due emphasis. When the work comprises two or more mutually independent
investigations, the thesis may be divided into two or more parts, each with an
appropriate title. However, the numbering of chapters will be continuous right
through, for example Part 1 may comprise Chapters 2-5, Part Two, Chapters 6-9.

1.1 Introduction
The title of Chapter 1 shall be Introduction. It shall justify and highlight the problem
posed, define the topic and explain the aim and scope of the work presented in the
thesis. It may also highlight the significant contributions from the investigation.

1.2 Review of Literature

This shall normally form Chapter 2 and shall present a critical appraisal of the
previous work published in the literature pertaining to the topic of the investigation.
The extent and emphasis of the chapter shall depend on the nature of the
investigation.

1.3 Report on the present investigation

The reporting on the investigation shall be presented in one or more chapters with
appropriate chapter titles.
Due importance shall be given to experimental setups, procedures adopted,
techniques developed, methodologies developed and adopted.
While important derivations/formulae should normally be presented in the text of
these chapters, extensive and long treatments, copious details and tedious
information, detailed results in tabular and graphical forms may be presented in
Appendices. Representative data in table and figures may, however, be included in
appropriate chapters.
Figures and tables should be presented immediately following their first mention in
the text. Short tables and figures (say, less than half the writing area of the page)
should be presented within the text, while large table and figures may be presented
on separate pages.
Equations should form separate lines with appropriate paragraph separation above
and below the equation line, with equation numbers flushed to the right.
1.4 Results and Discussions
This shall form the penultimate chapter of the thesis and shall include a thorough
evaluation of the investigation carried out and bring out the contributions from the
study. The discussion shall logically lead to inferences and conclusions as well as
scope for possible further future work.

1.5 Summary and Conclusions

This will be the final chapter of the thesis. A brief report of the work carried out shall
form the first part of the Chapter. Conclusions derived from the logical analysis
presented in the Results and Discussions Chapter shall be presented and clearly
enumerated, each point stated separately. Scope for future work should be stated
lucidly in the last part of the chapter.

1.6 Appendix
Detailed information, lengthy derivations, raw experimental observations etc. are to
be presented in the separate appendices, which shall be numbered in Roman
Capitals (e.g. “Appendix IV”). Since reference can be drawn to
published/unpublished literature in the appendices these should precede the
“Literature Cited” section.

1.7 Literature Cited

This should follow the Appendices, if any, otherwise the Summary and Conclusions
chapter. The candidates shall follow the style of citation and style of listing in one of
the standard journals in the subject area consistently throughout his/her thesis, for
example, IEEE in the Department of Electrical Engineering, Materials Transactions in
Department of Metallurgical Engineering and Materials Science. However, the names
of all the authors along with their initials and the full title of the
article/monogram/book etc. have to be given in addition to the journals/publishers,
volume, number, pages(s) and year of publication. Citation from websites should
include the names(s) of author(s) (including the initials), full title of the article,
website reference and when last accessed. Reference to personal communications,
similarly, shall include the author, title of the communication (if any) and date of
receipt.

1.7.1 Publications by the candidate

Articles, technical notes etc. on the topic of the thesis published by the candidate
may be separately listed after the literature cited. This may also be included in the
contents. The candidates may also include reprints of his/her publications after the
literature citation.

1.8 Acknowledgements
The acknowledgments by the candidate shall follow the citation of literature, signed
by him/her, with date.

2 THESIS FORMAT
2.1 Paper
2.1.1 Quality
The thesis shall be printed/Xeroxed on white bond paper, whiteness 95% or above,
weight 70 gram or more per square meter.

2.1.2 Size
The size of the paper shall be standard A 4; height 297 mm, width 210 mm.

2.1.3 Type Setting, Text Processing and Printing

The text shall be printed employing laser jet or Inkjet printer, the text having been
processed using a standard text processor. The standard font shall be Times New
Roman of 12 pts with 1.5 line spacing.

2.1.4 Page Format

The Printed Sheets shall have the following written area and margins:
Top Margin Head Height Head Separation Bottom Margin Footer
Foot Separation Text Height Text Width
15 mm 3 mm 12 mm 22 mm 3mm 10 mm 245 mm 160 mm
When header is not used the top margin shall be 30 mm.
Left and Right Margins
The candidates shall have the options of single or double sided printing  Single
sided/odd number page (in double sided printing)
Left Margin 30mm Right Margin 20 mm
 Double sided even numbered page Left Margin 20mm
Right Margin 30mm

2.1.5 Pagination
Page numbering in the text of the thesis shall be Hindu Arabic numerals at the center
of the footer. But when the candidate opts for header style the page number shall
appear at the right and left top corner for the odd and even number pages,
respectively.
Page number “1” for the first page of the Introduction chapter shall not appear in
print, only the second page will bear the number “2”.
The subsequent chapters shall begin on a fresh page (fresh odd number page in case
of double sided printing). When header style is chosen the first page of each chapter
will not have the header and the page number shall be printed at the center of the
footer.
Pagination for pages before the Introduction chapter shall be in lower case Roman
numerals, e.g., “iv”.

2.1.6 Header
When the header style is chosen, the header can have the Chapter number and
Section number (e.g., Chapter 2, Section 3) on even numbered page headers and
Chapter title or Section title on the odd numbered page header.

2.1.7 Paragraph format

Vertical space between paragraphs shall be about 2.5 line spacing.
The first line of each paragraph should normally be indented by five characters or
12mm. A candidate may, however, choose not to indent if (s) he has provided
sufficient paragraph separation.
A paragraph should normally comprise more than one line. A single line of a
paragraph shall not be left at the top or bottom of a page (that is, no windows or
orphans should be left)
The word at the right end of the first line of a page or paragraph should, as far as
possible, not be hyphenated.

2.2 Chapter and Section Format

2.2.1 Chapter
Each chapter shall begin on a fresh page (odd number page in case of double sided
printing) with an additional top margin of about 75mm. Chapter number (in Hindu-
Arabic) and title shall be printed at the center of the line in 6mm font size (18pt) in
bold face using both upper and lower case (all capitals or small capitals shall not be
used). A vertical gap of about 25mm shall be left between the Chapter number and
Chapter title lines and between chapter title line and the first paragraph.

2.2.2 Sections and Subsections

A chapter can be divided into Sections, Sub-sections and Sub-sub-Sections so as to
present different concepts separately. Sections and subsections can be numbered
using decimal points, e.g. 2.2 for the second section in Chapter 2 and 2.3.4 for the
fourth Subsection in third Section of Chapter 2. Chapters, Sections and Subsections
shall be included in the contents with page numbers flushed to the right. Further
subsections need not be numbered or included in the contents.
The Section and Sub-Section titles along with their numbers in 5 and 4mm (16 and 14
pt) fonts, respectively, in bold face shall be flushed to the left (not centered) with 15
mm space above and below these lines.
In further subdivisions character size of 3 and 3.5 with bold face, small caps, all caps
and italics may be used for the titles flushed left or centered. These shall not feature
in the contents.

2.2.3 Table / Figure Format

As far as possible, tables and figures should be presented in portrait style. Small size
table and figures (less than half of writing area of a page) should be incorporated
within the text, while larger ones may be presented on separate pages. Table and
figures shall be numbered chapter wise. For example, the fourth figure in chapter 5
will bear the number Figure 5.4 or Fig 5.4.
Table number and title will be placed above the table while the figure number and
caption will be located below the figure. Reference for Table and Figures reproduced
from elsewhere shall be cited in the last and separate line in the table and figure
caption, e.g. (after McGregor [12]).

3 Auxiliary Format 3.1 Binding

The evaluation copies of the thesis/dissertation/report may be spiral bound or soft
bound. The final hardbound copies to be submitted after the viva-voce examination
will be accepted during the submission of thesis/dissertation/report with the
following colour specification:

M.Tech. Dissertation B.Tech. Project Report

3.2 Front Covers

The front covers shall contain the following details:
Black Grey Brown
 Full title of thesis in 6 mm 22 point's size font properly centered and
positioned at the top.
 Full name of the candidate in 4.5 mm 15 point's size font properly centered
at the middle of the page.
 A 40 mm dia replica of the Institute emblem followed by the name of
department, name of the Institute and the year of submission, each in a
separate line and properly centered and located at the bottom of page.
1. 3.2.1 Lettering
All lettering shall be embossed in gold.
2. 3.2.2 Bound back
The degree, the name of the candidate and the year of submission shall also
be embossed on the bound (side) in gold.

3.3 Blank Sheets

In addition to the white sheets (binding requirement) two white sheets shall be put
at the beginning and the end of the thesis.

3.4 Title Sheet

This shall be the first printed page of the thesis and shall contain the submission
statement: the Dissertation/project Report submitted in partial fulfillment of the
requirements of the Degree, M.Tech. /B. Tech. the name and Roll No. of the
candidate, name(s) of the Guide and Co-guide (s) (if any), Department, Institute and
year of submission.
Sample copy of the 'Title Sheet' is appended (Specimen 'A')

3.5 Dedication Sheet

If the candidate so desires(s) he may dedicate his/her thesis, which statement shall
follow the title page. If included, this shall form the page 1 of the auxiliary sheets but
shall not have a page number.

3.6 Certificate
In the absence of a dedication sheet this will form the first page and in that case shall
not have a page number. Otherwise, this will bear the number two in Roman lower
case ‘ii’ at the center of the footer. The top line shall be:
CERTIFICATE
A sample copy of the Approval Sheet is appended (Specimen `B') 3.7 Approval Sheet
In the absence of a dedication sheet this will form the second page and in that case
shall have a page number ‘ii’. Otherwise, this will bear the number ‘three in Roman
lower case “iii” at the center of the footer. The top line shall be:
1.Dissertation Approval for M.Tech.
2. Report Approval for B.Tech. as the case may be.
The Approval Sheets are to be included only in the hardboundcopies, which are
submitted after the successful viva voce examination.

A sample copy of the Approval Sheet is appended (Specimen `C') 3.8 Abstract
The 500 word abstract shall highlight the important features of the
dissertation/report and shall correspond to the electronic version to be submitted to
the Library for inclusion in the website. The Abstract in the thesis, however, shall
have two more parts, namely, the layout of the thesis giving a brief chapter wise
description of the work and the key words.

3.9 Contents
The contents shall follow the Abstract and shall enlist the titles of the chapters,
section and subsection using decimal notation, as in the text, with corresponding
page number against them, flushed to the right.

3.9.1 List of Figures and Tables

Two separate lists of Figure captions and Table titles along with their numbers and
corresponding page numbers against them shall follow the Contents.

3.10 Abbreviation Notation and Nomenclature

A complete and comprehensive list of all abbreviations, notations and nomenclature
including Greek alphabets with subscripts and superscripts shall be provided after
the list of tables and figures. (As far as possible, generally accepted symbols and
notation should be used).
Auxiliary page from dedication (if any) to abbreviations shall be numbered using
Roman numerals in lower case, while the text starting from the Introduction shall be
in Hindu- Arabic. (The first pages in the both the cases shall not bear a page
number).

3.11 A Declaration of Academic Honesty and Integrity

A declaration of Academic honesty and integrity is required to be included along
with every dissertation/report after the approval sheet. The format of this
declaration is given in Specimen `D' attached.
 Specimen 'A': Title Sheet (Title)

Submitted in partial fulfillment of the requirements of the degree of

Technology/ Master of Technology
by
(Name of the Student)
(ID No._______)
Guide (s):
________________________
__________________________
(Name of the Department/Interdisciplinary Programme)
JIS COLLEGE OF ENGINEERING
(Month, Year)

Specimen `B'Certificate
This is to certify that the dissertation/report entitled ‘Title of the dissertation/report’
submitted by Authors Name (MIS No. ____), in the partial fulfillment of the
requirement for the award of degree/Master of Technology (Branch Name) with
specialization in ____/Bachelor of Technology (Branch name) of JIS College of
Engineering, is a record of his own work.
Name of the Guide
Guide
Name of the Department JIS College of Engineering, -------------------
Date:
Place:
Name of the Head
Head of the Department Name of the Department JIS College of Engineering

Specimen `C': Approval Sheet

This dissertation/report entitled
WRITE THE TITLE HERE IN CAPITAL TIMES NEW ROMAN WITH BOLD CASE AND 14
FONT SIZE By
Author Name
(ID number)
is approved for the degree of
FOR Example Bachelor of Technology/Master of Technology with specialization in
…………………..of
(Department Name: e.g. Department of Mechanical and Electrical)
JIS College of Engineering
(An autonomous institute)
Examiners Name Signature
1. External Examiner ________________________
2. Internal Examiner --------------------------------------
3. Supervisor (s) --------------------------------------
Date:
Place:
 Specimen `D' – Declaration

I declare that this written submission represents my ideas in my own words and
where others' ideas or words have been included, I have adequately cited and
referenced the original sources. I also declare that I have adhered to all principles of
academic honesty and integrity and have not misrepresented or fabricated or
falsified any idea/data/fact/source in my submission. I understand that any violation
of the above will be cause for disciplinary action by the Institute and can also evoke
penal action from the sources which have thus not been properly cited or from
whom proper permission has not been taken when needed.
_________________________________
(Signature)
________________________________
(Name of the student)
_________________________________
(ID No.)

Date:
Place: