INTEGRATED PLANNING

COURSE ON
INCIDENT COMMAND
SYSTEM

ICS
CONCEPT NOTE
Office of Civil Defense
National Disaster Risk Reduction and Management Council
Camp General Emilio Aguinaldo
Quezon City
 OFFICE OF CIVIL DEFENSE

INTEGRATED PLANNING COURSE ON INCIDENT COMMAND SYSTEM

I. BACKGROUND

The Philippines, situated along the Pacific Ring of Fire and the Typhoon Belt, is
exposed to natural hazards such as typhoons, earthquakes, volcanic eruptions and
tsunamis. Furthermore, human-induced hazards such as crimes, terrorism and
bombing also threaten the lives of the Filipinos.

The disaster risk profile of the Philippines necessitates the establishment of an

efficient and effective response system that shall help manage the consequences of
disasters. Hence, as provided for in the Republic Act (RA) 10121, otherwise known
as the Philippine Disaster Risk Reduction and Management (DRRM) Law, the Office
of Civil Defense (OCD) has been mandated to establish the Incident Command
System (ICS) in the country.

ICS is an on-scene disaster response tool that is used to integrate the complex inter-
agency structures of different agencies to work for a common set of objectives during
operations. It has been institutionalized as a disaster response mechanism of the in
the Philippine DRRM System by virtue of the National Disaster Risk Reduction and
Management Council (NDRRMC) Memorandum Circular No. 4 s. 2012 issued on 28
March 2012.

Through years of constant training and practice on ICS, the operations of disaster
responders have significantly improved in terms of resource management, reporting
and documentation, promoting responders’ safety, and efficient utilization of
response assets. The success stories in the utilization of ICS have been evident in
the past operations for disasters such as Typhoon Ruby and Mt. Apo Fire Incident as
well as for planned events such as the Asia-Pacific Economic Cooperation hosting.

One of the major considerations in the application of ICS is the integrated planning
process. This enables the members of the Incident Management Team (IMT) to
discuss, brainstorm, plan and decide for the operational activities prior to response. It
allows effective collaboration among the different members of the Planning Section
from the Planning Section Chief and the Unit Leaders, namely, Resources Unit,
Situation Unit, Documentation Unit and Demobilization Unit.

In order to develop better appreciation and understanding of the integrated planning

process in ICS, the concept note for the conduct of five-day Integrated Planning
Course on ICS is hereby prepared.

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II. OBJECTIVE

The objective of the training is for the participants to develop comprehensive

knowledge and understanding of the Planning Section in the ICS Organization,
particularly the roles and responsibilities of the Planning Section Chief, Resources
Unit, Situation Unit, Documentation Unit and Demobilization Unit.

III. METHODOLOGIES

Methodologies for the conduct of the training will include interactive

lecture/discussions and group exercises.

IV. OUTPUT

The output of the training will be the increased competencies of the participants on
ICS, their knowledge on the Planning Section in the ICS Organization, and their
understanding the roles and responsibilities of the Planning Section Chief,
Resources Unit, Situation Unit, Documentation Unit and Demobilization Unit.

V. DATES

The training will be held on 4-8 July 2016

VI. VENUE

The venue of the training will be at the Tagaytay View Park Hotel, Tagaytay City.

VII. PARTICIPANTS

Participants to the training are the OCD personnel from the Central Office Divisions
and Regional Offices.

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VIII. SCHEDULE

DAY 0

TIME PARTICULARS METHODOLOGY OPR

1300H – 1700H Arrival
1700H onwards Instructors’ Meeting

DAY 1

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Arrival and Registration
0830H – 0930H Opening Program Plenary
0930H – 0945H AM Break
0945H – 1000H Course Overview Plenary
1000H – 1030H Module 1: Overview of the Lecture/ Discussion
Planning Section
 Unit 1: The
Planning Section as
Part of the ICS
Organization
1030H – 1200H  Unit 2: Unit Lecture/ Discussion
Activation Group Exercise
1200H – 1300H Lunch Break
1300H – 1400H  Unit 2: Unit Lecture/ Discussion
Activation (con’t) Group Exercise
1400H - 1500H  Unit 3: Team Lecture/ Discussion
Interaction Group Exercise
1500H - 1515H PM Break
1515H – 1630H Module 2: Forms, Lecture/ Discussion
Documents and Supplies
1630H – 1700H Daily Course Evaluation Plenary

DAY 2

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Day 1 Recap Plenary
0830H – 0930H Module 3: Planning Section Lecture/ Discussion
Chief

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 Unit 1: Information
Gathering
0930H – 0945H AM Break
0945H – 1200H  Unit 2: Strategies Lecture/ Discussion
Group Exercise
1200H – 1300H Lunch Break
1300H – 1500H  Unit 3: Meetings Lecture/ Discussion
and Briefings Group Exercise
1500H - 1515H PM Break
1515H – 1715H  Unit 4: Incident Lecture/ Discussion
Action Plan and Group Exercise
Contigency Plan
1715H – 1730H Daily Course Evaluation Plenary

DAY 3

TIME PARTICULARS METHODOLOGY OPR

0800H – 0830H Day 2 Recap Plenary
0830H – 0900H Module 4: Resource and Lecture/ Discussion
Demobilization Unit Leader
 Unit 1: RESL and
DMOB
Responsibilities
0900H – 0915H AM Break
0915H – 1100H  Unit 2: Resource Lecture/ Discussion
Status Systems Group Exercise
1100H – 1200H  Unit 3: Planning Lecture/ Discussion
Process
1200H – 1300H Lunch Break
1300H – 1500H  Unit 3: Planning Lecture/ Discussion
Process (Con’t) Group Exercise
1500H - 1515H PM Break
1515H – 1545H  Unit 4: Resource Lecture/ Discussion
Products and
Outputs
1545H – 1645H  Unit 5: Developing Lecture/ Discussion
and Implementing
the Demobilization
Plan

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1645H – 1700H Daily Course Evaluation Plenary

DAY 4

TIME PARTICULARS METHDOLOGY OPR

0800H – 0830H Day 3 Recap Plenary
0830H – 0900H Module 5: Situation Unit Lecture/ Discussion
Leader
 Unit 1: Information
Gathering and
Incident
Documentation
0900H – 0915H AM Break
0915H – 1115H  Unit 2: Maps Lecture/ Discussion
Group Exercise
1115H – 1200H  Unit 3: Technology
1200H – 1300H Lunch Break
1300H – 1430H  Unit 4: Status Lecture/ Discussion
Summary Reports
1430H – 1500H Module 6: Documentation Lecture/ Discussion
1500H - 1515H PM Break
1515H – 1630H Module 7: Transfer of Lecture/ Discussion
Command, Demobilization Group Exercise
and Closeout
1630H – 1700H Instructions for Module 8: Plenary
Final Exercise
1700H – 1715H Daily Course Evaluation Plenary

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DAY 5

TIME PARTICULARS METHDOLOGY OPR

0800H – 0830H Recap Plenary
0830H – 1100H Module 8: Final Exercise Group Exercise
1100H – 1130H Evaluation of Final Exercise Plenary
1130H – 1145H Final Course Evaluation and Plenary
Final Exam
1145H – 1230H Closing Program Plenary
1230H End of Training

VIII. ADMINISTRATIVE ARRANGEMENTS

FUNDING ARRANGEMENT

Expenses for accommodation on the evening of 3 – 7 July 2016 and meals during
the training proper will be shouldered by the OCD Central Office chargeable against
the DRRM funds of the ETD for FY 2016. Expenses for land travel and airfare will be
shouldered by the respective OCD Regional Offices. Claim for travel expenses and
incidentals is authorized chargeable against the DRRM funds of your respective
Division/Office for FY 2016 subject to accounting and auditing rules and regulations.

MATERIALS

All printed materials will be provided during the training proper.

ACCOMMODATION

The accommodation during the training proper will be arranged at Tagaytay View
Park Hotel, Tagaytay City.

COURSE ATTENDANCE

All participants are required to attend all sessions as stipulated in the training
program. No participant is allowed to take leave during the course. Should there be
an urgent need to leave the training due to unforeseen circumstances, it should be
directed to OCD ETD.

CERTIFICATION

The Certificate of Completion will be awarded when 100% of attendance is attained.

Otherwise, the participant will only receive Certificate of Participation.

ATTIRE
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Participants are requested to wear casual attire throughout the training.

CONTACT DETAILS

For coordination, please contact Mr. Joe-Mar S. Perez at telephone number (02)
912-4832 or email ocdndrrmctraining@gmail.com.

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