Client:

Project

Construction Plan

INTES HOLDING
International Engineering Solutions

Author: Nguyen Van Luy

Email: luy.nguyen@int-es.com
Web www.int-es.com

Document number: 7144003

Revision: 00
Date: 12/20/2020

00 12/20/2020 First Issue Nguyen Van Luy Doan Ngoc Son Hoang The Long
Rev. Date Description Author Checked by Approved by

© Copyright INTES

All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means without permission of the publisher
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Revision record:
 This page is a record of all revisions of this Document. Each time the Document is changed, all pages,
revised or not, are issued.
 For convenience, the nature of the revision is briefly noted under remarks. These remarks are not part
of the Document.
 The new or revised pages are part on the Document and shall be complied within their entirety.

Revision Date Pages Remarks

Contents
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1 PROJECT IDENTIFICATION 4
1.1 Brief description of the project 4
1.2 Project location 4
2 PROJECT ORGANIZATION (sample) 4
2.1 Communication channel 5
2.2 “Client name” Representative 5
2.3 Consultant and Engineer Representative 5
2.4 Contractors/Vendors 5
3 SCOPE OF WORK OF EACH PARTY 6
3.1 Works under IntES 6
3.2 Works under the “client name” 6
3.3 Objectives of the Project 6
4 RESPONSIBILITY OF INTES TEAM MEMBERS 7
4.1 Construction Manager 7
4.2 Discipline engineer/Supervisor 7
5 COMMUNICATION 8
5.1 General 8
5.2 Communication to “client name” 8
5.3 Communication to IntES 8
5.4 Communication to third parties 8
5.5 Coding of communications 8
6 MEETING AND REPORTING 9
6.1 Kick off meeting with Contractors 9
6.2 Weekly Site Meeting with Contractors/vendors (to add the attendee) 9
6.3 Progress report 10
7 CONTRACTUAL DATA 10
7.1 General 10
7.2 Codes and standard 10
8 PROCEDURES 11
8.1 Contractor Moving in 11
8.2 Acceptance and Handover 11
9 PAYMENT PROCEDURE 12
9.1 Procedure 12
9.2 Changes and Claims 12
10 TIME SCHEDULE 13
10.1 General 13
10.2 The approach 13

CONSTRUCTION PLAN OVERVIEW

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This Construction Plan describes in general the project execution after the procurement
process done, the scope of work for each party, the project procedures, the related plans
for executing the construction task as well as time schedule for the Project

1 PROJECT IDENTIFICATION

1.1 Brief description of the project

The plant will be built in the “site location” with the total area of the factory is approximately
“total area of site”

1.2 Project location

The project will be executed in “site location”

2 PROJECT ORGANIZATION (sample)

2.1

Communication channel

A clear line of communications shall be established at the very beginning of the project. All
communications regarding the project shall be through IntES’s site office and the CM will
designate to the “client name” or IntES personnel to deal with the matter.

The “client name” shall be kept advice of all issues dealing with the site at all times by the
CM, but all instructions delivered to the contractors shall be through IntES unless the parts
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of work are EPC with direct contracts with the “client name”, then no requirement or
involvement from IntES forms part of this agreement.

The only time when a contractor can directly approach the “client name” is on an OHSE
matter with IntES involvement.

The organization chart of IntES as follow:

2.2 “Client name” Representative

Compane Name: “client name”

Attn: “Name of person”

Address:

Tel:

Fax:

Email:

2.3 Consultant and Engineer Representative

Compane Name: IntES Company Ltd.,

Attn:

Address:

City:

Tel:

Email :

2.4 Contractors/Vendors

Company Name:

Attn:

Address:

City:

Tel:

Fax:

Email:

3 SCOPE OF WORK OF EACH PARTY

3.1 Works under IntES

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The services we proposed to benefit “client name” by construction management will cover
the following scope of works:

 Coordinate between “client name” and Contractors. On behalf of “client name” on site,
managing and controlling contractors to the benefit of “client name”.

 Establish the work acceptance procedure, material acceptance procedure, change

procedure, document transfer procedure as well as payment procedure.

 Review all shop drawings, method statement and materials to be used for site execution on
agreed time basis.

 Document control such as keeping records, construction dozier filing, as built documents for
the aim of project closing and completion approval.

 Manage the construction schedule and make necessary solutions to control contractors in
term of time and quality.

 Verify the quantity of done work for the payment purpose of contractors.

 Manage the changes in design and work during construction progress.

 Organize site with regards of security, firefighting, material, transportation.

3.2 Works under the “client name”

 Support IntES to gain the permits in term of document approval and other related aspects.

 Provision of project specification requirement.

 Approval Dwg, materials for construction

 Support IntES and Contractor to deal with local authority

 Cooperate with IntES to carry out OHSE

 Arrange all the payments on time.

 Receive as-built dossiers

3.3 Objectives of the Project

The target of the Construction Management is assuring the following:

 Safety

 Quality meet the specifications

 On time:

 Government required approvals

4 RESPONSIBILITY OF INTES TEAM MEMBERS

4.1 Construction Manager

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The Construction Manager (CM) is responsible for the total project in all its aspects,
including

 Taking full accountability for the work at site as per IntES scope of work

 Planning and control all the activities of Contractors/vendors to make sure they are in
accordance with the technical specifications, schedules as well as other related prescribed
rules and instructions

 Manage the information exchanged between Contractors/vendors.

 Handle the project organization and project procedures during construction.

 Handle the manpower for the project at site.

 Management of the project activities, like

-Encouraging team spirit

-Expediting the actions from the progress meetings

-Manpower

-Organisation and administration

 Progress reporting:

 Quality control

 Time control

 Maintaining and following up action lists

4.2 Discipline engineer/Supervisor

Discipline supervisor will assist the CM. The tasks of the supervisor cover, but are not
limited to

 Working on the assignment from CM at site

 Following OHSE procedures and making sure all the activities at site also strictly follow it

 Coordination and follow up the daily discipline activities

 Review and comment on shop drawings, method statement as well as materials used in
site.

 Pushing all the activities to make them on schedule.

 Assist CM in preparing progress reports

 Doing the supervising work at site in term of quality and quantity

5 COMMUNICATION

5.1 General
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E-mail will be used for information and for clue and evidence of activities, confirmation.

All out going emails must be sent out by PM/CM only. When it’s sent out by CM, a copy
shall be sent to the PM. All the information flow must go through IntES representative to
avoid any misunderstanding.

5.2 Communication to “client name”

Written official communication will be attached as a PDF document to email

Written communications must be mailed (by PM and CM only) to the “client name”’s Project
Manager

All verbal communication which is delivered to the CM / PM by “client name” shall be

verified in writing by the CM / PM to the “client name” prior to any action being commenced
unless it is a OHSE issue which shall be dealt with immediately. If no response is received
from the “client name” after 3 calendar days from sending written clarification, the works
communicated verbally shall be considered approved and the works shall commence. All
official correspondence shall be filed in the correct manner as described below

5.3 Communication to IntES

Paper documentation will be submitted to the address / fax number and are to be provided
with

Reference item 3.3

Before distribution, all incoming correspondence

1. Has to be provided with working instructions/a transmittal advice or inter-squad (by CM)

2. Numbered and distributed by the CM/Administration.

5.4 Communication to third parties

In general, all communications to third parties will be done by IntES as required. “client
name” and IntES will keep each other closely informed of all correspondence between all
parties.

All items related to costs or items influencing the costs shall be approved by the “client
name”’s PM in writing prior to instruction to commence being issued to the Vendors or
Contractors. Generally, the instruction to commence shall be issued by IntES.

5.5 Coding of communications

5.5.1 General

In general all correspondence will be limited to one main subject per fax or letter. All
correspondence shall be addressed to IntES site CM and all answers shall be submitted by
IntES CM

5.5.2 Secrecy
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All communication to third parties will be screened with respect to confidential information.

In the cases that it is necessary to share confidential information with third parties a secrecy
agreement shall be signed beforehand. Details of said agreement shall be agreed by the
“client name” and IntES prior to use.

6 Meeting And Reporting

6.1 Kick off meeting with Contractors

To exchange information regarding communications and rules of communication

To inform the Contractor about the procedures of moving in

To inform the Contractor about the procedures will be used in site, regulations in site

To inform the Contractor about Lessons learnt from previous project

To inform the procedure of payment and variation.

6.2 Weekly Site Meeting with Contractors/vendors (to add the attendee)

The meetings will be at the Site Office every Week. The meetings will consist of the
following:

 Coordination of construction in the respects of schedule, site occupation, review the

meeting minutes of the previous meeting to find out the pending issue, solved issues

 Status of the project per activity on the basis of the schedule

 Deviations, bottleneck and their solutions

 Costs control - separate with specific vendor/Contractor

 OHSE matters

 Action list which includes subject or action to be taken, action owner, due date of the action

The meetings shall be attended by “client name”’s Project Manager as available, IntES
Construction Manager on a weekly basis. Recording of all meetings will be conducted by
IntES and meeting minutes shall be distributed to all concerned parties within 2 working
days after the day of meeting.

It may be necessary, depending on the number of contractors on a site to split the weekly
site meetings over two days. If this is the case, then the contractors shall be notified of
which contractors shall be in the afternoon meeting of that day. Morning meetings will
commence at 09:30 to 12:00.

In some specific cases, a meeting will be held with prior notice from IntES to all related
parties.

6.3. Monthly meeting (to add the attendee)

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Line manager of site manager from contractors to regularly attend the monthly meeting to
update the status of project and to solve the issues/problems if any

6.4. Quarterly meeting (to add the attendee)

Line manager of site manager’s line manager from contractors to regularly attend the
quarterly meeting. Before the meeting, a jointed site audit will be implemented heading by
IntES project manager.

6.3 Progress report

All types of reports shall be submitted to “client name” (all will be in PDF format) as below:

 Weekly site meeting minutes

 Weekly report

 Monthly report

 Others (if any)

7 CONTRACTUAL DATA

7.1 General

The type of contracts for all construction / installation contractors is a lump sum price based
on drawings and site conditions. Invoicing will be done per progress at mile stones. Copies
of contracts should be provided to IntES.

Should there be a discrepancy in the progress milestones, IntES CM shall return it to the
contractor / vendor with his reasons for the rejection and the contractor / vendor shall
resubmit it in the correct format.

7.2 Codes and standard

All activities shall be in accordance with following standards, codes and specifications.

 Local codes and regulations

 Design Specifications

 Contracts signed between “client name” and contractors

 Clarification and Negotiation meeting report which is attached in the above contract

 Drawings designed by Designer

8 PROCEDURES

8.1 Contractor Moving in

The following has to be completed prior to the moving in of a Contractor

 Insurance bought for each worker; Copies shall be presented to IntES for verification
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 Card issued (Style to be agreed by “client name” and IntES)

 Approved construction plan (include schedule) which is aligned to the master schedule.

 OHSE plan

 All acceptance procedures and forms will be issued in the kick-off meeting.

8.2 Acceptance and Handover

8.2.1 Completion Certificate

After signing the Request for Inspection, a Completion Certificate with Punch list shall be
made for the handover system. IntES Construction Manager is responsible to ensure that
the Contractors resolve the punch list within an agreed period of time. This period of time
shall generally be 7 days unless a time frame has been requested by “client name” and
agreed.

When the “client name” and IntES accept the handover of systems as per contract from the
contractor, a Project Acceptance Report shall be prepared.

8.2.2 Closeout

The following documents shall be submitted prior to the issuance of a Closeout Certificate:

Punch list completed, approved and signed off by the “client name” and IntES. Minor
defects may still require completion, but issuance of the Closeout Certificate shall not be
withheld provided that the punch do not stop operation of the works as designated.

Warranties, guarantees of subcontractors and vendors in favour of the “client name” have
been supplied as part of the “As Built” documentation.

Red line drawings (“As Built”)

Contractor and Subcontractors have demobilized all construction equipment, materials,

temporary facilities, personnel, and the Site has been cleaned and reinstated

“As Built” documents stamped for submission. List of as-built documents must comply with
Degree No. 15 from Government.

Drawings in Electronic format are available for the “As Built” documentation

Statutory Declaration that all monies owing to contractors / vendors have been paid and the
“client name” is released from all responsibilities to pay further monies owing to any
contractors / vendors if any. This statutory declaration must be stamped and signed by an
approved government department as well as the contractor.

When the “client name” agrees with the Project Acceptance Report, a Closeout Certificate
will be issued by “client name”.

8.2.3 Government Acceptance

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The final step of inspection will be checked and accepted by the government before putting
into use. Contractors are compulsory to implement all required steps and prepare proper
documents as per contemporary construction requirements/law.

9 PAYMENT PROCEDURE

9.1 Procedure

All payment must be implemented following the contract terms. When the work completed
with all the acceptance of quality and quantity have been done, the payment will be
available with the steps below:

 Contractor submits up-to-date test reports, as-built dossiers, government approvals if

needed as well as all the related acceptances to “client name”

 Contractor submits to IntES the Work done Application (including summary of the work
done and detailed quantity sheet) for approval

 Contractors sends to “client name” (or other indicated lateral) the Payment Application
(including invoices and Work done Application with approval of IntES)

 “Client name” shall then arrange for the payments to be made to nominated accounts;

9.2 Changes and Claims

9.2.1 Claims by contractors

Contractors will only submit claim for change using IntES change form

On this change form, the rate, work description and eventually the estimated costs shall be
indicated. The work have the same properties with the signed contract shall be applied the
same price, other shall be approval for the new unit price.

No changes shall be executed without the approval of the “client name” PM in term of
quantity and cost. All works carried out by the contractor without written approval shall be at
the contractors own risk and no payment released. The payment of the change will be
claimed after the change approved and the corresponding work done on the next payment
period.

9.2.2 Change Order from “client name”.

Should the “client name” intend to have additional work carried out, then a Design Change
Notice issued, the contractors will submit a cost estimate to the “client name” for approval.
The approval shall be in a written form with the name of the “Additional Cost”.

IntES shall record all changes in the form of Change Summary. They shall be marked
approved or rejected then inform to “client name” / Contractor. The “client name” will have
to to close out all of variation at the end of each contract or construction period.

9.2.3 Contract Conditions for Changes and Claims

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Based on the general conditions in the tender document issued by “client name”, the above
principles shall be followed when considering a change request.

10 TIME SCHEDULE

10.1 General

 “Client name” and IntES provide framework schedule; Contractors make a detailed
schedule of their own based on IntES framework.

 CM to review the detailed schedule of each contractors and combine into one Master detail
Schedule.

10.2 The approach

 The contractor shall submit to IntES the weekly report with update progress of the previous
week and planning for next week (2-week schedule for review)

 For the sign as well as warning of schedule delay, IntES will send letter to contractors, hold
the meeting and find out the proper solution to the delay. If necessary, penalty shall be
applied according to contract for each day delayed of work, the condition for measurement
of delaying shall base on contract terms.