2023 Performance Objective Setting

A step-by-step guide

February 2023
Table of Content

1 Section One – Agree Performance Objectives with Line Manager

2 Section Two – Xceed365 platform (Employee View)

3 Section Three – Xceed365 Platform (Line Manager View)

4 Section Four – Performance Objective Update

5 Frequently Asked Questions

Section One – Agree Performance Objectives with Line Manager
Section One – Agree Performance Objectives with Line Manager
Employees are required to have a one –on –one discussion with their line managers based on identified
targets for the year. Identified KPIs must meet the SMART criteria

Specific
Must be clearly defined

S
Measurable
Must have a distinct unit of measure to
determine extent of achievement

M Achievable
Must be attainable in line with the
agreed performance targets
Key Performance Index
Relevant
Must align with, support and/or advance
the Company’s vision, mission, values,
A principles and objectives

Time Bound
Must be given a target date for
T R completion or attainment
Section Two – Xceed365 Platform (Employee View)
 Section Two – Xceed365 Platform (Employee View)
Immediately the KPIs have been agreed between employee and line manager, employees are required to log
onto Xceed365 platform via https://portal.xceed365.com/signin to submit agreed KPIs.

Once you click on the link, you will be required to sign into the Employee Self-Service platform with your IE username
and Password

Use your Ikeja Electric email

i.e
KFranklin@ikejaelectric.com

All staff are required to

sign-in to activate the Use your IE email
self-service platform password
 Section Two – Xceed365 Platform (Employee View)
To view your performance profile and to commence the performance objective setting process, please follow the steps
below

2 Click on “Select Plan” dropdown

Click “Performance Objective Setting (Jan –

Click on “Performance” drop down and
3 Dec 2023)” to display your performance profile
then click on “My Objectives”
Section Two – Xceed365 Platform (Employee View) Contd.
Following from the previous steps, the image below would be visible. Please click on “Add” to begin to insert the
agreed KPIs for the year.

Following from the previous steps, the image below would be visible. Please click on “Add” to begin to insert the
agreed KPIs for the year.

Click “Add” to insert KPI

Section Two – Xceed365 Platform (Employee View) Contd.
Once you click on the “Add” button, the below parameters will display for you to insert the required information.
Select the Perspective/parameter
relevant to the KPI i.e. Financial,
Business & Customer Growth,
Operational Processes, People
Development, Corporate Governance &
QHSE. Please note that you must
select all parameters for your
Performance Objective.

Insert the KPI

Insert how the KPI would be measured

Weight attached to the KPI i.e. 2%,

10%, 15%, 20%, etc..

Target attached to KPI e.g.

89%, 5,000 kWh, etc..
Section Two – Xceed365 Platform (Employee View) Contd.

Target type i.e.

Percentage, Number, etc..

KPI Start Date.

When are you expected to

close out on the KPI?

Click on “Submit” after all

fields have been captured
to successfully conclude
on the KPI

Employees are required to repeat this process severally to capture ALL KPIs agreed between Employee and Line Manager
for the period under review. The KPIs can however not exceed 100% in total weight.

Please note that “Save as Draft” option is not required as the KPIs are automatically saved after clicking the “Submit” button
Section Two – Xceed365 Platform (Employee View) Contd.

Once you have successfully

inserted all KPIs for the period
under review, click the “submit”
button to forward your performance
objective to your line manager for
confirmation.

Please note that once this has been

sent, no further changes can be
made to the KPIs except your line
manager requests for modification

Click here to delete KPI

Click here to view all details on KPI

Click here to edit KPI

Section Three – Xceed365 Platform (Line Manager View)
Section Three – Xceed365 Platform (Line Manager View)
After you receive a notification informing you that your line report has submitted his/her performance objective,
kindly log on to Xceed365 Platform to view your Line report’s Performance Objective

2 Click on “Edit” to
view Performance
Objective before
approval.

Kindly note that

you MUST view all
Performance
1 Objectives sent to
3 you

Click on “My Queue” to view Performance

Objectives sent for your approval
Section Three – Xceed365 Platform (Line Manager View)
After clicking on “Edit” in the previous step, the page below would be displayed to view your line report
performance objectives in detail. Once you are satisfied, kindly click on “Back” to approve or decline

Click on “Back” to approve or decline

performance objective on the previous page
Section Three – Xceed365 Platform (Line Manager View)
Once you have reviewed your line report’s performance objective. You can either approve or decline.

Click “Approve” to signify your

approval of your line report’s
performance objective.
5
Click “Decline” if you are not
satisfied with the performance
objectives

Click on the check box to select the

employee’s performance objective
Section Three – Xceed365 Platform (Line Manager View)
If the Performance Objective submitted by your line report is below standard, click “Decline” as stated in the
previous step and then include in the comment box, your reason for declining. This would trigger a mail to the
employee to re-submit the performance objective.

2
Section Four – Performance Objective Update
 Section Four – Performance Objective Update
After Performance Objective has been confirmed for the year. The confirmed Performance Objective can however
been updated based on a change in Job role or a change in the scope of the job responsibilities.
1

2b

2a

Click on “Major Recall” Click on

to change ALL KPIs. “Minor
This would delete the Recall” to
previously set KPIs change a
Click on “Recall” to update few KPIs
your performance objective
Insert reason for
changing or updating
KPIs

Click on “Submit” to forward your request

to HR. Your request can either be declined
or approved based on your reason for
updating.
3
Frequently Asked Questions
Section Five – Frequently Asked Questions 1/2
Q. Where will I get my KPIs from?
Ans. Your KPIs will be received from your Line Manager. Kindly liaise with your line manager to discuss your yearly targets before you
can proceed to the platform to submit it.

Q. How can I save my KPIs before submitting to my line manager?

Ans. KPIs are automatically saved on the Fusion X Platform.

Q. Help! I cannot submit my KPI

Ans. Please check that all the required fields are filled with information relevant to the KPI before attempting to submit.

Q. Help! I submitted my Performance Objective to my Line Manager with an error. How can I change it?
Ans. Please liaise with your line manager to “Decline” your performance objective on the Fusion X platform. Your Performance
Objective will be sent back to you to correct and re-submit.

Q. At what point can I update my KPI due to a change in job role?

Ans. Within two weeks of assuming the new role. However, Updating your Performance Objective must be approved by HR. Please
see process on Performance Objective update.
Section Five – Frequently Asked Questions 2/2
Q. At what point can I update my KPI due to a change in my job responsibilities?
Ans. You can update our Performance Objective immediately the scope of work has changed. However, Updating your Performance
Objective must be approved by HR. Please see process on Performance Objective update.

Q. I resumed during the middle of the year. How can I set my Performance Objective?
Ans. All new hires are required to set Performance Objective within two weeks of resumption. Please follow the steps in this guide to
set your performance objective for the period under review

Q. I resumed at the end of the year, am I required to set my Performance Objective?

Ans. YES. All new hires are required to set Performance Objective within two weeks of resumption irrespective of the month they
resumed. Please follow the steps in this guide to set your performance objective for the period under review