MAR ,034022

t)UMAJX

Document Tracking No. 2 9 8 5 1 A

(Please do not detach this routing form throughout the entire process)
SUBJECT: PNP Memorandum Circular No. 2022-027

DO NOT WRITE ON THIS FORM

APPROVE/DISAPPROVAL/
DPRM ROUTING AND ACTION FORM CONCURENCE OR SIMILAR
ACTION

SENDERS'
FROM TO AR DATE NAME SIGNATURE CHECK ACTION REQUESTED (AR)

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(5) APPROVAL

(6) SIGNATURE

(7) OTHERS

INFORMATION SUMMARY:

This pertains to the PNP Memorandum Circular (MC) No. 2022-027 entitled “Guidelines and
Procedures in the Operationalization of the Internal Disciplinary Mechanism Information System”
which was approved by the CPNP on February 26, 2022.

The said PNP MC provides the guidelines and procedures on the effective data
management and efficient use of the modules of the IDMIS by the offices/units in-charge of the
activities, programs, and accomplishments of the Sub-Committees on Preventive, Punitive and
Restorative Approaches.

Respectfully request signature on the memorandum disseminating to all offices/units the

approved PNP MC.

REMARKS

Asst.CDLOD/CALIBUSO
AC. LOS/RAMOS
LOS10/dissemination

H^
 m
Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR PERSONNEL AND RECORDS MANAGEMENT
Camp BGen Rafael T Crame, Quezon City

DLOD20220301-_jM.
MEMORANDUM
TO See Distribution

FROM TDPRM

SUBJECT : PNP Memorandum Circular No. 2022-027

DATE March 2, 2022

1. Reference: PNP Memorandum Circular No. 2022-027.

2. This pertains to the PNP Memorandum Circular (MC) No. 2022-027 entitled,
“Guidelines and Procedures in the Operationalization of the Internal Disciplinary
Mechanism Information System” which was approved by the CPNP on February 26,
2022. The said PNP MC provides the guidelines and procedures on the effective data
management and efficient use of the modules of the IDMIS by the offices/units in­
charge of the activities, programs, and accomplishments of the Sub-Committees on
Preventive, Punitive and Restorative Approaches.

3. In this regard, attached is the PNP MC No. 2022-027 for your reference and
dissemination.

JHERM! EO, JR
Police Major

Distribution:
IG, IAS
Cmdr, APCs
D-Staff
P-Staff
RD, PROS
D, NSUs

Copy Furnished:
Command Group
SPA to the SILG
 m
Republic of the Philippines
MATirtMAi ue*!i!ATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City

FEB 2 6 20221
PNp memor^dum circular
NO.: 2 0 2 2 - 0 7 7
GU,I|NTBfNALNmsaPUNARY^E,CHTANI ^ SYSTEM ™E

1. REFERENCES:

F^ahiiQh^ Certain Provisions of Republic Act No. 6975 Entitled "An Act
SpaS <^e«lePh£:;;er and
Purposes"-
“r underf a
Local Government, and for Other

b- Pinr'i^rarTa^lo^r 1lS-o:AnaA„^
Communications System in the Government and the Sfi = 7d
Purposes"^3' ‘h'S PU'P°Se 3 Nati°nal Privacy Com'T''Ssion1 and for Other

e. NAPOLCOM MC No. 2012-319-

“i;
f.

9- KCaryNMeo2^1“0-:dated 0Ct°ber 8' 2020 aa««ad. “pNP Interna,

h' rntem”CDisNc°pifna!^_“e2chdan?mO0tOber 3' 2°16 en""ed’ ComP^ehensive

'■ 200P8;SeOUnty P0li0y otherwise known as “KALASAG- dated January 10,

k fntoLvh oPe0?lS Freedom of Information Manual-

k: “urdiXtemSriis" 'n,ema'c,ea;,sii19 strata^v (pnpm-
m^Me14riIrT^an:iV?DrcROPSn^aTr;U9a,'2a0^0 -th ,
“dipip:dr;hoNAepv7r™rPLAN ,o PNp nS°u 2°°,9-o2S7U-

Page 1 of 14
 2. RATIONALE:

This PNP Memorandum Circular (MC) shall set the guidelines for the
encoding, deletion, correction, inclusion, generation, and monitoring of data being
stored in the Internal Disciplinary Mechanism Information System (IDMIS) by the
three Sub-Committees of the Internal Disciplinary Mechanism of the PNP, namely:
Sub-Committee on Preventive Approach (SCOPrA), Sub-Committee on Punitive
Approach (SCOPA), and Sub-Committee on Restorative Approach (SCORA).

3. SITUATION:

The growing number of PNP personnel being involved in illegal activities has
always been one of the top concerns of the PNP Disciplinary Authorities especially
the CPNP. To address the issue, the Oversight Committee on Internal Cleansing,
now the Internal Disciplinary Mechanism (IDM), crafted the PNP MC No. 20-2020 to
strengthen the internal cleansing strategy of the PNP which now employs three
Approaches namely: Preventive, Punitive, and Restorative Approaches. Under the
three Approaches are the activities and programs to be undertaken by all PNP offices
and units to hone and instill discipline among the PNP personnel and to reform the
few personnel who tarnished the image of the PNP organization after their
involvement in illegal activities.

To effectively monitor the progress of the IDM program and activities, a

system that monitors or gauges the accomplishments of each office/unit was
developed by the ITMS and DICTM. This system shall support the approaches of the
IDM through encoding of data and uploading of pertinent documents to generate
harmonized data on their programs and activities.

4. PURPOSE:

This MC provides the policies and procedures on the effective data

management and efficient use of the modules of the IDMlS by the offices/units in­
charge of the activities, programs, and accomplishments of the Sub-Committees on
Preventive, Punitive, and Restorative Approaches.

5. DEFINITION OF TERMS:

For purposes of this circular, following terms shall be defined as follows:

a. Administrative Case - refers to a complaint filed before the PNP

Disciplinary Authorities or IAS, or appeal pending before any of the
appellate bodies;

b. Case Build-up - the process of compiling evidence needed to support an

administrative or criminal charge against erring PNP personnel;

c. Complaint — a written and sworn statement regarding a wrong, grievance

or injury sustained by a person;

d. Data - refers to the multitude of quantities, qualities, facts, characters, or

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 symbols produced from the collection, measurement, evaluation, and
analysis of infomiation.

e. Data Management - is the process of encoding, deleting, correcting,

generating and monitoring of data created and collected by the Sub­
committees on Preventive, Punitive, and Restorative Approaches.

f. Data Manager - the head of the office primary responsible for the Sub­
committees on Preventive, Punitive, and Restorative Approaches of the
internal Disciplinary Mechanism of the PNP or his/her duly designated
officer, who is the only authorized officer to approve the encoding,
inclusion, deletion, generation, and release of data stored in the IDMIS.

g. Derogatory Information — refers to a variety of facts and/or items

regarding a police officer’s involvement in illicit activity, a commission of a
crime, or behavioral and social profiling, provided by or sourced from other
organizations. Derogatory information may be unverified or, if verified,
those that lack sufficient evidentiary support.

h. Desk or IAS Desk — always refers to the Internal Affairs Service desks
established nationwide unless another desk is specified.
i. Desk Officer — refers to the designated officer of the day in charge of
manning and managing the Desk.

j. Desk System or IAS Desk System — refers to the coordinative relationship

and integrated workflow of the IAS Desk with other existing desks in the
PNP.

k. Exonerated or Acquitted Personnel - refer to those personnel who were

administratively or criminally charged whose guilt or liability was not
proven by the quantum of evidence required by law, rules, or regulations.

l. FORME POLICE (Focused Reformation/Reorientation and Moral

Enhancement for Police Officers in Line with Internal Cleansing Efforts) -
is a personnel transformation/moral recovery and reorientation to instill
and develop discipline, character, aptitude, and attitude of its erring
members, specifically those personnel who were penalized with demotion
or suspension.

m. Grave Offense — refers to offenses categorized as such under

NAPOLCOM Memorandum Circular No. 2016-002 and 2017 Rules on
Administrative Cases in the Civil Service punishable by dismissal from the
service, one rank demotion or suspension ranging from 60 days to one
year.

n. Information — refers to a collection of facts, positive and negative,

involving a police officer or unit. It may also refer to the statements to be
used to proceed against erring police officers or units for their
misdemeanors or transgressions. It also refers to the statements that may
lead to non-disciplinary or non-penal actions, and/or constructive or
affirmative actions. It may be submitted to the Desk from various sources

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 such as citizen’s complaint, referral of other agencies/offices, individual
lapses arising from inspection and audit findings, and open source
material, among others.

o. Internal Disciplinary Mechanism Information System - refers to the

database system designed to store, manage, and monitor the activities of
the three approaches of the IDM.

p. Jurisdiction - the authority vested by law to hear and decide a case.

q. Negative Feedback - refers to simple grievances on improper behavior or

conduct, dissatisfaction with service, mere foolishness of a police officer,
or feeling that nobody listens to them, provided that these do not amount
to any criminal, civil, or administrative liability.

r. Penalized personnel - refer to those personnel who served administrative

penalties as result of administrative charges against them that were
proven.
s. PNP State of Discipline - refers to the state of orderliness, compliance,
and level of embeddedness of PNP values, principles, and other
institutional policy governing PNP personnel and units.

t. Positive Feedback - refers to compliments or other constructive and

affirmative advice.

u. Preventive Approach - is a proactive way to maintain discipline and to

pre-empt misbehavior among PNP personnel;
V. Processing of Information - pertains to the process of collating,
categorizing, disaggregating, and analyzing information which shall be
done at the IDU-IAS DESK;
w. Punitive Approach - is the “iron hand” of the internal cleansing strategy, it
follows due process in investigating and imposing appropriate sanctions
on PNP erring personnel;

X. Request for assistance - refers to matters brought to the attention of the

Desk that asks for help on specific concerns.

y. Restorative Approach - is the “soft hand” of the internal cleansing

strategy. It utilizes programs on moral recovery and spiritual renewal of
those penalized personnel and restore the morale of those
exonerated/acquitted personnel.

z. Sources of Information — refer to the origin of documentary or non­

documentary information.

aa. Status of Information - refers to the action being taken relating to the
information, such as under investigation, pre- charge investigation, under
summary hearing, submitted for resolution (resolved), etc.

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6. GUIDELINES:

a. General Guidelines:

1) The IDMIS shall be the system that will be used to store, manage, and
monitor the data and activities of the Sub-Committees on Preventive,
Punitive, and Restorative Approaches of the IDM of the PNP. The
system will monitor the activities of the Three Sub-Committees through
the data that will be encoded, recorded, and generated;

2) The Directorate for Personnel and Records Management (DPRM)

through TDPRM shall be the project owner of the system and shall be
the OPR in the implementation of this MC;

3) The Sub-Committees on Preventive, Punitive, and Restorative

Approaches shall have Data Manager/s who shall oversee and
approve the encoding, deletion, generation, and release of data stored
in each module of the IDMIS;

4) The Chairpersons of the Sub-Committees on Preventive, Punitive, and

Restorative Approaches or their duly designated officer shall act as the
Data Manager. Specifically, the following officers shall be the Data
Managers of the respective Sub-Committees of the IDMIS:

a. The Director for Police Community Relations (DPCR) shall be the

Data Manager of the SCOPrA;

b. The IG, Internal Affairs Service (IAS); Director for Investigation and
Detective Management (TDIDM); Director for Intelligence (TDI); and
TDPRM shall be the Data Managers of the SCOPA; and

c. The Director for Directorate for Human Resource and Doctrine

Development (TDHRDD) shall be the Data Manager in the collation,
assessment, and analysis of all SCORA data and shall formulate
and recommend policies relative to any issues and concern that
may arise from FORME POLICE Training.

5) The data encoded in the system are considered confidential in

accordance with the RA No. 10173 and the PNP People’s Freedom of
Information (FOI) Manual 2021 Version;

6) Only those personnel with office order issued by the Data Managers
and were given account and password by the IT officers of the Sub­
committees shall have access to IDMIS. In case of reassignment, the
respective administrative officers of the offices/units shall notify the IT
officers of the Sub-Committees for the deactivation of the account of
the encoder;

7) The encoders of every Sub-Committee are the only authorized

personnel to encode, monitor, and generate data upon the authority of

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 the Data Manager. They must ensure that all data entered into the
system are accurate, real-time, and treated with confidentiality;

8) All requests for data must be made in writing and shall be coursed
through and approved by the data manager before its release. Only the
data manager has the authority to grant or deny the request of the
information requested if it falls under the list of exceptions to the FOI
provided by law, rules. Executive Orders, and other official issuances
pursuant to the PNP FOI Manual;

9) Only the Data Managers are authorized to approve changes or deletion

in the data encoded in the system. The offices/units under the three
approaches shall seek the approval of the data manager through a
written request before changing or deleting data. Further, all data
encoded by the offices/units can be viewed by the data manager of the
respective Approaches;

10) The IT officers of every Sub-Committee shall monitor the audit trail and
log history to ensure that the designated encoders are the only one
who accessed the system. They shall also identify the personnel in
case of leakage of data or wrong entry of information; and

11) Any technical issues or problems encountered by the encoders of

every Sub-Committee must be coordinated with the IT officers of the
Sub-Committee. The IT officers shall check the technical issue, update
the system, and inform the encoder of the resolution of the technical
problem.

b. Responsibilities:

1) DPRM
a) OPR in the implementation of this MC;

b) Responsible in the maintenance of database;

c) Request and allocate funds for the implementation of this MC;

d) Supervise and monitor the data/report on Punitive Approach

specifically on administrative cases filed against PNP personnel;
and

e) Perform other tasks as directed.

2) DPCR
a) Supervise, issue policies, and guidelines in the implementation of
all activities under the Preventive Approach, especially in the
implementation and utilization of IDMIS;

b) Spearhead the conduct of regular SCOPrA Meeting as part of the

monitoring and evaluation process;

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 c) Supervise and monitor the data/report on Preventive Approach
such as the Psychosocial and Psycho-Spiritual interventions
conducted by HS and CHS; and

d) Perform other tasks as directed.

3) DHRDD
a) Supervise Training Units in encoding and uploading in IDMIS of all
training documents in relation to all Leadership Trainings conducted
under the Strengthening the Inherent Leadership Functions of Unit
Commanders;

b) Present accomplishment report on Leadership Training and other

related trainings;

c) Supervise and monitor the data/report on Restorative Approach on

the PNP personnel who undergone FORME POLICE; and

d) Perform other tasks as directed.

4) Dl
a) Serve as depository of all derogatory information, PNP Cl targets
and watch list and shall maintain, consolidate, and update a Cl
target/watch list;

b) Conduct complete background investigation on PNP personnel

who will have or have access to IDMlS;

c) Process all applications of PNP personnel applying for security

clearance to have access to SECRET and/or classified information
in coordination with NICA;

d) Ensure that the derogatory information that will be released to the

requesting unit is for official use and necessary for the fulfillment of
the unit’s mission;

e) Ensure that the process in releasing the names of PNP personnel

with derogatory information shall be observed at all times with the
approval of the CPNP;

f) Direct IG and IMEG to continuously monitor PNP personnel

violating security policy in relation to the operationalization of
IDMlS;

g) Ensure that all RIDs of PROs and IDs of NSUs shall submit quality
Counter-Intelligence Watchlist production;

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 h) Supervise and monitor the data/report submitted by RIDs on PNP
personnel with derogatory information; and

i) Perform other tasks as directed.

5) DIDM
a) Supervise the encoding of data of all encoders in the RIDMD on the
complaint and Pre-Charge Investigation module;

b) Supervise and monitor the data/report on Punitive Approach

specifically on Pre-Charge Investigations conducted and criminal
cases filed against PNP personnel; and

c) Perform other tasks as directed.

6) IAS
a) Monitor the implementation of the following activities under the
Preventive Approach:
(1) IAS Desk Program; and
(2) State of Discipline Program.

b) Supervise and monitor the data/report on Punitive Approach

specifically on Pre-Charge Investigations conducted and
administrative cases;

c) Generate reports through IDMIS on the PNP’s accomplishment on

the IAS Desk and State of Discipline Program and be ready to
provide data as the need arises or as requested;

d) Present such accomplishments during the regular meeting with the

Sub-Committee on Preventive and Punitive Approaches indicating
accomplishment report versus targets, together with data analytics;
and

e) Perform other tasks as directed.

7) PNP HS
a) OPR in the implementation of the following Interventions under the
Preventive Approach;
(1) Behavioral Focused (BF) Psychosocial Support Program:
(a) Stress Management Seminar;

(b) Anger Management Seminar;

(c) Psychological Counselling sessions; and

(d) Stress Debriefing sessions

b) Closely monitor IDMIS to perform the following:
(1) Receive the processed information forwarded by IAS;

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 (2) immediately take action by contacting the reported PNP
personnel for initial assessment and for further recommendation
to undergo any of the abovementioned Behavioral Focused (BF)
Psychosocial Support Program;

(3) Refer the reported PNP personnel to the PNP Chaplain Service
for the subsequent BF Psycho-Spiritual Program; and

(4) Ensure that the progress in the activities conducted are encoded
in IDMIS.

c) Generate reports through IDMIS on the PNP’s accomplishment on

the Interventions concerned; and
d) Perform other tasks as directed.

8) CHS
a) OPR in the implementation of the following Interventions under the
Preventive Approach:
(1) BF Psycho-Spiritual Program;

(2) Squad Weekly Interactive Meeting (SWIM); and

(3) Squad Leader’s Training Program.

b) Closely monitor IDMIS to perform the following:

(1) Receive from PNP HS the referrals of PNP personnel who will
undergo the BF Psycho-Spiritual Program;

(2) Immediately take action by contacting the reported PNP

personnel for initial assessment and for further
recommendation to undergo appropriate BF Psycho-Spiritual
Support Program;

(3) Refer the reported PNP personnel to his/her Squad Leader for
monitoring and evaluation purposes; and

(4) Ensure that the progress in the activities conducted are

encoded in IDMIS.

c) Generate reports through IDMIS on the PNP’s accomplishment on

the PAPs concerned and be ready to provide data as the need
arises or as requested;

d) Present such accomplishments during the regular meeting with the

SCOPrA using the SCOPrA Dashboard indicating accomplishment
report versus targets, together with data analytics;

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 e) Draft memoranda to be signed by the Chairman, SCOPrA directing
PNP offices/units concerned to comply with any related
requirements; and

f) Perform other tasks as directed.

9) ITMS
a) Continue to develop and enhance the program of IDMIS in
compliance with the requirements of the three Sub-Committees;
and

b) Perform other tasks as directed.

10) PNP TS:

a) Continuously conduct the 30-Day FORME POLICE and GMRC
Training to personnel meted with punishment for their
administrative/criminal offenses;

b) Formulate Leadership Training;

c) Generate data of PNP personnel who will undergo the FORME

POLICE Training;

d) Encode the data of PNP personnel who underwent FORME

POLICE; and

e) Perform other tasks as directed.

11) PROs/NSUs:
a) Issue appropriate orders to Focal Persons who shall be responsible
in encoding and uploading of needed requirements in IDMIS;

b) Request for funds for the equipment needed for the IDMIS;

c) Request training for the system users;

d) Submit data/report required by the Sub-Committees; and

e) Perform other tasks as directed.

7. PROCEDURES:

a. Preventive Approach:
1) The IAS Desk or Desk Officer shall encode the data of the PNP
personnel in the received information/complaint such as name, rank,
personnel status, age, gender, marital status, education, ethnicity,
length of service, and unit. The encoder shall then categorize the
information as Positive feedback; Breach of internal discipline, Verified
information of grave and less grave offenses; Unverified or derogatory

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 information: Negative feedback; Complaints outside PNP jurisdiction;
and Request for assistance:

2) The IAS Desk or Desk officer shall fon/vard the information of the PNP
personnel to the PNP Health Service (HS) if the information or
complaint does not warrant the filing of criminal or administrative cases
against PNP personnel (PCO/PNCO/NUP) concerned. Otherwise, the
information or complaint shall be forwarded to DI/DIDM/DPRM for the
filing of criminal and administrative cases;

3) The encoder of the HS shall encode the sequence in the data

management of Psychosocial Intervention, the specific activities
conducted, and the data of the personnel endorsed by the IAS Desk to
undergo the intervention. Upon completion of the Psychosocial
Intervention, the PNP personnel concerned shall be endorsed by the
HS to the PNP CHS for the conduct of Psycho-Spiritual Interventions;

4) The encoder for the CHS, upon receipt of the information from HS,
shall encode the sequence in the data management of Psycho-Spiritual
Intervention, the specific activities conducted, and the data of the
personnel by the HS to undergo the intervention. Upon completion of
the Psycho-Spiritual Intervention, the personnel shall be endorsed back
to his/her Squad Leader;

5) The designated encoder in every PNP office/unit shall encode the

following sequence in the data management of the Squad Weekly
Interactive Meeting (SWIM); Add Church Affiliation; Add Life Coaches;
and Add Squad/Actions/Details/Add AAR; and

6) The designated encoder in DHRDD/RLDDD/HRMDDD shall encode

the sequence in data management of strengthening the Inherent
Leadership Functions of Unit Commanders.

b. Punitive Approach:
1) The PCID, DIDM and HD, IAS encoder shall upload scanned copies of
received complaints. The encoder shall then encode the reference
number, sources of complaint, complaint date, initial complaint, date
and time committed, place committed, and case status.

2) For Pre-Charge (Initial) Evaluation Module, the PCID, DIDM and PD,
IAS encoder shall encode the details of complaint/violation, name of
the complainant/s, name of the respondent/s, name of witness/es. The
encoder shall upload to the system the affidavit of complainant,
affidavit of witness/es, verification, and Certification Against Non-
Forum Shopping and other documents relevant to the complaint as
well as the Status of the Complaint/s which show either for Pre-
Charge Investigation or referred to other Disciplinary Authority who
has jurisdiction over the complaint and over the person of the
respondent/s. After the pre-charge investigation, the encoder shall

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 upload the pre-charge investigation report, charge sheet, and request
for presidential clearance if the respondent is a third level officer;

3) For the encoding of docket numbers, the LAS, lAS/DLOD/DLOS

encoders shall follow the code and format of docket numbers:

a) Motu Proprio Cases

(1) MPI2B - incidents where death, serious physical injury, or any
violation of human rights occurred in the conduct of police
operation relating to Double Barrel and/or Buy-Bust Operation.
Example: RIAS NCR MPI2B-2022-001;
(2) MPI1 - incidents where police personnel discharges a firearm.
Example: RIAS NCR MP11-2022-001;
(3) MPI2- incidents where death, serious physical injury, or any
violation of human rights occurred in the conduct of police
operation. Example RIAS NCR MPI2-2022-001;
(4) MPI3 - incidents where evidence was compromised, tampered
with, obliterated, or lost while in the custody of police
personnel. Example: RIAS NCR MPI3-2022-001;
(5) MPI4 - incidents where a suspect in the custody of the police
was seriously injured. Example: RIAS NCR MPI4-2022-001;
and
(6) MPI5 - incidents where the established rules of engagement
have been violated. Example: RIAS NCR MPI5-2022-001.
b) Docket number of PROs/NSUs
Unit abbreviation, order number of case, date of docketing
(Example: PR01 AC No. 01-010122)
c) Docket number of NHQ
NHQ abbreviation, order number of case, date of docketing
(Example: NHQ AC No. 01-010122)
4) For the Case Monitoring Module, LAD, lAS/DLOD/DLOS encoders
shall upload scanned copies of memorandum of transmittal of
administrative cases received from Prosecution Division,
lAS/DIDM/RIDMD, to include the Docket Number, the date when the
folder was received and the case status which shows “For Summary
Hearing.”

5) The LAD, lAS/DLOD/DLOS encoder shall enter the name of the

respondent, account number, unit, rank, age, gender, marital status,
education, length of service, and ethnicity;

6) The lAS/DLOD/DLOS encoder shall encode the name, unit, rank of

the Summary Hearing Officer and encode the date of the receipt of the
case folder. Once the encoder clicks the “submit” button on the
system, an email will be sent automatically to the PNP email of the
SHO. The encoder shall check if the aging of the case started to count

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 and if the SHO already opened the email and then, he can click the
“received” button. The encoder shall encode the date of service of
summons and date of pre-hearing conference and upload the said
documents into the system upon receipt of the case folder from the
SHO;
7) The LAD, lAS/DLOD/DLOS encoder shall encode the date of receipt
of ROI from the SHO. The LAD, IAS encoders shall also enter the date
of resolution of IG, IAS and his recommendation. The DLOD/DLOS
encoder shall encode the date of Decision of the Disciplinary
Authority, date of Proof of Service (POS) from Receipt of Decision,
date of Motion For Reconsideration (if any). Proof of Service of MR,
details of Appeal filed, the Certificate of Finality, and date and order of
implementation. The scanned copies of the transmittal of ROI from
SHO, decision/resolution of the DA, POS form, MR, and Certificate of
Finality shall also be uploaded by the DLOD/DLOS encoder;
8) For the Derogatory Dashboard, the Dl encoder shall input ail approved
request for derogatory information including the record number and
unit of PNP personnel for Dl Verification, purpose, time and date of
request, name and unit of requesting party, result of record check, and
status of request.
9) The DLOD encoder shall generate the list of PNP personnel who shall
undergo the FORME Police to be conducted by the DHRDD under the
Restorative Approach.
c. Restorative Approach
1) The encoder for the Restorative Approach shall encode the data on
Penalized Personnel; Exonerated Personnel; Personnel who
undergone FORME POLICE; and Number of Activities Conducted and
Trainings attended and completed by the PNP personnel concerned;
and
2) The encoder shall then encode the activity and its type; training;
number of participants; start and end of activity; date of completion;
description that includes general orders and declaration of graduates;
attachment (After Activity Report); Training Board Resolutions and
Status (Graduate, RTU/Deferred), Unit/Office OPR, and remarks.

8. ADMINISTRATIVE SANCTIONS:

The following shall be held administratively liable in accordance with NMC

No. 2016-002 and other applicable administrative issuances without prejudice to the
simultaneous filing of applicable criminal action;

a. Any PNP personnel who mishandle information or violate applicable

provision relative to the production, proper handling, and transmission of
classified documents or information, through malice or negligence;

Page 13 of 14
 b. Unit commanders who fail to act without justifiable cause on the
Intelligence Packet turned over by other Intelligence units, through malice
or negligence:

c. Any PNP personnel who intentionally manipulate, delete, fail or refuse to

enter an Information without valid reason;

d. Any PNP personnel who inaccurately record and fail to update the status
of the information as required; and

e. Any PNP personnel who shall make unauthorized encoding, deletions, and
changes in the system shall be appropriately administratively charged for
unauthorized gathering and release of data from the system.

9. REPEALING CLAUSE:

All existing PNP directives and other issuances that are contrary to or
inconsistent with the provisions of this MC are hereby rescinded or modified
accordingly.

10. EFFECTIVITY:

This PNP MC shall take effect after 15 days from filing a copy thereof at the
UP Law Center in consonance with Section 3, Chapter 2, Book VII of Executive
Order No. 292 otherwise known as the “Revised Administrative Code of 1987,” as
amended.

DIONARDO B CARLOS
Police General
Chief. PNP
CPNP Ltrs'21 S088437
Distribution:
IG. IAS
Cmdr, APCs S088437
D-Staff
P-Staff
D, NSUs
RD, PROS

Copy Furnished:
Command Group
SPA to the SILG

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