UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES

OFFICE OF THE REPRESENTATIVE IN MYANMAR

Internal/External Vacancy Notice

1. Job Details

Job Requisition ID : JR2448427

Job Title : Programme Associate
Position Number : N/A
Job Type : UNOPS Local Individual Contractor Agreement (LICA)
Time Type : Full time
Location : Myitkyina, Myanmar
Position Start Date : As soon as possible
Post Duration : Until 31 December 2025 (with possible extension)
No. of Positions : 1 post
Job Posting End Date : 4 November 2024

2. Terms of Reference

Organizational Setting and Work Relationships

The Programme Associate would normally receive guidance from more senior programme
staff in the operation/bureau/division. S/he may receive indirect guidance from other
sections and units relevant to the country/region programme(s). UNHCR Manual, Operations
Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the
Programme Associate. S/he is expected to stay abreast of the challenges posed by the
operational context, the UN and humanitarian reform and institutional developments.

The incumbent is expected to have contacts within the organization and outside the duty
station, as well as with partners and other stakeholders to collect information, monitor
programme activities and implement administrative requirements. The incumbent will have
to establish good working relationships with their peers at country level to facilitate the
collection of information and other programme management related activities.

The incumbent is expected to work in line with the multi-functional team (MFT) approach as
defined within the Program Manual, ensuring the participation of relevant stakeholders in all
phases of the Program Management Cycle.

All UNHCR staff members are accountable to perform their duties as reflected in their job
description. They do so within their delegated authorities, in line with the regulatory
framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules,
UNHCR Policies and Administrative Instructions as well as relevant accountability
frameworks. In addition, staff members are required to discharge their responsibilities in a
manner consistent with the core, functional, cross-functional and managerial competencies
and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties

Under the direct supervision of Assistant Programme Officer in Myitkyina, the incumbent of
the post will be responsible for the following duties:
 • Support the assessment and analysis of the needs of persons of concern in the
country/region in a participatory manner and using an Age, Gender and Diversity
(AGD) perspective as basis for planning.

• Assist in managing the development of a broad network of partners, good

coordination practices and the development of partner capacities related to
programme management if applicable.

• Assist in organizing and documenting the selection of partners in accordance with

the policy on selection and retention of partners, ensuring due diligence to meet the
requirements of projects.

• Provide support to the field with technical advice to ensure partnership agreements
are established in a timely manner, regularly monitored and reported on in
compliance with established guidelines and procedures included in the framework
for implementing with partners.

• Support the implementation and performance of partnership agreements through

field visits and appropriate physical monitoring if applicable, reviewing performance
and financial reports.

• Support the development and implementation of MFT monitoring plans for activities
implemented through partnerships and those under direct implementation in line
with Programme Manual and programming instructions.

• Contribute to the review and analysis of operations plans, mid-year and year-end
reports of the different UNHCR offices, ensuring quality assurance and compliance
with established policies, guidelines, procedures and standards. Generate and
maintain records of implementation rate (performance progress and expenditures)
on a regular basis.

• Follow up on any change in regards to alignment of results chain, verifying indicators,

budget, prioritization, apportioning needed to measure programme performance,
trends and target interventions, contributing to soundness of Operations Plan and
enhancement of data quality.

• Follow up with UNHCR offices the compliance with issuance of audit certificates for
partners in line with the Policy on Risk-Based Project Audits.

• Provide support to the field through technical advice and training on resource
allocation processes and other programmatic issues.

• Use UNHCR's corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS
Reader, MSRP) for core activities related to planning, budgeting, implementation and
reporting, generating data for evidence-based programmatic decisions and analysis.

• Support UNHCRs programming of community of practice and continuously

contributing to improvements of programming tools and processes.

• Support the identification and management of risks and seek to seize opportunities
impacting objectives in the area of responsibility. Ensure decision making in risk
based in the functional area of work. Raise risks, issues and concerns to a supervisor
or to relevant functional colleague(s).

• Perform other duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work
experience with Bachelor or equivalent or higher

Field(s) of Education
n/a

Certificates and/or Licenses

not specified

Relevant Job Experience

Essential
Demonstrated experience in programme management, Operation Management Cycle and
related processes. Knowledge of Results Based-Management. Computer skills (in MS office)
including advanced Excel skills (pivot tables, data management, etc.)

Desirable
Completion of UNHCR Learning Programmes or specific training relevant to function of the
position including Programme Management Level 1. E-tutoring of PM1, Framework for
Implementing with Partners Learning Programme. Experience in programme management
training and capacity building activities.

Functional Skills
*IT-Computer Literacy
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
DM-Database Management
PG-Programme Analysis
PG-Development and monitoring of programme assessments and surveys
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For General Service jobs: Knowledge of English and/or UN working language of the duty
station if not English.

Desired Candidate Profile

• Experience in cash-based interventions (CBI) for program delivery is considered an
asset.
• Attention to detail and strong analytical and statistical skills with proven exposure to
controls and/or finance are preferred.
• Fluency in local languages is an advantage.
• Experience using results-based management tools for planning and monitoring (e.g.,
ERP, COMPASS, Activity Info, KOBO) is highly desirable.
• Demonstrated excellent writing, presentation, and oral communication skills in
English, including interpretation skills, are preferred.

Other information
Please declare if you have any immediate relative currently working with any UN agencies.

UNHCR is an equal opportunity employer and regrets its inability to reply individually or
attend to telephone queries on the advertised posts.

Recruitment as a UNHCR staff member and engagement under a UNHCR affiliate scheme or
as an intern is subject to proof of vaccination against Covid-19.
The vacancy notices are on UNHCR e-recruitment platform i.e. WORKDAY, therefore, any
interested candidates must submit an application online as per below instruction. Please
note that we are no longer accepting any offline applications and we kindly encourage you to
apply online and detail instructions are provided below.

A written test may be conducted during the selection process. Only shortlisted candidates
will be individually contacted through email to sit a written test (if required) or/and an oral
interview.

DIRECTIONS:

For all internal candidates

Please apply through WORKDAY > Job Search (or) as per below link
https://wd3.myworkday.com/unhcr/d/task/1422$258.htmld
- Sign In to access your account.
- Search with Job Requisition ID
- Review the job description and select the Apply button to begin your application.

For external candidates

Please apply through WORKDAY platform https://unhcr.wd3.myworkdayjobs.com/External

- Register new account to access.
- Search with Job Requisition ID
- Review the job description and select the Apply button to begin your application.
-

Qualified female candidates are encouraged to apply.

UNHCR Representation in Myanmar, Yangon, 21 October 2024