1. Accounting….

Configurations / Custimization / Set up / Settings

First 1 Month
From 2nd Month

Job

Accounting
Debit Credit
Balance Sheet
 1/30/2024 Overview Session#

Business Process

SAP FICO Consultant

Accounts/Finance

1/31/2024 Overview Session#

1. Configuration

Blue Print
Configuration
UAT

2/1/2024 Overview Session#

Basic Accounting:
Purchases 1000
Sales 1200

Accounting rules:
1. Personal Accounts
2. Real Accounts
3. Nominal Account

2/2/2024 Overview Session#

Accounts

BS
PNL
GL Accounts
Customer Accounts
Vendor Accounts
Fixed Asset Accounts

GL
AP
AR
AA

2/3/2024 Overview Session#

AR Customers

Customer Accounts
Vendor Accounts
Vendor
Purchase
P2P

2/5/2024 Overview Session#

Assets Country Specific…
Fixed Assets
Depreciation
Net Book Value
Asset - Accumulated Depreciation = NBV

Percentage
Life

2/6/2024 Overview Session#

Cash Cash Journal
Bank House Bank

Main & Sub Accou

 Bank Recons

Outgoing Payments
Incoming Payments

Taxes
Direct
Indirect

Integrations
FI-MM
FI-SD
PP, HCM, PS, PM

2/7/2024 Overview Session#

Activities of a FICO Consultant…

Projects:
Implementation
Roll Out
Support
Migration
Upgradation

Enterprise Structure, COA, FYV, PPV, Tolerances, GL, Number Ranges

Customer, Vendor

Configuration
Business Process Understanding
Requirement Gathering sessions
Workshops
AS-IS
Business Processes….
GL/AP/AR/Cash/Bank/Assets/taxes/Reports
Current Process flow
SAP Standard Business Process
SAP Best Practices
Standard SAP / Customized SAP
Current Issues faced in the existing system
Client expected business process
RICEFW List ( 50 )
In Scope
Out of Scope
Business Blue Print ( BBP) or Solution Design Document (SDD)
Version Management
Initial Draft / Version 0 / Version 1 / Version 2…..
BBP/SDD Approval Signoff
Configuration…

2/10/2024 Overview Session#

Business Blue Print or Solution Design Document ( BBP / SDD )
Key Data Structuctures (KDS )
Business Process Master List ( BPML )
Scope ( In & Out )
1. Baseline Configuration
2. Business Process Configuration
Configuration Document
TR Movement
System Landscape
Development | Quality | Production
100 & 120
Unit Testing ( UT )
Unit Scripts / Test Cases
Master Data
Transaction Data
Reports

TR Movement From Dev 100 to Dev 120

Client Copy SCC1
Customization Request
Workbench Request

User Acceptance Testing ( UAT )

Quality System
Authorization
Roles & Authorization
User List

System Integration Testing

Regression Testing
Negative Testing

Training Sessions
TR's movement to Production System
TR's in sequence

Cutover Activities
Legacy Data upload
Open Client Activities
Data Templates
Trial Balance

Download TB from SAP

TB Reconciliation

TB Signoff

Go-Live
Hyper Care Support
Production Support

2/13/2024 Overview Session#

Jobs and Opportunies for FICO

1. Accounting
2. Understanding of FICO
3. Practice more on Business Scenarios
4. Understand All concepts & Scenarios in SAP FICO at high level
5. Refer Job Descriptions of SAP FICO
6. Important topics for FICO Interview
7. Do not ask for Interview Questions with answers
8. Give time for your practice & understanding
9. Attend Interview only when you are confidant and ready
10. Try to relate everything to a real time scenario in a Project

2/14/2024 Overview Session#

Fresher
Experienced

Consulting….

30 Days
45 Days
60 Days

2/17/2024 Regular Session# 0

Accounting Basics

DEBIT DR + ( +ve )
CREDIT CR - ( -ve )

Nature of Accounts
PNL Accounts
BS Accounts

Golden Rules of Accounting:

1. Personal
2. Real
3. Nominal

Accounting Cycle
1. Business Transaction
2. Journal Entry
3. Ledger Account
4. Trial Balance
5. Profit & Loss Statement
6. Balance Sheet
Assets
25
Cash
Bank
Inventory
Accounts Receivable

Basic Accounting Entries:

Capital Cash Dr.. Capital C
Rent Rent Dr.. Cash Cr..

Business Transactions for a new company in the first month

Capital
Advance Rent
Rent
Purchase
Sale
Salaries
Electricity
Furniture
Computer & Printer

2/19/2024 Regular Session# 0

Note: All are cash Transactions
Transaction
Capital
Advance Rent
Rent
Purchase
Sale
Salaries
Electricity
Furniture
Computer & Printer

Cash DR 93000
Cash CR 48000
Cl Bal 45000

2/20/2024 Regular Session# 0

Business
Profits
Sales Product/Service
Purchase
Produce
Finance & Accounts
 2/21/2024 Regular Session# 0
Configuration:
1. Baseline Configuration
2. Business Process Configurati

1. Baseline Configuration
Company
Company Code
Chart of Accounts
Fiscal Year Variant
Posting Period Variant
Field Status Variant
Document Splitting
Tolerance Groups
Tax Procedure
Controlling Area
CO-FI Integrations
Consistancy Check

2/22/2024 Regular Session# 0

Business Process Configurations
GL
AP
AR
Cash
Bank
Tax
Integrations
Assets
 2/23/2024 Regular Session# 0
SAP Best Practices
SAP Standard Business Process
Most commonly used Business cases/scenarios

SAP Consultant
SPRO - IMG
Configurations / Settings
SAP Easy Access
Master Data | Transaction Data | Reports

Account Types
GL General Ledger
Vendor Accounts Payable
Customer Accounts Receivab
Fixed Asset Asset Accounting

Business Transaction -> Journal Entry -> Ledger Accounts -> TB -> PNL -> BS

Projects:
Implementation
Roll Out
Support
Migration

We have 100 Vendors

We need to pay 10 to each vendor
Total Liability
1000

Business Processes
GL ?
AP ? Vendor
AR ? Customer
AA ? Fixed Asset

2/26/2024 Regular Session# 0

Accounts Payable
Purchases
Capex Opex
1. Stock / Inventory / Material
2. Consumables/Services / PNL Expenes
3. Fixed Assets

We will have two types of Purchases in any Organization…

1. Direct Purchases
Non PO Purchases
FI - Accounts Payable

3 Way Matching
2 Way Matching

Business Process in Accounts Payable:

Master Data
Transaction Data
Reports

Accounting Entries:
To Be Discussed…

Baseline
Vendor Master
Vendor Postings

Business Process/Scenarios
Invoice
Cash Journal
House Bank
APP

2/28/2024 Regular Session# 0

Accounts Receivable
Sales

We will have two types of Sales in any Organization…

1. Direct Sales
Non SO Sales
FI - Accounts Receivable

Business Process in Accounts Receivable:

Master Data
Transaction Data
Reports

Accounting Entries:
To Be Discussed…

Baseline
Customer Master
Customer Postings

Business Process/Scenarios
Invoice
Cash Journal
House Bank

Cash
Payments
Receipts
Daily Cash Reconciliations

Cash Journal
Petty Cash

Bank
Current Accounts

House Bank
Bank Statements

Bank Main Account

Bank Sub Account

3/1/2024 Regular Session# 0

Fixed Assets
Country Specific
Localization/Legal

Depreciation
SLM
WDV
UL

Depreciation is always calculated annually and posted monthly

Taxes
Direct Indirect

3/4/2024 Regular Session# 1

Company

10 Companies

Reporting Requirements
Local Reporting
Group Reporting

Accounting Prinicples
Indian Accounting Standards
IFRS
USGAAP
Company Name:
Legal Registered Name: / Legal Entity Name
Coutry of Operation
Local Currency of India
Finacial Year of India
Accounting Principle of India

Reporting Requirements of Samsung

1. Local Reporting
Country Specific
Samsung India
Samsung USA
Samsung Singapore
Samsung China

3/5/2024 Regular Session# 1

Baseline Configuration

Company Code -> GL Document Posting

1. No Profit Center = No Accounting Document

2. Posting must take place in current month only.
3. We must use TWO currencies ( Local & Group )
4. We must use TWO Ledgers ( Leading & Non Leading )
5. We must know Document Splitting Functionality
6. We must know Exchange Rate concpets ( Direct & Indirect Quorations )
7. Profit Center & Cost Center functionality
8. Basic Accounting Entries
9. Basic Accounting Reports & Financial Statements ( TB, PNL, BS )

Accounting Entry
Capital Introduced in the Business by Cash of 10000

Cash A/C Dr…

Capital A/C Cr…

Rent Paid by Cash for 2000

Rent A/C Dr…

Cash A/C Cr…

Income Received in Cash for 1500

Cash A/C Dr…

Interest Received A/C Cr..

3/7/2024 Regular Session# 1

Baseline Configuration Steps
1. Define Company
Define Company Code
 Assign Company Code to Company

2. Define Chart of Accounts

Assign Chart of Accounts to Company Code
Define GL Account Groups
Define Retained Earnings Account

3. Define Fiscal Year Variant

Assign Fiscal Year Variant to Company Code

4. Define Posting Period Variant

Assign Posting Period Variant to Company Code
Define Open & Close Periods

5. Define Field Status Variant

Assign Field Status Variant to Company Code

6. Define GL Tolerance Group

Define Customer Vendor Tolerance Group
Define User Tolerance Group

7. Define Tax Procedure

Assign Tax Procedure to Country

8. Define Controlling Area

Assign Company Code to Controlling Area
Activate Controlling Area Components
9. Define Document Splitting Configurations

10. Define Leading & Non Leading Ledgers

11. Activate Profit Center Accounting

12. Define CO -> FI Integration

13. Perform Company code Consitency Check

14. Define Document Types | Number Ranges | Exchange Rate | Open Posti

15. Create GL Accounts | Profit Center | Cost Center

16. Post GL Account Document

17. Display GL Account Reports | TB | PNL | BS

3/9/2024 Regular Session# 1

SAP Fico Consultant = Functional Consltant
System Landscape:
1. Development Client: 100 ( Functi
2. Quality Client: 200 ( Functi
3. Production Client: 100 ( Functi
SAP EASY ACCESS
SAP End User Menu
Master Data
Transaction Data
Reports

3/11/2024 Regular Session# 1

General Discussions

3/12/2024 Regular Session# 1

Baseline Configurations
Company Company Code Assignment

3/14/2024 Regular Session# 1

Chart of Accounts

3/15/2024 Regular Session# 1

Fiscal Year Variant
Posting Period Variant
Field Status Variant
Tolerance Groups
Controlling Area
Tax Procedure

3/16/2024 Regular Session# 1

Report Requirement:
Oppo India Oppo USA

Local Reporting Country Specific (

Group Reporting Corporate Specific

In SAP, all the entries are stored in Ledger..

There are two types of Ledgers in SAP
1. Leading Ledger
Group Reporting
Local Reporting

Same Chart of Accounts in used by all company Codes.

Same Fiscal Year to be used by all company codes
Same Controlling area to be used by all company codes
As per Leading Ledger, we are following Group Reporing for Consolidation…
For Consolidation we are using IFRS Accounting Standards
For IFRS reporting we are using Jan - Dec Fiscal Year
Consolidation is prepared in USD currency.

As per Non Leading Ledger, we are following Local reporting for Country spe
For Every country, the country specific accounting standards are followed
For Each accounting standards, there is a dedicated fiscal year
Local reports are prepared in country's official currency

OPPO Reporting Requirements

Legal entity Country Local Rep
OPPO INDIA IN Non Lead
OPPO USA US Non Lead
OPPO China CN Non Lead

Legal entity PNL Result

Local Group
OPPO INDIA (500.00) (10.00)
OPPO USA (600.00) (600.00)
OPPO China 200.00 20.00
Over All - (590.00)

Oppo India Transactions for March 2024

Sales 1000
Purchases 800
PNL Result 200 Profit for March 2024.
Oppo India Local Report as per Indian Accounting Standards
Apr - March
PNL for March 2024… ( Period 12 of Fiscal Year 2023 )
Profit = 200 INR & 20 USD

Oppo India Group Report as per IFRS Accounting Standards

Jan - Dec
PNL for March 2024… ( Period 3 of Fiscal Year 2024 )
Profit = 200 INR & 20 USD

3/25/2024 Regular Session# 1

No Profit Center = No Accounting Document in SAP
New GL
Document Splitting
1. Profit Center Mandatory
2. Segment Optional
3. Business Area Rarely Used

Account Amount PRCTR

Cash Dr 100 -
Capital Cr -100 -
Account Amount PRCTR
Cash Dr 100 PC1
Other Assets Dr 50 PC2
Capital Cr -150 -

Account Amount PRCTR

Cash Dr 100 PC1
Other Assets Dr 50 PC2
Capital Cr -100 PC1
Capital Cr -50 PC2

3/28/2024 Regular Session# 2

Activate Profit Center Accounting
Set Controlling Area
Co. Code Consistency Check

3/29/2024 Regular Session# 2

GL Master Data FS00
Profit Center Master Data KE51

4/17/2024 Regular Session# 2

1. Baseline Configurations
2. Business Process Configurations
Business Meetings / Workshops / Requirement Gathering Sessions

Offshore Working in India….. Working fo

OnSite Working in India….. Working fo

Refer from Row# 606

4/18/2024 Regular Session# 2

FIORI LINK
https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=

4/21/2024 Regular Session# 2

ABC Group of Companies

1. India 2. USA 3. Singap

ABC India Ltd ABC USA LtdABC SG Lt
INR USD
3000 INR 3000 USD

March Financials March Financials

PNL = 3000 Profit PNL = 3000 Profit
BS = 5000 BS = 5000

Transaction INDIA
INR - LC - IASUSD - GC -
Purchases 1,000.00 12.50
Sales (1,300.00) (16.25)
Expenses 200.00 2.50
Incomes (400.00) (5.00)
Profit/Loss (500.00) (6.25)

India Profit 500 INR

USA Profit 300 USD
Overall Profit 306.25 USD

US COKE INDIA COKE

US10 US20 IN10

4/22/2024 Regular Session# 2

Reporting Cycle / Reporting Period / Financial Year / Fiscal Year

Country/Co. Code 1. Local Reporting

IN /IN01 Apr - Mar ( IAS ) INR
US / US01 Jan - Dec ( USGAAP )
UK / UK01 Jan - Dec ( UK AS ) EU
CA / CA01 Jan - Dec ( CA AS ) CA

Example: salaries paid by Bank 5000 on 31st March 2024

1. In IN01 Co. Code

31. March. 2024
Salaries Dr.. 5000
Bank Cr.. -5000
0

PNL for March 2024

Apr - Mar

March = Period no 12

Period 12 of Fiscal Year 2023

2023

End 2 End Implementations 1st Co. Code

Roll Out 2nd Co. Code

Finance & Accounts

Sales Corporate Policy
Purchases
Production

4/23/2024 Regular Session# 2

Pepsi Limited
India 2010 Oracle
USA 2013 Oracle
Singapore 2015 JD Edwards
UK 2017 Oracle
Legacy System Oracle
New System SAP
SAP FICO
GL
AP
AR
AA
TAX
CASH
BANK

4/24/2024 Regular Session# 2

1. Tata Group Tata Capital Limited

2. Dell Group Dell Computers India

Products: 1. Computers 2. Laptops 3. A

3. Toyota Group Toyota Cars India Ltd

Products: 1. Cars 2. Spare Parts 3. Servic

4. Sony Sony India Pvt Ltd

Products: Music Syste Televisio

Legal Entity 1000 / SOIN / IN10

2000/SOUS / US10
3000 / SOUK / UK10
Profit Centers 100001 / SOIN01 / IN1001
200001 / SOUS01 / US1001

4/26/2024 Regular Session# 2

Acer Computers Limited

4/27/2024 Regular Session# 2

1. Business Blueprint / Solution Design Document
2. Key Data Structures

System Landscape
A4HK900570 ( Release) A4HK900570 ( Imp
AC10 AC10
1. Development 2. Quality
Golden Client
Configuration Client

A4HK900570 - ACER FICO BASELINE CONFIGURATIONS: AJAY

TR - Transport Request Number
1. Customization Request FICO
2. Workbench Request

4/29/2024 Regular Session# 3

System Landscape
1. Development
Client = 100 This is used by Functional Cons
Client = 110 This is used by Technical Consu
Client = 200 This is used by both Functional

2. Quality
Client = 100 This is used by Consultants & E
Client = 200 This is used during the Implem

3. Production
Client = 100 This is used by End users/Clien
As a Consultant if we have to m
Changes in the Production syst

Types of Testing
Unit Testing In Dev 200
Integration Testing In Dev 200
Regression Testing In Dev 200
User Acceptance Testing In QAS 100
Integration Testing In QAS 100
Regression Testing In QAS 100

Types of Documentation
BBP / SDD Business Blue Print / Solution D
BPML Business Process Master List
KDS Key Data Structures
Configuration Document
Test Scripts/Cases
Unit Testing Document
Integration Testing Document
Regression Testing Document
User Acceptance Testing Document
UAT Attendance Document
Scope Document
GAP Document
WRICEF List
Functional Specifications
Business Requirement Documents
User Manuals
Approval Matrix
Escalation Matrix
Roles Matrix

TR Movement
TR Movement is related to Configuration Changes & Program related chang

Any Configuration or Program changes are strictly allowed in Dev-100 only..

Dev 100 = Modifiable Client EH7K9004

Dev 200 = Non Modifiable Client EH7K9004
QAS 100 = Non Modifiable Client EH7K9004
QAS 200 = Non Modifiable Client EH7K9004
PRD 100 = Non Modifiable Client EH7K9004

4/30/2024 Regular Session# 3

Configuration Process in Implementation & Roll out & Support
Documenatation for Configuration
Process flow from Dev to PRD for any Config
Implementation Roll Out
1. Baseline 1. Baseline
2. Business Process 2. Business Proces

Data Flow in SAP FICO

1. Business Requirement Client
2. Configuration Consultant
3. Master Data Users
4. Transaction Data Users
5. Reports Users
6. Support Consultant

Documenatation for Configuration

Business Requirement
Configuration Document
Unit Testing Doc
UAT Doc
User Manual
Role & Authorizations
UAT Signoff Email
Project Manager & Client Email Approval for TR Movement
Attach all above Docs and send an email to BASIS to move the changes to PR

Process flow from Dev to PRD for any Config

Dev -100 Configuration
Dev - 200 Copy the Configuration
Dev - 200 Unit Testing
Dev - 100 Release the TR
QAS - 100 Import TR
QAS - 100 User Acceptance Test
Prepare Config Doc
Prepare UT Doc
Prepare UAT Doc
Prepare User Manual
Conduct User Training
UAT Signoff
Project Manager Approval
Send Email to Basis
PRD - 100 TR Imported to PRD
PRD - 100 Use the Functionality

5/1/2024 Regular Session# 3

Configuration Steps From COA
Chart of Accounts:
1. Operating COA Mandatory
2. Country / Alternative COA Optional
3. Group COA Optional

Fiscal Year Variant

Posting Period Variant

5/2/2024 Regular Session# 3

5. Define Field Status Variant
S D R
Suppress Display Required

5/3/2024 Regular Session# 3

PNL FORMAT BS FORMAT

5/4/2024 Regular Session# 3

Document Splitting

TB PNL BS

1. Profit Center Mandatory

2. Segment Optional
3. Business Area Rare

Classify G/L Accounts for Document Splitting

Classify Document Types for Document Splitting
Define Document Splitting Characteristics for General Ledger Accounting
Define Zero-Balance Clearing Account
Activate Document Splitting

Accounting Entry
Account Dr/Cr Amount
Expense DEBIT 100
Cash CREDIT -100
0 0

No Profit Center = No Accounting Entry in SAP

Types of Splitting
1. Active Splitting
2. Passive Splitting
3. Zero Balance Splitting 000

5/6/2024 Regular Session# 3

A. Leading Ledger Mandatory and Us
B. Non Leading Ledger Optional and Base

Accounting Principle
1. Indian Accounting Standards
2. IFRS

Local Reporting
Option 1 Leading
Option 2 Non Leading
India IAS
Apr - Mar

USA US GAAP
Jan - Dec
UK UK AS
Jan - Dec

SG SG AS
July - June

Acer India Leading

1. Fiscal Year Variant K4
2. Posting Period Variant AC10
3. Currencies LC/GC
4. Accounting Principle To be Ass

Currencies:
1. Company code CCY / Local CCY / 10
2. Group CCCY / Local CCY 2 / 30

There are 3 Currencies in every company code

1. Document CCY / 00 * Variable
2. Local CCY /10 INR Fixed
3. Group CCY / 30 USD Fixed

5/7/2024 Regular Session# 3

Baseline Configuration Consistency Check

5/9/2024 Regular Session# 3

Accounting Entry: FB01/F-02/FB50
Cash Dr… 200000 S
Capital Cr… -200000 S
0

Accounting
Type DEBIT CREDIT
All Dr.. Cr…

In SAP
Type DEBIT CREDIT
G/L =S 40 50
Customer =D 01 ( 01 to 09
11) ( 11 to 19 )
Vendor =K 21 ( 21 to 29
31) ( 31 to 39 )
Fixed Asset =A 70 75

Master Data:
1. GL Master Data
2. Profit Center Master Data
3. Cost Center Master Data
4. Posting Period to be opened
5. Exchange Rate is updated
6. Document Number ranges are maintained

5/11/2024 Regular Session# 3

GL Master Data
We will not create GL Master Manually in any project
We create GL based on the below tools
1. LSMW ECC & S4HANA
2. LTMC Only in S4HANA u
3. Migrate your Data Only in S4HANA fr
4. BDC ECC & S4HANA

5/12/2024 Regular Session# 4

GL Creation using Migrate your Data ( Applicable from S4HANA 2020 onwar
Fiori Link
https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=

5/13/2024 Regular Session# 4

GL Master Data
Profit Center Computers Laptops
6 Digits AC1001 AC1002
4+2
First 4 Digits = Company Code
Last 2 Digits = Product Sequence
KE51
KCH2

Cost Center
Departments
Finance Dept Admin Dept HR Dept
AC10011001 AC10012001
AC10021001 AC10022001

10 Digits
4+2+4
First 4 Digits = Company Code AC10
Next 2 Digits = Product Sequence 01
Last 4 Digits = Cost Center sequence 1001
KS01
OKEON

5/14/2024 Regular Session# 4

Accounting Entry:
Cash Dr.. BS AC1001
Capital Cr… BS AC1001

GL Master OK
Profit Center Master OK AC1001
Cost Center Master OK AC10011001

Profit Center is required for all the Debit and Credit Items in a Document.. (
Cost Center is required only fo Expense Line Items…

5/15/2024 Regular Session# 4

Cutover Activities
Legacy Data Migration Project Go-Live Da
Trial Balance Upload
Project C

System Landscape
1. Dev Conifg -> Unit Testing -> Integr
2. QAS User Accptance Testing -> Inte
3. PRD Config is Imported to PRD… Cu

Cutover / Open Client Activities

Number Ranges
Posting Period Opening
Exchange Rates
GL Master
Cost Center Master
Profit Center Master
Cost Center Hierarchy
Profit Center Hierarchy
Trial Balance Upload
If we are going Live in May 2024…. We will receive Trial Balance of April 202

If Go Live is May - 2024.

We get TB of April - 2024.
We post TB in April - 2024.

Month end Closure of any Organization is based on below logic

+ 3 calender Days April is closed on May 3rd
+ 5 calender Days April is closed on May 5th
+ 3 working Days April is closed on May 3rd
+ 5 working Days April is closed on May 7th

Trial Balance of April 2024

Particulars Amount in LCAmount in
Cash 1,000.00 12.50
Bank 4,000.00 50.00
Sales (2,500.00) (31.25)
Purchases 1,500.00 18.75
Expenses 1,200.00 15.00
Assets 4,000.00 50.00
Liabilities (9,200.00) (115.00)
- -

Main Ledger Balances GL Balances ( BS & PNL ) BS ->

Sub Ledger Balances Customer / Vendor / Fixed Ass

Go-Live Date
One Sales Invoices will be posted.

5/16/2024 Regular Session# 4

1. GL Master Data
Chart of Accounts Segment Company Code Se
Common for all Company Codes This is applicable o
SKA1 SKB1

GL's are always created at COA Level and Extended at Co. Code Level
GL Account is created at 3 Levels
FS00 - Centrally Type Description |
FSP0 - In Chart of Accounts Type Description
FSS0 - In Company Code Control Data | Cre

GL's we create in ECC using LSMW…. ( PNL and BS will have separate LSMW
GL's we create in S/4 Hana till 1909 using LTMC….
GL's we create in S/4 Hana from 2020 using Migrate Your Data
For any Corrections/Changes in existing GL's we use either LSMW or MASS (

2. Profit Center Master Data

We need to Activate Profit center Accounting under Controlling Area using 0
We need to define a Standard Hierarchy for Profit Centers
We need to Create Profit Center Hierarchy using KCH2 ( T. Code )
We will create Profit Center Master using LSMW/LTMC/Migarte Your Data.
Profit Center is created at Controlling Area Level
Profit Center is assigned at Company Code Level
One Profit Center can be used by multiple co.codes under the CO Area… ( Th
We must assign only one company code for each profit center
If we have Segment reporting is Active… We need to assign the Segment ins

Profit Center is stored in 2 Tables…

Profit Center at Controlling Area Level Profit Center at Co
CEPC CEPC_BUKRS

3. Cost Center Master Data

Cost Center Standard Hierarchy is cretaed at Controlling Area Level
We need to create multiples Hierachy's based on business requirement in O
We need to Create Cost Center Master Using LSMW/LTMC/Migrate Your Da
In Cost Center we must assign Profit Center
Cost Center is assigned to a single Company code only
Cost Center Currency we need to assign in the master Data
In Cost Center we can assign Business Area
Cost Center can be used for posting Expenes and Revenues

Cost Center Table

CSKS
Cost Center Master at CO. Area/Company Code Level

5/18/2024 Regular Session# 4

Trial Balance / Legacy Balance / Opening Balance Upload in SAP
Project Go-Live Date 5/18/2024 May - 2024
Cut-Over Date 4/30/2024 April - 20
Catch-Over Date 5/17/2024 May - 20

Trial Balance as on 30th April 2024

Account Amount in L Amount i
Cash - 12100002 50,000.00 625.00
Rent - 42100000 15,000.00 187.50
Capital 21000000 (60,000.00) (750.00)
Sales - 31100000 (5,000.00) (62.50)
- -

TB Take Over - 81100000

https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=

5/19/2024 Regular Session# 4

In MYD File, for Date use " Ctrl Plus ; " ###

Assignment
1. Baseline Configuration with Consistency Check
2. LSMW for Master Data - GL/Profit Center/Cost Center
3. Migrate Your Data - GL/Profit Center/Cost Center
4. Trial Balance
5. Migrate Your Data - Post G/L Doc for TB

5/20/2024 Regular Session# 4

Doubts Clarifications - 01
LSMW MYD
GL - FS01 G/L
PC - KE51 Profit Center
CC - KS01 Cost Center

If MYD Amount is +ve Means GL is Debit.. Offsetting is Credit

If MYD Amount is -ve Means GL is Credit.. Offsetting is Debit

One Cost center will represent only one Profit center 1:1
One Profit center will represent many Cost centers 1:N

5/21/2024 Regular Session# 4

Doubts Clarifications - 02
1000
2000 1120*
3000 1130*

5/22/2024 Regular Session# 4

Doubts Clarifications - 03
 5/23/2024 Regular Session# 5
GL - Postings ( Dr & Cr both are GL's )
1. GL Postings using
Display Document
Change Document
GL Line Item Report
GL Line Item Browser Report
GL Balance Report
Trial Balance
PNL & BS
Reversal of Document

2. GL Posting using
3. GL Posting using
4. GL Posting using
5. GL Posting with BS & BS
6. GL Posting with BS & PNL
7. GL Posting with PNL & PNL
8. GL Posting with Open item A/C
9. GL Posting using Foreign CCY
10. GL Posting only to a Leding/Non Leading Ledger

5/24/2024 Regular Session# 5

In SAP, Every Accounting Document is Identified with the below Key Combin
1. Document Number 10 Digits 1E+09
2. Company Code 4 Digits AC10
3. Fiscal Year 4 Digits 2024

1010000000AC102

Every Document containes TWO Segments.

1. Document Header ( BKPF ) Only Header Text
2. Document Line Item ( BSEG ) Only Assignment &

Account Balance - For the Month ( FTM )

Account Balance - Year to Date (YTD )

Change Document
GL Line Item Report
GL Line Item Browser Report
GL Balance Report
Trial Balance
PNL & BS
Reversal of Document
Rectification of Document
Reclassificatin of Document

5/25/2024 Regular Session# 5

Salaries entry posted twice… ( Duplicate )
Single Document Reversal FB08
Mass Document Reversal F.80

5/27/2024 Regular Session# 5

2. GL Posting using
3. GL Posting using
4. GL Posting using

Cash Dr.. 23,000.00

Capital Cr… (23,000.00)

5. GL Posting with BS & BS

Cash Dr.. 23,000.00
Capital Cr… (23,000.00)

6. GL Posting with BS & PNL

Salaries Dr… 23,000.00
Cash Cr.. (23,000.00)

7. GL Posting with PNL & PNL

5/28/2024 Regular Session# 5

8. GL Posting with Open item A/C
Post with Clearing
Clear GL Accounts
9. GL Posting using Foreign CCY
10. GL Posting only to a Leding/Non Leading Ledger
11. Ledger Balance comparision

We have PNL & BS Accounts…

We have Open Item & Non Open Item Accounts
Only BS Accounts are relavant to Open Item Accounts
In BS, we consider Current Assets/Liabilities ( Receivable / Payable ) Accoun
Open Item GL accounts are subject to Clearing.
In Open item GL, we monitor Dr & Cr values to make the account balance ZE

Example: Salaries of May 2024 to be paid on 3rd of June 2024..

Entry 1: Salaries Dr.. ( PNL )
Salaries Payable Cr

Entry 2: Salaries Payable Dr.. (

Cash Cr ( BS )

9. GL Posting using Foreign CCY

As per our co.code, we have 3 currencies updated in every document
1. Document Currency Not Fixed Anything
2. Local Currency Fixed INR
3. Group Currency Fixed USD

If Document Currency is same as Company code Currency, We call it as Loca

If Document Currency is different than Company code Currency, We call it a

Currency conversion will take place between the currencies. Based on the e
In SAP FI, we always use exchange rate type "M" Average Rate.
Currency Types:
DC - Document Currency
LC - Local Currency
GC - Group Currency
FC - Foreign Currency

Exchange Rates are of TWO types.

1. Direct Quotation 2. Indirect Quotati
FC -> LC LC -> FC
FC * Exchange Rate = LC LC / Exchnage Rate
1000 USD * 80 = 80000 INR 1000 INR / 80 = 12

Transaction of 1000 USD Foreign CCY Transaction

Transaction of 1000 INR Local CCY Transaction

INR & USD Conversion = 80

1 INR = 80 USD Wrong

1 USD = 80 INR Correct

0L AL Difference
(17,000.00) (47,000.00) ###

AL 0L
(27,000.00) (17,000.00) ###

5/29/2024 Regular Session# 5

1. Baseline Configuration
2. Consistency Check
3. GL Postings and GL Reports

Roll-Out
Acer Group of Companies
1. Acer India AC10 End 2 End
2. Acer USA AC20 Roll Out
3. Acer UK AC30 Implementation
4. Acer Singapore AC40 Roll Out

5/31/2024 Regular Session# 5

Acer USA AC20 Roll Out

Reference Company Code AC10

We are creating new company code for Acer USA…

This is treated as Roll-Out.
In Roll-Out, we will have a reference company code
In our case, Reference co code is AC10.
we will copy all the configuration from AC10 to AC20. Except Country Specifi
Country specific means: Taxation & Fixed Assets

6/1/2024 Regular Session# 5

New Company code related to Acer UK Limited
Legacy System Any ERP application other than
SAP System SAP S/4 HANA

SAP Standard Customised SAP

A to X Z Process / Y Process
F-02 ZF-02
T. Code Z* / Y*
Program WRICEF Objects
Table
Reports

Functional Consultants FI |CO | MM | SD | PP | SF | P

Technical Consultants ABAP | BASIS

W - Workflow
R - Reports
I - Interface
C - Conversion
E - Enhancement
F - Forms/Smart Forms
Business Requirement Gathering Sessions
Workshop Sessions
AS-IS Business Process
TO-BE Business Process
FIT- GAP Analysis
Staraight Fit SAP Configurations
GAP WRICEF Objects

Project Contract Agreement

Scope: What is delivered
Business Blueprint (BBP ) / Solution Design Document ( SDD )
Key Data Structues Document ( KDS )
Business Process Master List ( BPML )
Test Cases / Test Scripts / Test Scenarions
Configuration Document
Unit Testing Document ( UT )
Integration Testing Document ( SIT )
Regression Testing Document ( RT )
User Acceptance Testing Document ( UAT )
Training Attendance
User Roles and Authorizations Matrix
Approval Matrix
Escalation Matrix
Project Team Members List
Client Business Users List ( Core Team Members / Super Users )
User Manual
User Training Sessions
TR List for the configurations in the Sequenctial Order
Business Appovals on BBP/TB/UAT

Company Name:
Business Process
Products
Location

6/4/2024 Regular Session# 5

Sub-Leders
1. Vendors Accounts Payable ( AP )
2. Customers Accounts RecAll the Sub-Ledger
3. Fixed Assets Asset Account
based on Reconcil

Financial Statements: Balance Shee

1. Trial Balance Liabilities
2. Profit & Loss Statement Main Ledger ( GL )
Sundry Cr
3. Balance Sheet
Type Identification
Vendor ? Name of a Person / Organizatio
Customer ? Name of a Person / Organizatio
Fixed Assets ? Land/Building/Plant/machiner

Vendor Purchases | PO Based | Non PO

Customer Sales | SO Based | Non SO Bas
Fixed Asset Purchases | Sale | Depreciatio

Vendor Creditor | Seller | Accounts Pa

Customer Debtor | Buyer | Accounts Rec
Fixed Asset Asset | Capex

Vendor Transactions:
Purchases | Purchase Returns | Payments | Advances

Customer Transactions:
Sales | Sales Returns | Receipts | Advances

Asset Transactions:
Purchase | Sale | Depreciation | Transfer | Scrap | Revaluation

Purchases Sales
PO Based SO Based
Non PO Based Non SO Based
PO = Purchase Order SO = Sales Order
Most of the Purchases are Most of the Sales are
based on PO in any Company based on SO in any Company
Cross Functional Trasaction Cross Functional Trasaction
PO based = FI-MM Integration SO based = FI-SD Integration
P2P Cycle O2C Cycle
PO->GRN->INV->PMT->BRS SO->Delivery->PGI->Billing->PM

6/5/2024 Regular Session# 5

Accounts Payable:
Vendors | Supplier | Business Partner | Seller | Creditor

Accounts Payable is a Sub-Ledger

Accounts Payable is part of Current Liabilities in the Balance Sheet

Accounts Payable from FI side…. Direct Purchases

Accounts Payable from MM side…. PO based Purchases

Data flow / Business Process flow in Accounts Payable:

1. Business Requirement
2. Configuration
3. Master Data
4. Trasaction Data
5. Reports

WRICEF Object..

P2P Cycle | FI-MM Integration Activity A/C Impa

1. Purchase Order MM Activity NO
2. Goods Receipt MM ActivityYES
3. Invoice Receipt FI Activity YES
4. Vendor Payment FI Activity YES
5. Payment Reconciliation FI Activity YES

FI-MM Integration is only during Goods Receipt (GRN) & Invoice Recipt ( IR
FI-MM Integration settings are made in OBYC Transaciton Code
FI-MM Integration settings are stored in T030 Table

6/6/2024 Regular Session# 6

Accounts Payable is a Current Liability and It is represented in the Liabilities
Balance Sheet
Liabilities
Accounts Payable:
1. Domestic Payables
2. Import Payables
3. Trade Payables
4. Employee Payables
5. One Time Payables
6. Inter Company Payables
7. Intra Company Payables Sundry Creditors

SAP ECC SAP S/4 HANA

Accounts Payable Accounts Payable
Vendor Master Config Business Partner Master Config
Normal AP Conifg Vendor Master Config
Normal AP Conifg
Acer Computers India Limited
Business Process related to AP
Master Data
Transactions
Reports
Reconciliations

In S/4 Hana FICO: We need to have Business Partner before we perform any
In S/4 Hana… All the Persons/Organizations will be treated as Business Part

In Business…. We can buy and sell from anyone…

We can do sales & purchase transactions with different persons/org or sam

Ex 1: Ex 2:
Buy from ABC Ltd.. Buy from ABC Ltd.
Sell to XYZ Ltd… Sell to ABC Ltd..

ABC = Vendor ABC = Vendor

XYZ = Customer ABC = Customer

Vendor Code = 2222 Vendor Code = 222

Customer Code = 3333 Customer Code = 4

Business Partner is nothing but maintaining Person/Organization's Name an

Any Business Transaction we want to do with Business Partner, we must as

Business = Buying/Purchasing & Selling

Business Transaction = Buy/Purchase & Sell
BP Roles = Buy/Purchase & Sell
Buy/Purchase = Vendor
Sell = Customer
In S/4 Hana, We call Vendor as BP Vendor
In S/4 Hana, We call Customer as BP Customer

When BP is assigned with Vendor Role, We call it as BP Vendor

When BP is assigned with Customer Role, We call it as BP Customer

BP Roles in SAP S4 HANA

1. BP General - 000000
2. BP Vendor ( FI ) - FLVN00
3. BP Vendor ( MM ) - FLVN01
4. BP Customer ( FI ) - FLCU00
5. BP Customer ( SD ) - FLCU01

6/7/2024 Regular Session# 6

Baseline Configuration of Accounts Payable:
In ECC System
1. Define Account Groups with Screen Layout (Vendors)
2. Create Number Ranges for Vendor Accounts
3. Assign Number Ranges to Vendor Account Groups
4. Vendor Tolerance Groups
5. Create Accounts Payable Reconciliation G/L Accounts
6. Create Vendor Master Data
7. Define Document Types for Vendor Postings
8. Define No Ranges for Vendor Document Types
9. Post Vendor Transactions
10. Generate Vendor Reports

In S/4 HANA System ( Business Partner Concept )

1. Define Account Groups with Screen Layout (Vendors)
2. Create Number Ranges for Vendor Accounts
3. Assign Number Ranges to Vendor Account Groups
4. Vendor Tolerance Groups
Define Business Partner Number Ranges
Define Groupings and Assign Number Ranges
Define Number Assignment for Direction BP to Vendor
5. Create Accounts Payable Reconciliation G/L Accounts
6. Create Vendor Master Data
7. Define Document Types for Vendor Postings
8. Define No Ranges for Vendor Document Types
9. Post Vendor Transactions
10. Generate Vendor Reports

6/11/2024 Regular Session# 6

Ecc Accounts Payable Configuration
Vendor Creation

6/12/2024 Regular Session# 6

S/4 HANA Accounts Payable Configuration
Vendor Creation

6/15/2024 Regular Session# 6

Vendor Transactions in S/4 Hana System
1. Vendor Invoice Purchases / Vendor Invoice / In
2. Vendor Credit Memo
3. Vendor Payment
4. Vendor Down Payment
5. Vendor Line Item Report
6. Vendor Balance Report

Accounting Entry for Purchases: Direct Purchases ( FI )

Purchased Water Bottles from Bislery Water Limited for 5000
Purcahse Dr.. Item/Service that is Purchased
Vendor Cr… Name of the Vendor to be Cred

Accounting Entry for Purchase Invoice from Bislery

Water Expenses Dr… 5,000.00 GL - S - 40
Bislery Water Limited Cr… (5,000.00) AP - K - 3

In the above entry: We have GL and Sub GL…

We do not get any option to update Profit center at Sub-GL Level… Becase D
Here, System will perfirm Active Document Splitting to derive Profit center i

Every Accounting Entry contains TWO Views:

1. Data Entry View ( Simulate )
Water Expenses Dr… 5,000.00 GL - S - 40
Bislery Water Limited Cr… (5,000.00) AP - K - 3

2. General Ledger View ( Simulate General Ledger )

Water Expenses Dr… 5,000.00 GL - S - 40
Account Payable Cr… (5,000.00) GL - S - 31

6/17/2024 Regular Session# 6

Vendor Invoice Posting in ECC System..
Example: We Purchased Water Tins from Bislery Limited for 5000 on 15/06/
1. Vendor/Supplier Bislery Limited
2. What was Purchased Water Tins

Master Data:
Vendor Master 501005 Bislery Limited
G/L Master 400601 Water Charges
Cost Center Master HR Dept
Profit Center Master Corporate

Vendor Invoice = Vendor Liability

Liability always shows Credit Balance
Credit Balance Means Negative Number

Vendor Line Item Report FBL1N

Vendor Balance Report FK10N
Vendor Line Item Browser FBL1H
Vendor Ageing Report IDCNAP

6/19/2024 Regular Session# 6

Vendor Invoice Posting in S/4 HANA System.
Example: We Purchased Water Tins from Bislery Limited for 5000 on 15/06/
1. Vendor/Supplier Bislery Limited
2. What was Purchased Water Tins

Master Data:
BP Vendor Master 835 Bislery Limited
G/L Master 42100003 Water Charges
Cost Center Master AC10011001Finance Dept
Profit Center Master AC1001 Acer India Comput

Transaction Code for FI Vendor Invoice booking:

F-43 / FB60

Vendor Invoice = Vendor Liability

Liability always shows Credit Balance
Credit Balance Means Negative Number
Reports
Vendor Line Item Report FBL1N
Vendor Balance Report FK10N
Vendor Line Item Browser FBL1H
Vendor Ageing Report IDCNAP

6/20/2024 Regular Session# 67

Business Requirement for Accounts Payable in AC10
1. Acer is using Accounts Payable Sub Module
2. Acer has classified their Vendor into below Categories
- Domestic Vendors
- Import Vendors
- Employee Vendors
- One Time Vendors
- Inter Company Vendors
- Intra Company Vendors
3. Acer wants to identify Vendor numbers seperately for every Group
4. Acer wants to have Same number logic for BP, Customer & Vendor ( CVI )
5. Acer is Purchasing based on PO's and Non PO's.
6. PO related purchases are to be integrated with MM module
7. Acer wants to have Duplicate Vendor and Invoice posting controls
8. Acer wants to have Maker, Checker concept for Invoice postings ( Park &
9. Acer wants to allow users only to Park invoices to prevent posting withou
10. Acer has got different payment term agreements with Vendors. We nee
11. Acer will make Payments to Vendors using Cash & Bank
12. Acer decided to use Cash Journlas for Cash operations
13. Acer decided to use House Banks for Bank operations
14. Acer is going to make Payments Partially, Fully, Advances, On Account d
15. Acer is going to make payments manully and Automatically
16. Acer will use Check and Bank Transfer for payments
17. Payment methods C & T will be used
18. Acer will use all SAP Standard reports for Vendor Analaysis
19. Any GAPS identified will be taken into consideration as WRICEF Object.

Acer Accounts Payable Baseline Configuration Ma

Vendor A/C Group Name BP GroupingVendor N
- Domestic Vendors Domestic BP100001 -
- Import Vendors Import BP V 200001 -
- Employee Vendors Employee BP300001 -
- One Time Vendors Onetime BP 400001 -
- Inter Company Vendors Inter Compa500001 -
- Intra Company Vendors Intra Compa600001 -

Configuration Steps
In S/4 HANA System ( Business Partner Concept )
1. Define Account Groups with Screen Layout (Vendors)
2. Create Number Ranges for Vendor Accounts
3. Assign Number Ranges to Vendor Account Groups
4. Vendor Tolerance Groups
Define Business Partner Number Ranges
Define Groupings and Assign Number Ranges
Define Number Assignment for Direction BP to Vendor
5. Create Accounts Payable Reconciliation G/L Accounts
6. Create Vendor Master Data
7. Define Document Types for Vendor Postings
8. Define No Ranges for Vendor Document Types
9. Post Vendor Transactions
10. Generate Vendor Reports

6/24/2024 Regular Session# 68

1. Business Process Document ( AS-IS )
2. Proposed Business Process in SAP ( TO-BE )
3. Business Blue Print ( BBP ) / Solution Design Document ( SDD )
4. Key Data Structures ( KDS )
5. BBP/KDS Approval/Signoff
6. Business Process Master List ( BPML )
7. Test Cases / Scripts / Scenarios
8. Unit Testing Document ( UT )
9. User Acceptance Testing Document ( UAT )
10. System Integration Testing Document ( SIT )
11. Regression Testing Document ( RT )
12. User Manual Creation ( SOP's / Process Manual )
13. Configuration Document
14. User Roles & Authorizations Matrix
15. Business Signoff on the Process for moving the TR's to Production System
Test Cases in Accounts Payable:
1. Create Business Partner
2. Change Business Partner
3. Display Business Partner
4. Create Business Partner Vendor
5. Change Business Partner Vendor
6. Display Business Partner Vendor
7. Post FI Vendor Invoice
8. Display FI Vendor Invoice
9. Change FI Vendor Invoice
10. Post FI Vendor Credit Memo
11. Display FI Vendor Credit Memo
12. Change FI Vendor Credit Memo
13. Reclass FI Vendor Invoice
14. Vendor Invoice with Discounts
15. Vendor Invoice with Taxes
16. Vendor Invoice with Credit Memo Adjustments

6/25/2024 Regular Session# 69

Baseline Configuration Revision

6/26/2024 Regular Session# 70

Accounts Payable Baseline Configuration
Vendor A/C Group Name BP GroupingVendor N
- Domestic Vendors Domestic BP100001 -
- Import Vendors Import BP V 200001 -
- Employee Vendors Employee BP300001 -
- One Time Vendors Onetime BP 400001 -
- Inter Company Vendors Inter Compa500001 -
- Intra Company Vendors Intra Compa600001 -

6/28/2024 Regular Session# 71

Assignment:
Write down the requirement for Accounts Receivable
Considering Accounts payable ( Reverse Impact )

7/2/2024 Regular Session# 72

Accounts Payable Postings:
Example 1:
Acer has purchased Stationary items from J&K Stores for 12500..
1. Cash Purchases
2. Credit Purchases
Credit Purchases will have Credit Period. We purchase and make payment l

Points to be noted on Purchase Transactions…

- Who supplied Material/Service/Asset J&K Store
- Date of Purchase 22nd June 2024
- What are the Payment Terms Immediate payme
- Mode of Payment Cash/Bank
- Various Reports for analysis Lineitem/Balance/

7/3/2024 Regular Session# 73

Vendor Credit Memo
Example:
Acer has returned Stationary items to J&K Stores for 2500..
Vendor Credit Memo will have the reverse impact of Invoice..
Entry for Invoice: Entry for Credit M
Stationaty Dr.. 12500 J&K Stores Dr.. 25
J&K Stores Cr… 12500 Stationary Cr… 2

Vendor (J&K) Account Stationary Account

(12,500.00) 12,500.00
2,500.00 (2,500.00)
(10,000.00) 10,000.00

Vendor Settlement / Payment

Vendor Payment is processed using two ways in SAP
1. Cash
2. Bank

Inorder to use Cash Payment & Bank Payment, we must configure below fu
1. Cash Journal to be configured to post any Cash entries
2. House Bank to be configured to post any Bank entries

Manual entries in Cash GL accounts are strictly not allowed any Company
Direct entries in Bank Accounts are not recommended. ( We must use Main
Cash Journal Concept: All Cash Payments & Cash Rece
House Bank Concept: All Bank Payment & Receipts a

Mode of Payments:
Cash: Physical Cash settlement
Bank Check & Transfer
 7/4/2024 Regular Session# 74
Cash Journals:
Using Cash Journals we will post cash trasnactions in SAP..
Manual entries in Cash GL is not allowed and to be posted only with Cash Jo
Petty cash is handled in multiple locations in every organization

Acer India Limited…

45 Locations..

Acer is operating Cash transactions in INR & USD

Acer is using cash in below locations:
Hyderabad INR & USD 2 Cash Journals
Bangalore INR 1 Cash Journal
Mumbai INR & USD 2 Cash Journals
Chennai INR 1 Cash Journal

Type of Business transactions posted using Cash:

Payment GL/Vendor/Bank
Receipt GL/Customer/Bank
Note: Initial Balance upload/Opening Balance upload

Configuration steps for Cash Journal:

Cash GL Master Data
Define Number Range Intervals for Cash Journal Documents
Set Up Cash Journal
Maintain Business Transactions
Set Up Print Parameters for Cash Journal
Post Cash Journal Entries
Business Scenario:
Hyderabad Cash journal for INR Currency: Closing Balance in TB is 6500 INR
GL -> Config -> Op.Balance -> Regular Transactions

7/5/2024 Regular Session# 75

Bank Transactions:
All the Bank transaction are posted in SAP with the help of House Bank Con

1. Bank Payments Vendor PaymHouse Bank is Man

2. Bank Receipts Customer Rec
House Bank is Opti
3. Bank Reconciliation Bank StatemHouse Bank is Man

All the companies will make the Financial Transactions with the help of Ban
Companies will open Current Accounts with the Banks
One company can open multiple Bank Accounts

We need to set up House Bank functionality for every Bank account operate

Example:
Acer is operating 5 Bank Accounts listed below..
1. HDFC Current Account.. INR … 6767633173873 in Hyderabad Branch
2. Kotak Mahindra Current Account… INR… 5561526156 in Mumbai Branch
3. SBI Current Account INR… 88867562532 in Bangalore Branch
4. AXIS Current Account.. USD… 55534253326 in Hyderabad Branch
5. ICICIC Current Account.. INR.. 83726372637 in Chennai Branch

House Bank Functionality is used as below in SAP…

Transaction In ECC in S/4 HANA
1. GL Master FS00 - MasteFS00 - Master Data
2. GL Type Balance SheeBalance Sheet or C
3. House Bank Config ( FI12Config ( FI12 )
4. Account ID Config ( FI12Master Data ( Fior
5. Entries House Bank/A House Bank/Acct I

Manage Bank Accounts FIORI App Link

https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=
All the Bank Accounts are created as House Banks and Account ID's in SAP…
For this, we need the details of Bank Accounts
We will share the House Bank Templates to Users to fill and submit the deta

House Bank Template

Company Code House Bank Account I
AC10 HDFC/1001 HDFC1/H
AC10 HDFC/1002 HDFC2/H
AC10 AXIS/1003 AXIS1/AX
AC10 SBI/1004 SBI1/SB0

House Banks It is created based on Unique c

In HDFC …. MADHAPUR Branch

Account ID It is created based on actual Ac

Points on Bank GL's

We always use Main Account & Sub Acount concept for Bank GL's in SAP.
Main Accounts: It is used only during BRS…. It s
Sub Accounts: It is used for day to day Bank e

Entry: G/L Statement

Op Balance 10000 10000
Check Issued 8.58PM -1000 -1000

9000 9000
7/5/2024 ###

What details are required from a Bank account

What kind of bank transactions are possible
what details are required for bank transactions

7/6/2024 Regular Session# 76

House Bank Template
Company Code House Bank Account I
AC10 1001 HD001
1002 AX001
1003 SB001
1004 KO001
1005 BA001

GL Account Mapping for Bank Accounts:

For every Bank Account, we need to allocate 10 GL Accounts… ( 0 to 9 )
Note: Cash & Bank GL's are created at COA Level…. Considering Each Compa
GL Mapping COA: AC10 (1*) AC20 (2*)
Rent - 41101234 41101234 41101234
Salaries - 41207676 41207676 41207676
Stock - 12130909 12130909 12130909
Capital - 21993763 21993763 21993763
HDFC BANK 13101000 13101000 -
HDFC BANK 13101010 13101010 -
CITI BANK 13102000 - 1.3E+07
AXIS BANK 13103000 - -

Bank GL Accounts are created based on Main & Sub Account concept:
Main Accounts (*0) It is used only for BRS and to re
Sub Accounts ( * 1-9 ) It is used for day to day bank e

Bank GL Numbering Logic:

Bank GL Ending with *0 Used for Bank Ma
Bank GL Ending with *1 Used for Bank Che
Bank GL Ending with *2 Used for Bank Che
Bank GL Ending with *3 Used for Bank Tra
Bank GL Ending with *4 Used for Bank Tra
Bank GL Ending with *9 To be decided

HDFC Bank GL's to be created based on above Logic

13101000 HDFC BANK Main - INR-*275*
13101001 HDFC BANK Check Incoming - I
13101002 HDFC BANK Check Outgoing - I
13101003 HDFC BANK Transfer Incoming
13101004 HDFC BANK Transfer Outgoing
House Bank Creation Process:
FI01 - Create Bank Master
FI12_HBANK - Manage House Banks
FI12 - Manage House Banks and House Bank Accounts
Manage Bank Accounts FIORI App Link 2022 Free Server
https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=
Manage Bank Accounts FIORI App Link 2023 Paid Server
https://11423a4h.kvrsolutionservices.com:44323/sap/bc/ui2/flp?sap-client

Accounts Payable:
Domestic Vendors
Ajay -100
Raju -150
Vijay -200
Ramu -300
X -500
Y -260
Z -50
-1560

7/8/2024 Regular Session# 77

/N/UI2/FLP - SAP Fiori Launchpad T. Code
2022 - Free Server FIORI https://a4h2710.k
2023 - Paid Server FIORI https://11423a4h.
2022 - Paid Server FIORI https://11410a4h.

Vendor Payments:
1. Full Payment Against Invoice
2. Partial Payment Agaianst Invoice
3. Residual Payment Against Invoice
4. On Account Payment
5. Invoice Payment Plus Excess Payment
6. Single Payment for multiple invoices
7. Advance Payment
8. Payment against invoice with Credit Memo adjustment

7/10/2024 Regular Session# 78

4. On Account Payment
5. Invoice Payment Plus Excess Payment
6. Single Payment for multiple invoices
7. Advance Payment
8. Payment against invoice with Credit Memo adjustment

Note:
In Our Company Code, we are using TWO currencies… ( LC & GC )
All the Vendor Invoices are representing Liabilities
We need to show the Liability in LC & GC
We need to clear the Liability in LC & GC
Incase if any mismatch in Amount of Inv LC & GC with Payment Amount of L
We will get Realized Exchange Rate Differences
These Realized Exchange Rate Differences are of two types
1. Realized Exchange Rate Loss
2. Realized Exchange Rate Gain
These Realized Exchange Rate Differences accounts are to be assigned to Ac

7/11/2024 Regular Session# 79

7. Vendor Advance Payment
DownPayment / PrePayment / Token Amount / Advance Payment / Special
GL Determination for Vendor DownPayments = OBYR

Vendor Account
DEBIT CREDIT
Cr.Memos Purchases
Payments
Adv.Payments

In SAP, all the Advances are recorded as Special GL Transactions…

Special GL's are idendified with Single digit code.
Special GL Account is also Reconciliation Account.. ( Same like Acc.Payable )

Exmple:
Acer wants to buy some Stationary Items for Some Event celebration
to be held on 28th July 2024.
Acer placed order with J&K Stores.
Vendor Quoted 35000 for Items cost
Vendor requested for 7000 as Advance

1. Create Down Payment Request F-47 7000 ( Noted Item

2. Process Down Payment F-48 ###
3. Create Vendor Invoice F-43 ###
4. Adjust Down Payment with Invoice F-54 ###
5. Process Vendor final Payment F-53 ###
-

7/12/2024 Regular Session# 80

Vendor Automatic Payments:
Automatic Payment Program for Vendor ( APP / FBZP / F110 )

Vendor Payments:
1. Manual Payment Vendor Dr… Bank
2. Automatic Payment Vendor Dr… Bank

Settlement of Vendor:
Check
Transfer

APP Configuration: T. Code = FBZP

Six Steps are involved in APP Config…
1. All Company Codes
2. Paying Company Codes
3. Payment Methods in Country/Region
4. Payment Methods in Company Code
5. Bank Determination
6. House Banks We don’t configur

Pre-requisites for APP Configuration:

1. Accounts Payable Baseline Configuration
2. House Bank Configuration
3. Manual Payments are tested
Sending Co. Code
Paying Co. Code

Centralized Payments Sending & Paying Co. Codes ar

De-centralized Payments Sending & Paying Co.Codes are

AC10 AC20 AC30

INDIA INDIA USA

7/13/2024 Regular Session# 81

Execution of Vendor Payments using APP ( F110 )

Manual Payment Automatic Paymen

1. BP Vendor 1. BP Vendor
2. Invoice 2. Invoice
3. Due Date ( Paym
4. Payment Metho

Example:
AC10 Purchased Stationary Items from VA Stores Pvt Ltd for 20000 INR.. On
Payment to be made Immediately
Payment to be processed using Check/Bank Transfer

Masters:
1. BP Vendor VA Stores Pv 5811
2. Expense Stationary 4.1E+07
3. Payment Terms Immediate D 0001
4. Payment Method Check C
AJAY X 10000 Y 20000
AXIS SBI HDFC
AXIS KOTK

Below Points are important for APP Execution F110:

APP works on 4 P's concept
P Parameters Posting Date, Doc
P Proposal
P Payment
P Print Out

Each Payment Run will be identified with Run Date & Identification code
We should not use Back Dated or Future Dates Run Dates..

Our Test Case Parameters

Posting Date 13.July.2024..
Doc Entered upto 13.July.2024..
Co. Code AC10
Pmt Method C
Next Pmt Date 15.July.2024..
Vendor 5811
Payment L

7/15/2024 Regular Session# 82

1. APP Config ( Basic )
2. APP Execution ( Single Vendor & Single Invoice )
House Bank Logic:
Scenario: We have TWO House Banks… H
1. Post Vendor Invoice
- Check By default which House Bank is picked up by APP
- Update House Bank in the Vendor Master and Check which bank is picke
- Upadte House Bank in the Transaction Level

Sequence:
1. Ranking Order HDFC
2. Vendor Master AXIS
3. Transaction CITI

Scenario:
1. Post two invoices
- Check if single Payment doc is generated or two payment docs
Single Payment for Marked Item

Scenario:
Payment Grouping based on a custom field logic
1. Profit Center
2. Business Area
3. Assignment
4. Reference

7/16/2024 Regular Session# 83

Foreign Vendor Payments:
Example:
Acer India has Purchased Stationary Items from SGL Office supplies SG Limit
This is Import Purchase / Foreign Vendor Purchase
We need to book the Invoice in Transaction currency only
As we purchased from Singapore Vendor… SGL will provide the Invoice in SG

AC10 Currencies as per SAP Set up

1. Document CCY - 00 Variable SGD
2. Co.Code / Local CCY - 10 Fixed - INR INR ( Bas
3. Group / Local CCY2 - 30 Fixed - USD USD ( Bas

Exchnage Rates for the above Transaction:

Purchase: 05.July.2024 SGD - INR (50INR - USD (80)
Payment: 16.July.2024 SGD - INR (51INR - USD (82)

Vendor Account Balance as per below:

Transaction DC - SGD LC - INR
Invoice (1,000.00) ###
Payment 1,000.00 ###
Realized Ex. Rate Loss/Gain - ###

Exp & Loss = Debit

Inc & Gain = Credit

7/19/2024 Regular Session# 84

Down Payments in F110
Example:
Acer wants to purchase some Stationary items from VA stores for 40000 INR
Vendor requested 30% Advance payment to supply the items/take the orde
Advance Amount will be 30% of Purchase Value
40000 *30/100 = 12000
Manual Process of Advance Payment:
Option 1: Option 2:
Downpayment Request Downpayment
Downpayment Invoice
Invoice Adjust Downpaym
Adjust Downpayment with Invoice Payment
Payment

Automatic Payment Process for Downpayment

Downpayment Request
Downpayment
Invoice
Adjust Downpayment with Invoice
Payment

Default Profit center Mapping: ( BS & Non Cost Elements)

FAGL3KEH

Assignment:
7/10/2024 Invoice 1 -1000
7/10/2024 Invoice 2 -2000
7/19/2024 Credit Memo 100
-2900
APP on 19-07-2024
Proposal Invoice -2000
Proposed Payment 2000 / 1900
1900
2000
 7/22/2024 Regular Session# 85
Tables related to APP / F110
REGU*
Table Name Short text
REGUA Change of payment proposals: user and time
REGUH Settlement data from payment program
REGUP Processed items from payment program
REGUS Acounts blocked by payment proposal
REGUTA Paying Company Codes for DME Files
REGUV Control records for the payment program
REGUVM Payment Data for Cross-Payment Run Payment
PAYR Payment Medium File

7/23/2024 Regular Session# 86

Check Number generation for Vendor Payments:

Manual Check Creation Allocation of Check Number &

Automatic Check Creation Allocation of Check Number &

Check Numbers are provided by the Banks

These Check numbers are represented as Check Lots in SAP
Check Stationary

Payment Supporting Documentation:

1. Payment Document Details 20000 INR …. Ven
2. Payment Advise Invoice Details, Pa
3. Check Copy
INDIA: AXIS BANK Check Numbers:
100101 - 100200
Case 1: This is a completely new Check Lot
Case 2: This is an existing Check Lot ( Last used check was 100165 )

Create Check Lots: FCHI

Manual Check Generation:

Option 1: Payment Document & Check P
Option 2: Payment Document & Check P

7/29/2024 Regular Session# 87

Check Number Allotment with APP / F110

1. Check Lot is created.

2. Payment Forms are assigned in FBZP
3. Table which will be updated for Check Payments is PAYR

Scenario 1:
Acer Purchased Stationary fir 40000 INR from VA Stores. Payment to be pro

8/1/2024 Regular Session# 88

Form Assignment for APP/FBZP
Payment Advise: -> FBZP -> Paying Co.Code F110_IN_
Check: -> FBZP -> Pmt Methd in Co. Code F110_PR
Program For Check: FBZP-> Pmt Mthd in Country RFFOUS_
How Check Details are updated in SAP Tables:
PAYR Table stores Check Payment Details ( Manual & Automatic )
Payment Doc # 2000000007 FY 2024

Details required to Issue a Check

Date: 8/1/2024
Payee Name: VA Stores
Amount: 40000 INR
Amount in Words: Fourty Thousand Rupees Only
Signature: Ajay

AXIS BANK LIMITED

Payee: (PAYR-ZNME1) Date: ( PAYR-ZALD
Amount: (PAYR - R
Amount in Words: ( ABAP Code )

Manual/DigitManual/Digital
Sign Sign

Payment Posting Date / Value Date

Check Formats:
PDC = Post Dated Check Common Format f
CDC = Current Dated Check Separate Format f

CTS Format
Check Format, Size
 8/3/2024 Regular Session# 89
Accounts Payable
Accounts Receivable
Customers/Debtors/Buyer
Sales
Product/Asset/Service

Sales Order / Direct Sales

FI-SD Integration / O2C
Sales Order -> Delivery -> PGI -> Billing -> Incoming Payment -> Bank Reconc

Accounts Receivable Configuration:

Acer Accounts Recivable Baseline Configuration Ma

Customer A/C Group Name BP GroupingCustomer
- Domestic Customers Domestic BP100001 -
- Export Customer Export BP C 200001 -
- Employee Customers Employee BP300001 -
- One Time Customers Onetime BP 400001 -
- Inter Company Customers Inter Compa500001 -
- Intra Company Customers Intra Compa600001 -

Configuration Steps
In S/4 HANA System ( Business Partner Concept )
1. Define Account Groups with Screen Layout (Customers)
2. Create Number Ranges for Customer Accounts
3. Assign Number Ranges to Customer Account Groups
4. Customer Tolerance Groups
Define Business Partner Number Ranges
Define Groupings and Assign Number Ranges
Define Number Assignment for Direction BP to Customer
5. Create Accounts Receivable Reconciliation G/L Accounts
6. Create Customer Master Data
7. Define Document Types for Customer Postings
8. Define No Ranges for Customer Document Types
9. Post Customer Transactions
10. Generate Customer Reports

Example:
Acer has sold Accessories to Reliance Digital for 40000 INR on 03-08-2024

Accounting Entry for Sales:

Customer Dr… Reliance Digital Dr..
Sales Cr.. Domestic Sales Cr…

8/4/2024 Regular Session# 90

Customer Incoming Payment:
Customer has paid the Cash to us against the Invoice:

Customer Bank Payments:

1. Check Payment

Bank Reconciliation Statement:

Matching SAP Bank GL Transactions with Bank Statement on a Daily/Weekl

1. Manual BRS Statement is updated manuall

2. Electronic BRS Statement (MT940/BAI ) is upl

Understand Bank Transactions:

1. Bank Outgoing Payments
2. Bank Incoming Payments
3. Bank Charges
4. Bank Income

House Bank:
Main Bank Accounts ( GL ) It is posted only while perform
Sub Bank Accounts ( GL ) It is posted to record all day to

Bank Statement
Bank Statement will have updated Financial Impact for all trnsactions accep

Balance As per Pass Book Bank Statement Opening & Clo

Balance As per Cash Book Bank GL Opening & Closing Bal

MT940 Bank Statement Format

{1:F01HDFCINBBAXXX0000000000}{2:I940DUMMYBICXXXXN}{4:
:20:YYYYMMDD Statement Date
:25:A/C NUMBER Bank Account Num
:28C:STMT NUMBER Statement Numbe
:60F:CYYMMDDINR0,00 Opening Balance
:61:YYMMDDMMDDC0,00NCHK123456//999111 Transaction Detail
:86:NOTE TO PAYEE Note to Payee
:62F:CYYMMDDINR0,00 Closing Balance
-}
 Tags

Transaction Types in Bank Statement

Manual BRS Internal Transaction
Electronic BRS External Transaction T

Exmples of External Transaction Types:

1. NTRF
2. NCHK
3. NMSC
4. NCHG
5. NCOL
6. NINT

8/5/2024 Regular Session# 91

Integrations
1. FI-MM Integration 2. FI - SD Integratio
Vendor Customer
AP AR
P2P - Procurement to Payment O2C - Order to Ca
Purchases Sales
1. Material/Inventory/Stock 1. Material/Invent
2. Service/Opex/PNL Expenses 2. Services/Opex/
3. Fixed Asset/Asset/Capex 3. Fixed Asset/Ass

P2P Cycle ( FI-MM ) O2C Cycle ( FI-SD )

1. Purchase Order ( PO ) 1. Sales Order
2. Goods Receipt Note ( GRN ) 2. Delivery
3. Invoice Receipt Note 3. Post Goods Issu
4. Vendor Outgoing Payment 4. Customer Billing
5. Bank Reconciliation Statement 5. Customer Incom
6. Bank Reconcilia

Accounting Impact / Financial Impact

Integration Point
This is pure FI Transaction ( Not related to MM/SD Integration )

Integration Point means there is an Accounting/Financial Impact

1. Journal Entry / Accounting Entry is posted
2. Debit & Credit
3. Accounting entry is not posted manually in Integration Process
4. In FI-MM or FI-SD Integration… Accounting entries are posted Automatica
5. Automatic Accounting Entries are happening based on Account Determin
6. Example of Account Determination:
GL Account is automatically updated/posted with Account Determination
Realized Exchange Loss/Gain Accounts are automatically updated/posted
Discount postings… Based on Payment Terms.. GL Account related to Dis
Automatic Payment Program Bank GL Account… Based on APP Config.. Ba
Zero Balance Clearing Account as part of Document Splitting.

Purchase Order: Sales Order

All the Purchases are based on PO's. All the Sales are b
1. Material PO 1. Material SO
2. Service PO 2. Service SO
3. Capex PO 3. Export SO
4. Import PO 4. Interco SO
5. STO PO
Accounting Entries ( FI-MM )
Material PO ( AAC = Blank )
2. Goods Receipt Note ( GRN ) T. code MIGO
Inventory Debit 1,000.00
GR/IR Clearing Credit (1,000.00)
-

3. Invoice Receipt Note - T. Code MIRO

GR/IR Clearing Debit 1,000.00
Vendor Credit (1,000.00)
-

Accounting Entries ( FI-MM )

Service PO ( AAC = K )
2. Goods Receipt Note ( GRN ) T. code MIGO
PNL Expense Debit 1,000.00
GR/IR Clearing Credit (1,000.00)
-

3. Invoice Receipt Note - T. Code MIRO

GR/IR Clearing Debit 1,000.00
Vendor Credit (1,000.00)
-

Accounting Entries ( FI-MM )

Capex PO ( AAC = A )
2. Goods Receipt Note ( GRN ) T. code MIGO
No Accounting Impact
Non Valuated GRN
-

3. Invoice Receipt Note - T. Code MIRO

Fixed Asset Debit 1,000.00
Vendor Credit (1,000.00)

T.Codes & Tables used to Configure Integration Settings

Desciption FI-MM FI-SD
T. Code OBYC VKOA
Table T030 C001 / C001 / C00

8/19/2024 Regular Session# 92

Asset Accounting:

Depreciation
Value reduction from Fixed Asset

Depreciation Types/Methods
1. SLM - Straight Line Method
2. WDV - Written Down Value Method
3. ULM - Useful Life Method

Asset Purchase Value 10000

Depreciation - SLM % - 10% P.A. Dep = Asset Value * Dep Formu
 Dep = 10000*10%
1000 Per Year

Asset Purchase Value 10000

Depreciation - WDV % - 15% P.A. Dep = Asset Value *
Dep = 10000*15%
1500 Per Year

Asset Purchase Value 10000

Depreciation - ULM Years - 5 Years Dep = Asset Value / Dep Formu
Dep = 10000/5
2000 Per Year

Depreciation is always Represented & Calculated Annually.

Depreciation is always Posted Monthly.

Asset Valuations:
Accounting Standards/Priniciples

Scenario 1: Scenario 2:
Acer India Pvt Ltd Acer India Pvt Ltd
Operating only in INDIA… Operating in INDIA
Single Accounting Standard Multiple Accounti
ONE LEDGER MUTIPLE LEDGERS
Leading Ledger Leading Ledger &
ONE CURRENCY MULTIPLE CURREN
SINGLE VALUATION PARALLEL VALUAT

ONE ASSET = ONE VALUE ( NBV ) ONE ASSET = DIFFE

ACER INDIA
Asset Pur
Depreciat

Net Book

Asset Pur
Depreciat

Net Book

1. Purchases AP - P2P - FI-MM

2. Sales AR -O2C - FI-SD
3. Cash & Bank
4. Taxation

8/20/2024 Regular Session# 93

Validations & Substitutions
Validation = Verification Substitution = Replacement
Transaction Postings
GL / Vendor / Customer / Asset / Cash / Bank …

DEBIT
CREDIT
Validating a Field during Posting / Data Entry
1. Document Header Date / Doc Type / Co. Code / D
2. Document Line Item Posting Key / Account / Amoun

Verification = RIGHT or WRONG / Allowed or Not Allowed

Document Entry:
Doc. Date 05.AUG.2042
Posting Date 20.AUG.2024Standard Control u

Ageing Reports: Customer / Vendor

Document Date:
Ageing Report for the above Invoice as on 20.AUG.2024
With Correct Date: With Incorrect Date
8/5/2024 8/5/2042
8/20/2024 8/20/2024
15 -6559
0 - 30 Days >720 Days

Invoice Date is always Either Current Date or the Past Date…

Invoice Date is not supposed to be Future Date…
PDC Payment
We have to pay Rental Checks to Landlord for 1 year
Doc Date 9/20/2024
Posting Date 8/20/2024

Prerequisite ACIN & DR/KR

Check Document DaLess than or Equal
Message Future Document Date is not a

Doc Date
Posting Date SA/KZ
Entry Date
Translation Date

8/22/2024 Regular Session# 94

Accounting Entries
1. GL Dr & Cr are in GL Only.
2. AP Dr or Cr in Vendor Account
3. AR Dr or Cr in Customer Account
4. Cash Dr or Cr in Cash Account
5. Bank Dr or Cr in Bank Account
6. Sales & Purchase Tax Dr or Cr in Tax Account
7. Withholding Tax Dr or Cr in Tax Account
8. Fixed Assets Dr or Cr in Fixed Asset Account
9. Month End Activities Multiple Scenarios
10. Year End Activities Multiple Scenarios
11. Cutover Activities Multiple Scenarios

8/23/2024 Regular Session# 95

Bank Reconciliation Statement:
1. Manual BRS
2. Electronic BRS

Business Requirement:
No of Banks? 5 Banks
No of Bank Accounts ? 20 Bank Accounts
What type of BRS are we going to use? MBS or EBS

Client Country ? India

Name of Bank ? HDFC
No of Bank Accounts? 4 Accounts
BRS Format ? 1 Bank MBS & 3 Banks EBS ( M
Current BRS Process ? To be discussed with Client/Us
Legacy Data Transfer of Bank Accounts ? Open Transactions list will be s

Initial Set up will be done using Manual BRS Functionality:

Create and Assign Business Transactions
1. Transaction 2. +/- 3. Posting Rule

Define Posting Keys and Posting Rules for Manual Bank Statement
1. Create Account Symbols 2. Assign Accounts to Account Symbol
3. Create Keys for Posting Rules 4. Define Posting Rules

Define Variants for Manual Bank Statement

1. Create & Activate Variant

Debit & Credit Logic

As per Accounting:
Debit What Comes In Bank Balance Increasing is Trea
Credit What Goes Out Bank Balance Decreasing is Tre

As per Banking:
Debit all Deductions Bank Balance Decreasing is Tre
Credit all Additions Bank Balance Increasing is Trea

Bank Transactions currently processed by the Client

Transaction As Per AccouAs Per Banking
1. Checks Issues to Vendors - -
2. Checks Received from Customers + +
3. Bank Transfers made to Vendors - -
4. Bank Transfers received from Customers + +
5. Bank Charges - -
6. Bank Incomes + +

Transaction As Per AccouAs Per Banking

1. Checks Issues to Vendors CREDIT DEBIT
2. Checks Received from Customers DEBIT CREDIT
3. Bank Transfers made to Vendors CREDIT DEBIT
4. Bank Transfers received from Customers DEBIT CREDIT
5. Bank Charges CREDIT DEBIT
6. Bank Incomes DEBIT CREDIT
How we are going to perform BRS ?
What is the Base? Bank Statement / Bank Pass Bo

We will get the Dr & Cr Information from Bank Statement..

We need to make sure that we are not getting confused with Dr/Cr from Ac

If Bank Statement is representing a Transaction as a CREDIT

It is a Possible Debit Transaction in the Accounting

If Bank Statement is representing a Transaction as a DEBIT

It is a Possible Credit Transaction in the Accounting

Bank will represent Debit as "D" or "DR" in the Statement

Bank will represent Credit as "C" or "CR" in the Statement

Assignment:
1. GL Master Creation
2. House Bank Configuration 100 % of MBS
3. Main & Sub Account Concept 90% of EBS
4. Vendor Payment ( Based on Invoice )
5. Customer Payment ( Based on Invoice )
6. Expense Booking ( PNL with Cost Center )
7. Income Booking ( PNL with Profit Center )
8. OKB9 - Default Cost Center
9. FAGL3KEH - Default Profit Center

8/24/2024 Regular Session# 96

HDFC Bank.. Manual Bank Reconciliation:
Transaction Date Amount
Opening Balance on 1st Aug 2024 Aug.01.2024 0
1. Checks Issues to Vendors CHQ# 358760 Aug.03.2024 50000
2. Checks Received from Customers CHQ# 0 Aug.03.2024 80000
3. Bank Transfers made to Vendors TRF# 65 Aug.08.2024 27000
4. Bank Transfers received from Customers Aug.14.2024 45000
5. Bank Charges Aug.15.2024 2500
6. Bank Incomes Aug.16.2024 3200
Closing Balance on 24th Aug 2024 Aug.24.2024

BS - Clearing Entries in BRS

PNL - Direct Entries in BRS

Check Tranactions: Are Identified by Check Numbers

Transfer Transactions: Are Identified by UTR/Transaction Reference Numbe

Clearing is always based on a Key Field… ( Doc#, Amount, Assignment, Refer

What is the Length of Check Number ? 6 Digits

What is the Length of Transaction Ref Number ? Upto 24 Digits

Accounting Entries during Bank Re

1. Checks Issues to Vendors
Vendor Payment Entry BRS Entry
Vendor Dr… 50000 HDFC Check Outgo
HDFC Check Outgoing Cr.. 50000 HDFC Bank Main
2. Checks Received from Customers
Customer Receipt Entry BRS Entry
HDFC Check Incoming Dr… 80000 HDFC Bank Main D
Customer Cr… 80000 HDFC Check Inco

3. Bank Transfers made to Vendors

Vendor Payment Entry BRS Entry
Vendor Dr… 27000 HDFC Transfer Out
HDFC Transfer Outgong Cr.. 27000 HDFC Bank Main

4. Bank Transfers received from Customers

Customer Receipt Entry BRS Entry
HDFC Transfer Incoming Dr… 45000 HDFC Bank Main D
Customer Cr… 45000 HDFC Transfer In

5. Bank Charges
No Entry BRS Entry
Bank Charges Dr..
HDFC Bank Main

6. Bank Incomes
No Entry BRS Entry
HDFC Bank Main D
Bank Income Cr

1. Vendor Check Payment:

Create a BP Vendor
Create an Invoice
Make a Payment using Manual/APP - F-53/F-58/F110
Open Entry in the HDFC Check Outgoing Account

2. Customer Check Receipt:

Create a BP Customer
Create an Invoice
Make a Receipt manually F-28

3. Vendor Transfer Payment:

Create a BP Vendor
Create an Invoice
Make a Payment using Manual/APP - F-53/F-58/F110
Open Entry in the HDFC Check Outgoing Account

4. Customer Transfer Receipt:

Create a BP Customer
Create an Invoice
Make a Receipt manually F-28

8/25/2024 Regular Session# 97

Create and Assign Business Transactions

Internal Transaction Types ( MBRS )
1. Check Outgoing A1CO
2. Check Incoming A1CI
3. Transfer Outgoing A1TO
4. Transfer Incoming A1TI
5. Bank Expenses A1BE
6. Bank Incomes A1BI

BRS Entry
HDFC Check Outgoing A1CO
HDFC Bank Main A1BM
HDFC Check Incoming A1CI
HDFC Transfer Outgoing A1TO
HDFC Transfer Incoming A1TI
Bank Charges A1BC
Bank Income A1BI

8/26/2024 Regular Session# 98

Asset Accounting:
Company Code: AC10
Ledgers: 0L & NL
Currencies: INR & USD
Accounting Principles: IAS & IFRS

Baseline / Organization Structure in New Asset Accounting in S/4 HANA

Asset Accounting Configuration T. Code = ORFA
Level 1: Create Chart of Depreciation & Assign to Company Code

Copy Reference Chart of Depreciation/Depreciation Areas

0L + LC = Dep Area - IFRS - INR

0L + GC = Dep Area - IFRS - USD
NL + LC = Dep Area - IAS - INR
NL + GC = Dep Area - IAS - USD

In Accounting Document Posting:

Leading Ledger
Can have different Posting Pe
Non Leading Ledger

In Asset Document Posting:

Leading Ledger
Cannot have different Posting P
Non Leading Ledger

Accounting Principles:
1. IFRS - 0L - Leading Ledger - Group ReportinJan - Dec
2. IAS - NL - Non Leading Ledger - Local ReporApr - Mar

Ledger Specific Postings:

FB01L / FB50L

To meet the Asset Accounting requirement in S4HANA System we need to f

1. Create a Non Leading Ledger ( Name it as Representative Ledger )
2. Representative Ledger is a copy of Leading Ledger with your company cod

0L AC10 Ledger 0L
NL AC10 NON LEADING LED
RL AC10 Representative Le
Whenever a Ledger is created… with the same name Ledger Group is create
We can link/join/combine/add multiple Ledgers in a Ledger Group

For Asset Accounting We need two ledger Groups to be used:

1. 0L - Leading Ledger - IFRS - Jan-Dec (0L)
2. AC10 - Representative Ledger Group - AC10(NL & RL)

Any Ledger Group which contains multiples Ledgers in it.. Must be represen

2. AC10 - Representative Ledger Group - AC10(NL & RL)

If we say AC10 group is repesented by NL FY will be Apr-Mar
If we say AC10 group is repesented by RL FY will be Jan-Dec

9/2/2024 Regular Session# 99

Asset Accounting Organization Structure: ( ORFA )
Copy Reference Chart of Depreciation/Depreciation Areas

9/3/2024 Regular Session# 100

Asset Accounting Data / Business Process Flow:
1. Country
Depreciation Methods
Depreciation Calcuation Logic

2. Types or Category or Classification of Fixed Assets

Asset Class:
Furniture & Fixtures 10% SLM
Land & Building 15% SLM
Plant & Machinery 20% SLM
Softwares & Licenses 10% SLM
Motor Vehicles 15% SLM
Computer & Accessories 20% SLM

3. Volume of Assets:
25 Thoudand
10 Thousand

Active Assets Value >0 Data Migration

Inactive Assets Value = 0 No Data Migration

Asset Data Migration / Cut-Over

We need to migrate Assets Net Book Value which is part of Trial Balance

Furniture & Fixtures ( 3600 Count ) 25 Lacs NBV

Land & Building ( 120 Count ) 86 Lacs NBV
Plant & Machinery ( 800 Count ) 120 Lacs NBV
Softwares & Licenses ( 80 Count ) 80 Lacs NBV
Motor Vehicles ( 400 Count ) 40 Lacs NBV
Computer & Accessories ( 5000 Count ) 180 Lacs NBV

Fixed Asset is a Sub-Ledger Accounting:

We need to Migrate the Data at Each Individual Asset Level
Name of the Asset
Legacy Asset Number / Tag
Original Purchase Date / Capitalization Date
Original Value of the Asset
Depreciation till Date ( Acc. Dep )
Net Book Value of the Asset
Depreciation Start Date
Depreciation Method
Cost Center

Segregation Point
1. Current Year Acquisition 2. Prior Year Acquisition
FY = 2024 FY </= 2023
Only current Year Dep Dep till Last Fiscal Year & Curre

Project Timelines:
Start Date of the Project 04th Feb 2023
End Date of the Project 16th Sep 2024 (Go-Live Date)

Go-Live Date: 16th Sep 2024

Go-Live Fiscal Year = 2024

Asset Purchase DaDD.MM.Y

Asset 1 03.Sep.202403.09.202
Asset 2
Asset 3
Asset 4

Day to Day Asset Entries:

1. Asset Master
2. Asset Purchases
3. Asset Transfers
4. Asset Sales
5. Asset Scrap
6. Asset Revaluations
7. Asset Depreciations
8. Asset Under Construction ( AUC / CWIP )

9/4/2024 Regular Session# 101

Level 1: COD Creation & Assignment
Level 2: Asset Postings

Example:
Acer India Purchaed a Machinery for Hyderabad Plant from LTI Limited for 5
Asset Class = Plant & Machinery
Asset GL Determination = Various G/L's to be used in Asset Postings
Asset Technical Clearing Account = Used for Asset Procurement/Purchase
Depreciation Key = Used for Calculating Depreciation
Default Account Assignment = Used for Cost center & Profit Center Determi

GL Account Master Data

1. Plant & Machinery
2. P & M Scrapping
3. Asset Sale Clearing
4. Profit on sale of P&M
5. Loss on sale of P&M
6. Acc. Dep on P&M
7. Dep on P&M
8. Asset Technical Clearing
 9/6/2024 Regular Session# 102
Acer India Purchaed a Machinery for Hyderabad Plant from LTI Limited for 5
Basic Accounting Entry:
Machinery Dr… 500000
LTI Limited Cr… -500000

Details Dep As per IASDep as per IFRS (1

Asset Value 500,000.00 ###
Purchase Date 14.June.202414.June.2024
Dep Method 5 Years Life 10% SLM
Asset Value /Asset Value * Dep
Dep per year 500000 / 5 500000*10%
100,000.00 ###

Annual Dep /Annual Dep / No.o

Daily Depreciation 100000/36550000/365
273.97 136.99

Monthly Depreciation Daily Dep * Daily Dep * No of

273.97*31 or273.97*31 or 30 o

June 4,657.53 ###

July 8,493.15 ###
Aug 8,493.15 ###
Sep 8,219.18 ###

SAP FICO Data Flow:

Business Requirement:
Configuration:
Master Data
Transaction
Reports
Support

0L NL
Dr/Cr Dr/Cr

Purchase
1 Invoice

Asset = 2 Separate Debits

Vendor = 1 Single Credit

9/9/2024 Regular Session# 103

Asset Master Creation
Asset Purchase with Vendor
Asset Explorer ( Depreciation Validation )

Depreciation Posting:
Accounting Entry:
Depreciation Dr…
Accumulated Depreciation Cr..
Legacy Asset Data Migration: Jan
IFRS = 10% SLM IAS = 5 YearsFeb
Mar
1. Prior Year Acquisition Apr
Asset Purchase Date: 01.01.2022 May
Asset Purchase Value: 100000

Project Go-Live Date: 14.June.2024

Cut Over Date: 31.May.2024

Asset Life IFRS IAS

2022 10,000.00 ###
2023 10,000.00 ###
2024 - May (152 Days ) 4,153.01 ###

Depreciation till Last Fiscal Year 20000 40000

Depreciation in Current Fiscal Year till Cutove 4153.01 8306.01
Asset Net Book Value on 31.May.2024 75846.99 51694

Depreciation for June 2024… (30Days) 819.67 ###

Prior Year Asset Migration accounting entry:

Plant & Machinery Dr… 100,000.00 APC Value
Acc.Dep on Plant & Mach Cr… 20,000.00- Acc. Dep till Last F
FIXED ASSET Takeover Cr… 80,000.00- Data Takeover till
Acc.Dep on Plant & Mach Cr… 4,153.01- Acc. Dep Current y
FIXED ASSET Takeover Dr… 4,153.01 Data Takeover Cur
 9/10/2024 Regular Session# 104
FI-MM Integration FI-SD Integration
P2P Cycle O2C Cycle

Plant AC10
Material
Storage Location
Valuation Area AC10
Business Area AC10
Inventory Valuations
Stock Value Calculation
Stock Qty * Stock Price
Stock Price:
1. Standard Price 2. Moving Average Price
Purchase Order Price
Material Master Price
1. PO price & Material Master Price are SAME
2. PO price is higher than Material Master Price
3. PO price is lower than Material Master Price

Price Difference
Example:
PO Price = 100 Per Unit
Material Master Price = 110 Per Unit
Price Difference = PO Price - Material Master Price
PRD = 100-110 = 10
Price Difference Value = PRD per Unit * PO Qty
10* 25Qty = 250 is the PRD Value

Material Dr…. 2750 PO Qty*Material M

GRIR Clearing Cr… -2500 PO Qty*PO Rate
Price Difference Cr.. -250 PO Qty*Price Diff
0

Standard Price S
Moving Average Price V

Material Ledger - Activation is Mandatory in S4HANA

ML Activation T.Code = CKMSTART
FI Currencies in S4 Hana = 10
ML Currencies in S4Hana = 3

Price Control - S | V
Price Indicator - 2 | 3

S2 | S3 | V2 | V3

Material Qty Std.priceMaterial Value

100 100 10000
100 105 10500

105
Actual Valuation ( Based on Actual Price )
Preliminaly Valuation ( Based on Standard Price )
Material Movements:
Inward + Received - Movement Type 101 102 Q
Outward - Issued - Movement Type

Account Movement:
Inward + Debit - Posting Key 40 50 29A 39A
Outward - Credit - Posting Key

Accounting Document: F-02 | FB50

Rent Dr F-43 = 31
Cash Cr

9/11/2024 Regular Session# 105

Taxation:
1. Direct Taxation 2. Indirect Taxation
Withholding Tax / TDS Sales & Purchase Tax / VAT / G

Tax GL Accounts:
1. Sales Tax BS Account - Liability - OIM
2. Purchase Tax BS Account - Asset - OIM
3. Withholding Tax BS Account - Liability -OIM

Tax Payments
Indirect Tax:
Balance of Sales & Purchase Tax together
Input Tax & Output Tax
Input Tax = Purchase Tax = We are Paying Tax to Vendor
Output Tax = Sales Tax = We are receiving Tax from Customer

At the Month/Quarter End, We need to Submit the Tax reports to Tax Auth
Supporting / Back up date for Tax filing is Sales & Purchase Report

Example: We are declaring Sales Tax collected as 25000..

We are declaring Purchase Tax paid as 20000…
Net Tax Impact = 5000 to be paid to Tax Authorities

Sales Breakup.. Which agrees with Sales Tax

Purchase Breakup… Which agrees with Purchase Tax

Accounting Entry for Purchase Tax:

Purchase Dr.. 1000 ( Manual Entry )
Purchase Tax Dr… 100 (Automatic Entry ) Condition Type->Accou
Vendor Cr… -1100 ( Manual Entry )

Account Determination
Transaction Key/Event Key/ Account Key: 000 | KDF | KDB | BSX | WRX

Condition Type
FI - Tax Condition Record -> Account Key -> G/L
SD - Tax Condition Record -> Account Key -> G/L
MM - Tax Condition Record -> Account Key -> G/L
Procedure:
FI: Tax Procedure - Condition Record
SD: SD Pricing Procedure - Condition Record
MM: MM Pricing Procedure - Condition Record

9/12/2024 Regular Session# 106

Assessment Cycle & Distribution Cycle:
Common Cost
Example: Administration Cost: Cost centers: - CO -> Cost Elem
1. Stationary Primary Cost Element |
2. Canteen Distribution Cycle |
3. House Keeping
4. Pantry Expenses Sender | Receiver
5. Security Expenses Cost Center | Cost Cente
6. Event Charges Primary CE | Primacy CE
Primary CE | Secondary C

Primary Cost Element = FI GL Account

Secondary Cost Element = Common CO GL Account

GL Accounts: Expenses
1. Rent = Rent CE
2. Salaries = Salaries CE
3. Transport = Transport CE
4. Wages = Wages CE

Primary Cost elements in the receiver we will show as it is incase of Distribu

Primary Cost elements in the receiver we will show as Secondary Cost incas

Example:
Acer is providing Transport facility to the Staff and decided to charge the Co
Acer has below Departments currently:
Finance & Accounts - 40 Employees
Logistics - 25 Employees
Sales - 20 Employees
Procurement - 10 Employees
HR - 5 Employees
Admin - 4 Emplpyees
Production - 10 Employees

Transportation Cost Break up per Month:

1. Vehicles Rent 150000
2. Driver Salary 30000
3. Fuel 25000
4. Repair & Maintanance 5000
5. Fines 1000
6. Insurance 1500
7. Other Cost 1000
213500

Cost Allocation Options:

Option 1: Distribute Total cost equally to all 30500

Option 2: Distribute Total cost based on uage to all Departments

Total Employees using Transport = 40 Members
Cost Per Employee = 213500/40 = 5337.50
Eash Dept will have fixed % to take the Cost

Expense GL Creation
Cost Center Creation
Cost Center Group
Cost Element Group
Statistical Key Figure

9/14/2024 Regular Session# 107

Config Steps FI-MM

T. Code Step Values
OX14 Define ValuPlant Level
OX10 Define PlanAC10
OIAS Define LocaAC10
OX09 Define StorAC10
OVXB Define DiviAD
OX18 Assign PlanAC10->AC10
OX03 Define BusiAC10
OMJ7 Assign B.ArAC10->AC10
OX08 Define PurcAC10
OVXD Define ShipAC10
OX01 Assign Pur.AC10->AC10
OX17 Assign Pur.AC10->AC10
OME4 Define Pur AC1
OMSF Define Mate AC10
OMSY Maintain C 2024.08
OMS2 Define Mate ROH, HALB, FERT
IMG-MM-Purchasing-Purchase Order Set TolerancPE, SE
IMG-MM-Inventory Management and Physi
Define PlanCopy from 0001
OMC0 Set TolerancB1, B2, VP
OMRV Inv Verific AC10
OMWM Valuation CVal. Grp. Code A
OMWD Valuation G0001
OMR2 Defaut Tax Ac C10
OKB9 Default AccTo be enabled d
OMR6 Set TolerancAN,AP,BD,BR,BW
OMX2 Define Material Ledger Type
OMX3 Assign Material Ledger to V
OMX1 Material LeML Active.. Price
CKMSTART ML Activation
OBYC Account Determination
OMWB
MM01 Material Master Creation
BP Business Partner / Vendor
ME21N Purchase Order
MIGO Goods Receipt
SE16N Verify GL Postings with A/C

FI -SD INTEGRATION SETTINGS

1. Define Sales Organization OVX5 DEIN
2. Define Distribution Channel OVXI DI
3. Define Division OVXB D1
4. Define Shipping Points OVXD DEIN
5. Assign Sales org to Co. Code OVX3
6. Assign Distribution Channel to OVXK
7. Assign Division to Sales Org OVXA
8. Set up Sales Area OVXG
9. Assign Sales Org & Dist. ChannelOVX6
10. Assign Shipping Point to PlantOVXC
11. Define Common Distribution VOR1
12. Define Common Division VOR2
13. Maintain Pricing Procedure OVKK
14. Set up Partner Determination VOPAN
15. Assign Shipping Point OVL2
16. Revenue Account DeterminatiVKOA
17. GST Configuration V/05 & V/07
18. Define & Assign Account Keys V/06 & VK11

9/16/2024 Regular Session# 108

FI-MM Integration Configuration:
Example:
Acer India placed an Order for 1000 LCD Monitors from TMG Monitors Ltd f
1. Vendor : TMG Monitors
2. Material: LCD Monitor
3. Material Qty: 1000 Units
4. Materal PO Price: 2000 Per Unir (INR)
5. Purchase Value = 1000*2000 = 2000000

9/17/2024 Regular Session# 109

1. Vendor : TMG Monitors 17010
We will create Vendor using BP….
Our Vendor should have below TWO Roles to be able to create/raise a Purc
- FLVN00 = Company Code FI Vendor
- FLVN01 = Purchase Organization MM/Plant Vendor

2. Create Purchase Order: 4500000132

We will create Purchase Order using ME21N

3. Material Master creation:

We will create Material Master using MM01
LCD Monitor 5000017
Error Message: Material Ledger Activation
ML Activation is done in CKMSTART ( This is part of Cutover / Open client Ac

Legacy Data / Opening Balance Upload:

Trial Balance of Acer India for August 2024.

1. Inventory - Raw Material 500 Qty @ 1800 900000
Inventory Reports:
MMBE
MB5B
MB52

We need to bring opening stock into Inventory first.. Using MIGO Transactio

Chart of account Transaction key Valuation Grp Key Account Grp Key
ACER GBB _______ _______
1. Chart of account

2. Transaction key (= Posting transaction)

3. Valuation grouping code

4. Account grouping code

5. Valuation class

Account determination for entry ACER GBB not possible

Accounting Entry for Initial Stock Upload:

Inventory Raw Material Dr… 900000 OBYC: BSX
Initial Stock Upload Cr… -900000 OBYC: GBB->BSA

9/18/2024 Regular Session# 110

1. Opening Balance upload for Material.
Key Boards - 250 Qty @ 500 Each 125000
Accounting Entry:
Inventory - Raw Material Dr.. OBYC->BSX
Initial Stock Upload Cr… OBYC->GBB->BSA
 9/19/2024 Regular Session# 111
Vendor Purchase Order Creation Process:
PO Creation T. Code = ME21N
PO Display T. Code = ME23N
PO Approval T. Code = ME29N

Types of Purchase Orders:

1. Material PO: Account Assignment Category = Blank
2. Service PO: Account Assignment Category = K (Cost Center)
3. Capex/Asset PO: Account Assignment Category = A (Fixed Asset)

Material Purchase Order Scenario:

Acer Placed an Order to buy 300 Key Boards at an agreed price of 500 Per U
1. Vendor Master : 17010
2. Material Master : 5000032

Purchase Order# 4500000156

GRN Posting: # 5000000140

Inventory Raw Material Dr… 1500000 (PO Qty * Material Master Price)
GR/IR Clearing Cr… -150000 (PO Qty * PO Price)

Price Difference is posted due to Exchange Rate difference between Inv USD

9/20/2024 Regular Session# 112

Basic Tax Code Creation Process:
Tax Code represents Tax Percentage
Tax Percentate is applied on Purchase Amount
Purchase amount is represented as Tax Base Amount
Tax Base Amounts / Purchase Amount is treated as Condition Record in SAP

Create tax Procedure: AC10

Assign Tax Procedure to Country IN->AC10
Define Tax Condition Record 1. Base Condition (A B K ) 2. Pu
Define Tax Key/Process A1P
Create Tax GL Account 17100001 (BS-Asset-OIM)
Assign Condition Record in Tax Procedure OBYZ/OBQ3
Tax GL Account Determination OB40

9/21/2024 Regular Session# 113

Service Purchase Order:
Service PO is created against a Cost Center with Cost Element.
Cost Center is represented as an Account Assignment Category "K" in PO
In Service we need to mention the GL(Primary Cost Element) along with Cos

PO Cycle:
PO -> GRN -> INV -> PMT -> BRS

PO - No Accounting Entry.
GRN:
Expense (Service) Dr… GL is taken directly from PO.
GRIR Clearing Cr.. OBYC-WRX

INV:
GRIR Clearing Dr… OBYC-WRX
 Vendor Cr… Vendor is taken from PO

Asset PO:
Asset PO is created when we are procuring any Fixed Asset
Account Assignment category "A" is used for Asset/Capex PO
In PO, We need to mention Asset Number in the Line Item Account Assignm

PO Cycle:
PO -> GRN -> INV -> PMT -> BRS

PO - No Accounting Entry
GRN - No Accounting Entry
INV -
Asset Tech.Clearing Dr…
Vendor Cr..

Asset Procurement:
Operational View Valuation View
Asset Tech.Clearing Dr… Asset Dr..
Vendor Cr… Asset Tech.Clearing Cr…

One PO Cycle execution

1. PO creation 5 Mins
2. GRN posting 5 Mins
3. Invoice posting 5 Mins

Material Master Price: 100

Current Qty: 400
Current Value: 400000 Inv. Rev Loss/Gain 20000
Material -20000
MR21 = 100 is replaced with 95
Material Master Price: 95
Current Qty: 400
Current Value: 380000

9/23/2024 Regular Session# 114

Service Purchase Order (Opex)
Example: Acer has placed an order for Lunch for 200 Employees from ABC R
Vendor: ABC Restautant 17020
Material: -NA
G/L: Food Expenses (Primacy Cost Element) 42201002
Cost Center: IT Department AC10031001
Purchase Value: 200 * 300 = 60000
PO# 4500000187
GRN# 5000000001
INV# 5100000001

9/24/2024 Regular Session# 115

Asset Purchase / Capex PO:
Here, we are purchasing a Fixed Asset using PO.
For Asset PO, Account assignment category "A" will be used.
Asset Master Number must be assigned inside the PO
During GRN: For Assets there is no Accounting Entry (Standard Process mos
When there is no Accounting entry at GRN: There is no involvement of GR/I
During Invoice posting: Accounting Entry will be same as F-90.. (Asset Tech.

Example:
Acer placed an order for a Machinery to be used in the Mumbai Plant from
Vendor: 17010
Fixed Asset: 10000003
PO: 4500000203
GRN: 5000000200 (No A/c entry as it is non valuated GRN)
INV: 5105600849 (Operational View Doc)

In OME9 T. Code, we will control Asset GRN to be Valuated or Non Valuated

If Asset GRN is Valuated = Acconting entry at MIGO
If Asset GRN is Non Valuated = No Acconting entry at MIGO

9/25/2024 Regular Session# 116

Purchase Order along with Tax Calculation:
Example:
Example: Acer has placed an order for Lunch for 200 Employees from ABC R
with an Applicable Tax of 10%
Vendor: ABC Restautant 17020
Material: -NA
G/L: Food Expenses (Primacy Cost Element) 42201002
Cost Center: IT Department AC10031001
Purchase Value: 200 * 300 = 60000 PLUS 10% Tax 6000 (60000*10%) Total P
PO: 4500000222

Purchase Order along with Freight

Example: Acer has placed an order for Lunch for 200 Employees from ABC R
Delivery Charges to be paid to Same Vendor: 500 INR
Vendor: ABC Restautant 17020
Material: -NA
G/L: Food Expenses (Primacy Cost Element) 42201002
Cost Center: IT Department AC10031001
Purchase Value: 60000 + 500 = 60500
PO: 4500000223

Delivery Charges to be paid to Different Vendor (DTDC Courier ): 500 INR

9/26/2024 Regular Session# 117

General Discussion

9/28/2024 Regular Session# 118

Assessment Cycle & Distribution Cycle

Example:
Acer is providing Transport service to the Staff and the total cost relaed to T
respective depts who are using the transport service based on the specific p
During the month, Acer will accumulate Transport cost in a Common Cost ce
This cost will be setteled using Assessment/Distribution method.
The cost break up of Transport expenses for August 2024 is as follows:
1. Vehicle Rental Cost 200000
2. Driver's Salary 50000
3. Fuel Charges 40000
4. Vehicle Repairs & Maintanance 5000
5. Vehicle Insurance 15000
Total Transport Cost for Aug-2024 310000

In the Acer, There are 4 Departments who is utilising the Transport Service:
1. Finance & Accounts Dept
2. Logistics Dept
3. Human Resources Dept
4. Amin Dept

Acer has decided to allocate Transport cost based on the below Percentage
1. Finance & Accounts Dept 30%
2. Logistics Dept 20%
3. Human Resources Dept 15%
4. Amin Dept 35%
100%

Calculation of Cost Allocation based on Distributi

Expense Name: Total F&A
100% 30%
1. Vehicle Rental Cost 200000 60000
2. Driver's Salary 50000 15000
3. Fuel Charges 40000 12000
4. Vehicle Repairs & Maintanance 5000 1500
5. Vehicle Insurance 15000 4500
310000 93000

Calculation of Cost Allocation based on Assessm

Expense Name: Total F&A
100% 30%
1. Vehicle Rental Cost 200000
2. Driver's Salary 50000
3. Fuel Charges 40000
4. Vehicle Repairs & Maintanance 5000
5. Vehicle Insurance 15000
310000 93000

Master Data Pre-requisites for Assessment & Distribution cycle Configuratio

1. Cost Center Master Data
- Sender Cost Center AC: Prefix for Assessment Cycle
- Receiver Cost Center DC: Prefix for Distribution Cycl

2. G/L Account (Primary Cost Elements ) Common both scenarios:

i. Vehicle Rental Cost AC: Prefix for Assessment Cycle
ii. Driver's Salary DC: Prefix for Distribution Cycl
iii. Fuel Charges AC: Fuel Charges | DC: Fuel C
iv. Vehicle Repairs & Maintanance
v. Vehicle Insurance

3. G/L Account (Secondary Cost Element) Applicable only for Assessment Cy

i. Assessment cost element
Cost Center to be created: GL Accounts to be
AC: Finance & Accounts Dept AC: Vehicle Rental
AC: Logistics Dept AC: Driver's Salary
AC: Human Resources Dept AC: Fuel Charges
AC: Amin Dept AC: Vehicle Repair
DC: Finance & Acounts Dept AC: Vehicle Insura
DC: Logistics Dept DC: Vehicle Rental
DC: Human Resources Dept DC: Driver's Salary
DC: Amin Dept DC: Fuel Charges
DC: Vehicle Repair
DC: Vehicle Insura

Additional Master to be created on 29-09-2024 Session:

1. Common Cost Center
2. Assessment Cost Element

9/30/2024 Regular Session# 119

Distribution Cycle
Master Data:
Cost Centers: Receivers
GL /Cost Element : Sender & Receiver

Sender Cost Center: We have to create a new Common cost center / Suppor
DC: Common Cost Center

Steps:
1. Post GL Expenses with Common Cost Center FB50/F-02/FB01
2. Display Cost Center Report KSB1N
3. Display Cost Center Comparision Report S_ALR_87013611
4. Create Cost element group KAH1
5. Create cost center group KSH1
6. Define distrubution cycle KSV1
7. Execute Distribution cycle KSV5
 SAP FICO

FI
Financial Accounting
Accounts
1. General Ledger
2. Accounts Payable
3. Accounts Receivable
4. Cash & Bank Accounting
5. Taxation
6. Fixed Assets
7. Integrations

????????
verview Session# 01

verview Session# 02

Finalised Business Process

Tested Business Process

verview Session# 03

Accounting Cycle:
 Business Transactions
Journal Entries
Ledger Accounts
1. Trial Balance
2. Profit & Loss Statement
3. Balance Sheet

Profit

verview Session# 04

Balance Sheet Accounts

Profit & Loss Accounts

BS Cash Dr
BS Capital Cr
 Main Ledger
Sub Ledger Person/Org
Sub Ledger Person/Org
Sub Ledger Land, Furniture.Motorss

All entries
Vendor Order

verview Session# 05

ustomers Sales

Sub Ledger Person/Org

Sub Ledger Person/Org

A Purchased Material from B

A: Purchase
 B: Sale

Customer
Sale
O2C

verview Session# 06
ountry Specific… Localization… Legal requirement

ercentage SLM/WDV
UL

OPEX
CAPEX

verview Session# 07
ash Journal
ouse Bank

ain & Sub Account

ank Recons

Vendors
Customers

Country Specific / Localization / Legal requirement

verview Session# 08

er Ranges
verview Session# 09
Create | Change | Display
Create | Change | Display
 1 to 3 Months

verview Session# 10
verview Session# 11
Less Jobs
More Jobs

egular Session# 01

( +ve )

DEBIT
Expenses
Assets

DEBIT
Receiver
What Comes In
 Expenses & Losses

Liabilities
25

ash Dr.. Capital Cr..

ent Dr.. Cash Cr..

50000
5000
2000
30000
43000
3000
500
2500
 5000

egular Session# 02
Ajay IT solutions Ltd
Amount DEBIT
50000 Cash
5000 Adv. Rent
2000 Rent
30000 Purchase
43000 Cash
3000 Salaries
500 Elctricity
2500 Furniture
5000 Computer & prin

egular Session# 03

oduct/Service
egular Session# 04

nfiguration
ocess Configuration

90 Mins // 60 Mins

egular Session# 05

Client/User
FICO Consultant
Client/User
Client/User
Client/User
FICO Consultant
 FIT-GAP Analysis
RICEFW Objects

Straight Fit = SAP Configurations will meet t

GAP = Customization (RICEFW) will meet the

egular Session# 06

SAP End User

SAP Easy Access
Master Data | Transaction Data | Reports

eneral Ledger Main Ledger

ccounts Payable Sub Ledger
ccounts Receivable Sub Ledger
sset Accounting Sub Ledger

TB -> PNL -> BS

 Balance Sheet
Liabilities
Sundry Creditors
(Multiple Vendors )
1000

Purchase
ustomer Sale
xed Asset Purchase & Sale

egular Session# 07

2. PO Based Purchases
 PO Purchases
FI -MM Integration / P2P Cycle

Vendor / Supplier / Creditor / Seller / Business Partner (BP

Purchases | Returns/Credit Memos | Payments | Advances
Line Item | Balance | Ageing Reports

egular Session# 08
 2. SO Based Sales
SO Sales
FI -SD Integration / O2C Cycle

Customer / Debtor / Buyer / Business Partner (BP)

Sales | Returns/Credit Memos | Receipts | Advances
Line Item | Balance | Ageing Reports
egular Session# 09

ountry Specific
calization/Legal Requirement

Purchase
Sales
Net Book Value ( NBV )
Depreciation
Accumulated Depreciation

Balance Sheet
Assets:
Assets Gross Block
 Less: Acc. Dep
Assets Net Block

egular Session# 10
Samsung
Mobile
Tablets
TV's
AC
Refregerator
Washing Machine

Countries of Operations:
India
USA
Singapore
China

Reporting Cycle
April - March
January - December

Currencies
Local Currency
Group Currency
 2. Group Reporting
Profit Corporate Specific / Consolidation
100 INR Samsung Corpor
120 USD Samsung Corpor
80 SGD Samsung Corpor
50 CNY Samsung Corpor

egular Session# 11
Enterprise Structure | Global Settings | Global Parameters |
ct Quorations )

Ajay SAP FICO Training

10000
-10000
0

2000
-2000
0

1500
-1500
0

egular Session# 12

OX15
OX02
OX16

OB13
OB62
OBD4
OB53

OB29
OB37

OBBO
OBBP
OB52

OBC4
OBC5

OBA0
OBA3
OBA4

OBYZ
OBBG

OKKP
OKKP
OKKP
 SPRO

FINSC_LEDGER

ate | Open Posting Period

egular Session# 13

ient: 100 ( Functional) | 110 ( Technical) | 120 ( Functional)

ient: 200 ( Functional)
ient: 100 ( Functional)

1. Dedictaed Resource
 2. Shared Resource

SPRO -> IMG

SAP Consultant Menu
Configuration

Data Flow in SAP FICO

1. Business Requirement
2. Configuration
3. Master Data
4. Transaction Data
5. Reports
6. Support

egular Session# 14

egular Session# 15
egular Session# 16

egular Session# 17

egular Session# 18

ppo USA Oppo Singapore

ountry Specific ( In our case of Oppo India, It is Indian Local reporting as per Indian
orporate Specific ( In our case of Oppo India, It is Corporate reporting for Consolida

2. Non Leading Ledger

Local Reporting
Group Reporting
r Consolidation…

g for Country specific reportings

s are followed

Local CCY Local Prinicple Local Fiscal Year

INR IAS Apr - Mar
USD US GAAP Jan - Dec
CNY CN AS Jan - Dec

March 2024.
egular Session# 19

andatory

arely Used

Account Amount
Cash Dr 100
Capital Cr -100

Account Amount
Cash Dr 100
Capital Cr -100
 Accounting Document contains TWO views:
1. Data Entry View
2. General Ledger View

Splitting is applicable mainly for Sub Ledger Postings only..

GL GL/GL
AP GL/AP
AR GL/AR
AA GL,AP,AR/AA

Account Assignments like Profit Center & Segment are not ap

egular Session# 20
0KE5
OKKS
FINS_CUST_CONS_CHK_P

egular Session# 21

egular Session# 22
essions

ia….. Working for Indian Client Working from our office

ia….. Working for Foreign Client Working from Client office

egular Session# 23

2/flp?sap-client=100&sap-language=EN

egular Session# 24

4. China 5. Dubai 6. UK
ABC CN Ltd ABC AE Ltd ABC UK Ltd
EUR

March Financials
PNL = 3000 Profit
BS = 5000

USA
USD - LC - USG USD - GC - IFRS
 800.00 800.00
(1,000.00) (1,000.00)
100.00 100.00
(200.00) (200.00)
(300.00) (300.00)

BPC/SAC/Powe BI/Other 3rd Party Tools

Balance Carry Forward

INDIA COKE
IN20

egular Session# 25

2. Group Reporting
Jan - Dec ( IFRS ) USD
Jan - Dec ( IFRS ) USD
Jan - Dec ( IFRS ) USD
Jan - Dec ( IFRS ) USD

2. In US01 Co. Code

31. March. 2024
 Salaries Dr.. 5000
Bank Cr.. -5000
0
Calender Month = Accounting Period
PNL for March 2024
Jan - Dec

March = Period no 3

Period 03 of Fiscal Year 2024

2024

t Co. Code
nd Co. Code Global Template

orporate Policy

egular Session# 26

Roll Out
E2E Implementation
Edwards Roll Out
Roll Out
AP FICO SAP System
ECC
S4HANA

Business Requirement/Process
Configuration
Master Data
Transaction
Reports

egular Session# 27
Tata Motors Limited Tata Steel Limited

Dell Computers USA Ltd Dell Computers UK Ltd

2. Laptops 3. Accessories 4. Servicing

Toyota Cars USA Ltd Toyota Cars UK Ltd

e Parts 3. Servicing

Mobiles Servicing
 01 / IN1001
S01 / US1001

egular Session# 28

egular Session# 29

4HK900570 ( Import) A4HK900570 ( Import)

AC10
Quality 3. Production

TR MOVEMENT… Release & Import

egular Session# 30

dscape

Functional Consultants for Configurations purpose only.

 Technical Consultants for ABAP programs purpose only.
both Functional & Technical Consultants for Testing Purpose.

Consultants & End Users/Client for Testing & Training Purpose

ring the Implementation as a Pre-Production/Mock Client…. To be used for Cutove

End users/Client for day to day Business Transactions/Reporting purpose. As a Co

t if we have to make any changes in PRD system. We must use FIREFIGHTER user ID
Production system with the Consultant User ID is not Allowed.

Dev 200
Dev 200
Dev 200
QAS 100
QAS 100
QAS 100

Print / Solution Design Document

ess Master List
m related changes

n Dev-100 only..

No Action In SE09 -> Release Sub Task & Main Task

SCC1 - Put TR Number and Execute
In STMS_IMPORT -> Select the TR and Import.
In STMS_IMPORT -> Select the TR and Import.
In STMS_IMPORT -> Select the TR and Import.

egular Session# 31
 Support
Baseline 1. Change Requests ( CR )
Business Process

Client
Operating Concern
onsultant Controlling Area
company Code
Plant
Purchase Org
onsultant Sales Org

he changes to PRD

guration
ce Test

Training

er Approval

egular Session# 32

andatory

egular Session# 33
 O
Optional

egular Session# 34
S FORMAT

egular Session# 35

1. Classic GL ECC Only

2. New GL ECC & S4HANA

SAP Customizing Implementation Guide->Financial Accounting->General Led

er Accounting

Profit Center
 PC1
PC1
0

egular Session# 36
andatory and Used by Default for all company codes
ptional and Based on the Business Requirement

Group Reporting
Non Leading
Leading
IFRS
Jan - Dec

IFRS
Jan - Dec
 IFRS
Jan - Dec

IFRS
Jan - Dec

Non Leading
To be Assigned
To be Assigned
LC/GC
To be Assigned

This is Assigned at Co. Code Level… Derived from Co. Code in Ledger
This is Assigned at Client Level ( SCC4 ). Derived from Controlling Area

100 INR
100 INR
2.5 USD

egular Session# 37

egular Session# 38

Account Types = A D K M S
11 to 19 )
31 to 39 )

egular Session# 39

CC & S4HANA
nly in S4HANA until 1909
nly in S4HANA from 2020
CC & S4HANA

egular Session# 40
ANA 2020 onwards )

2/flp?sap-client=100&sap-language=EN#DataMigration-manage&/?sap-iapp-state=

egular Session# 41

Accessories Servicing Tablets

AC1003 AC1004 AC1005

Purchasing DepSales Dept

egular Session# 42

Data Flow in SAP FICO

1. Business Requiement
2. Configuration
3. Master Data
4. Transaction Data
5. Reports
C10011001 6. Support

n a Document.. ( ASSET / LIABILITY / INCOME / EXPENSE )

egular Session# 43

oject Go-Live Date 16.MAY.2024

June 2023.. To May 2024

Testing -> Integration Testing -> Conig Doc -> UT Doc

e Testing -> Integration Testing -> User Training -> User Manual -> UAT Doc
rted to PRD… Cutover Activities -> Hand over system to Client

ance of April 2024 from the Client.

on May 3rd May 1 to May 3 = 2 periods open

on May 5th
on May 3rd
on May 7th

AC1001 AC1002 AC1003

300.00
1,200.00
(700.00)
 300.00
200.00
1,600.00
(2,900.00)
-

BS & PNL ) BS -> Open Item & Non Open Item

ndor / Fixed Assets

egular Session# 44

ompany Code Segment

his is applicable only for the respective company code

ode Level

pe Description | Control Data | Create Bank Interest

pe Description
ontrol Data | Create Bank Interest

separate LSMW Projects )

LSMW or MASS ( T. Code ) In ECC & S/4 HANA.

lling Area using 0KE5 ( T. Code )

garte Your Data.

he CO Area… ( This is not recommeded )

the Segment inside the Profit Center Master Data.

ofit Center at Company Code Level

EPC_BUKRS

ea Level
equirement in OKEON ( T. Code )
Migrate Your Data
egular Session# 45

May - 2024
We will upload Trial Balance
We will upload Actual Accounting Entries

Accounting Entry for TB Upload

Debit Credit
Cash - 1210000TB Take Over - 81100000
Rent - 4210000TB Take Over - 81100000
TB Take Over - Capital 21000000
TB Take Over - Sales - 31100000

2/flp?sap-client=100&sap-language=EN#DataMigration-manage&/?sap-iapp-state=

egular Session# 46
egular Session# 47

egular Session# 48

11201000
11202000

egular Session# 49
egular Session# 50
are GL's )
F-02
FB03
FB02
FAGLL03 / FBL3N
FAGLL03H
FAGLB03 / FS10N
S_PL0_86000030 / FIORI APP TB
F.01 / FIORI BS
FB08 / FBRA / F.80

FB50
FB01
FBB1
F-02
F-02
F-02
F-02
F-02
FB50L / FB01L

egular Session# 51
elow Key Combination
MBA/BTECH/BCOM
Key Combination = 1&2&3 Batch - 2020
 10&4&4 Batch - 2021
Batch - 2022
010000000AC102024

nly Header Text & Reference can be edited

nly Assignment & Text can be edited

FB02
FAGLL03 / FBL3N
FAGLL03H
FAGLB03 / FS10N
S_PL0_86000030 https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/
F.01 / FIORI BS https://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/
FB08 / FBRA / F.80

egular Session# 52

egular Session# 53
FB50
FB01
 FBB1

F-02

F-02

F-02

egular Session# 54
F-02
Pending
Pending
F-02
FB50L / FB01L
GCAC

Payable ) Accounts as Open Item.

count balance ZERO.

30,000.00
(30,000.00)

30,000.00
(30,000.00)

document
nything

We call it as Local Currency Posting

ency, We call it as Foreign Currency Posting

. Based on the exchange rates.

Indirect Quotation
 / Exchnage Rate = FC
000 INR / 80 = 12.5 USD

ansaction
saction

fference

egular Session# 55
 All the requirements are taken and configured
Only Legal/Country specific requirements are taken and configured. Remain
mplementation

egular Session# 56
Only Legal/Country specific requirements are taken and configured. Remain

pt Country Specific settings.

egular Session# 57

ation other than SAP

SD | PP | SF | PS
egular Session# 58

ble ( AP )
l the Sub-Ledgers are connected to Main Ledger
ased on Reconciliation Accounts

Balance Sheet
Assets
Sundry Debtors
Fixed Assets ( Gross & Net )
son / Organization
son / Organization
/Plant/machinery/Furniture/Motor Vehicles/Computers/Software/Licenses

O Based | Non PO Based

ed | Non SO Based
le | Depreciation

er | Accounts Payable |Supplier

r | Accounts Receivable

n any Company
al Trasaction
SD Integration

>PGI->Billing->PMT->BRS

egular Session# 59

A/C Entry
-
Inventory/Expense/Asset Dr… GRIR Cr
GRIR Dr… Vendor Cr
 Vendor Dr… Bank Outgoing Cr
Bank Outgoing Dr… Bank Main Cr

voice Recipt ( IR ).

egular Session# 60
in the Liabilities side of Balance Sheet.

Data Flow in SAP FICO

1. Business Requirement
2. Configuration
3. Master Data
4. Transaction Data
5. Reports
6. Support

undry Creditors

er Master Config
r Config

Implementation
 we perform any transaction with Vendor
as Business Partners.

sons/org or same pesron/org

uy from ABC Ltd..

ll to ABC Ltd..

BC = Vendor
BC = Customer

endor Code = 2222

ustomer Code = 4444

zation's Name and Address.

ner, we must assign BP Roles…
ustomer

egular Session# 61

OBD3 Client Level Configuration

XKN1 Client Level Configuration
OBAS Client Level Configuration
OBA3 Co. Code Level Configuration
FS00 Master Data ( End User )
FK01/XK01/MKMaster Data ( End User )
OBA7 Client Level Configuration
FBN1 Co. Code Level Configuration
* Transaction Data ( End User )
* Reporting Data ( End User )

S/4 HANA Additional Configuration steps

 OBD3 Client Level Configuration
XKN1 Client Level Configuration
OBAS Client Level Configuration
OBA3 Co. Code Level Configuration
BUCF Client Level ConSAP Customizing Implementation Guide->Cro
- Client Level ConSAP Customizing Implementation Guide->Cro
- Client Level ConSAP Customizing Implementation Guide->Cro
FS00 Master Data ( End User )
BP Master Data ( End User )
OBA7 Client Level Configuration
FBN1 Co. Code Level Configuration
* Transaction Data ( End User )
* Reporting Data ( End User )

egular Session# 62

egular Session# 63

egular Session# 64

endor Invoice / Incoming Invoice / Supplier Invoice

es ( FI )

hat is Purchased to be Debited

endor to be Credited

GL Line Item
Vendor Line Item

Level… Becase Doc Splitting is applicable only for GL Line Items.

ve Profit center in the Sub-Ledger line item dutring General Ledger Simulation.

Profit Center
GL Line Item AC1001
Vendor Line It -

Profit Center
GL Line Item AC1001
GL Line Item AC1001

egular Session# 65

r 5000 on 15/06/2024
slery Limited
ater Charges

orporate

egular Session# 66

r 5000 on 15/06/2024

slery Limited
ater Charges
nance Dept
cer India Computers

ery Group
& Vendor ( CVI )
 controls
ostings ( Park & Post )
t posting without Quality Check ( QC )
endors. We need to make them available in SAP

es, On Account depending upon the business requirements

WRICEF Object.

onfiguration Mapping (KDS )

BP Numbers Vendor A/C GroBP Grouping Co
100001 - 19999 V001 V001
200001 - 29999 V002 V002
300001 - 39999 V003 V003
400001 - 49999 V004 V004
500001 - 59999 V005 V005
600001 - 69999 V006 V006

S/4 HANA Additional Configuration steps

OBD3 Client Level Configuration
XKN1 Client Level Configuration
OBAS Client Level Configuration
 OBA3 Co. Code Level Configuration
BUCF Client Level ConSAP Customizing Implementation Guide->Cro
- Client Level ConSAP Customizing Implementation Guide->Cro
- Client Level ConSAP Customizing Implementation Guide->Cro
FS00 Master Data ( End User )
BP Master Data ( End User )
OBA7 Client Level Configuration
FBN1 Co. Code Level Configuration
* Transaction Data ( End User )
* Reporting Data ( End User )

roduction System.
SoD.. = Segregation of Duties
One user will not do everything
All users will not have all access
SoD Conflict…
User Roles & Authorization

User Activities
1. Master Data = Create/Change/Display
2. Transaction Data = Create/Change/Display
3. Reports = Display

BP Numbers Vendor A/C GroBP Grouping Co

100001 - 19999 V001 V001
200001 - 29999 V002 V002
300001 - 39999 V003 V003
 400001 - 49999 V004 V004
500001 - 59999 V005 V005
600001 - 69999 V006 V006

make payment later.

5501
2nd June 2024
mmediate payment
ash/Bank
neitem/Balance/Ageing
ntry for Credit Memo:
&K Stores Dr.. 2500
Stationary Cr… 2500

nfigure below functionalities

any Company
e must use Main & Sub Account Concept for Banks )
ents & Cash Receipts are posted… Daily Cash Reconciliation is performed
ent & Receipts are posted. Monthly Bank Reconciliation (BRS) is performed

settlement
only with Cash Journals

Cash Journals
Cash Journal
Cash Journals
Cash Journal

FS00 12100001
FBCJC1 01
FBCJC0 1001
FBCJC2 Multiple
FBCJC3
FBCJ
n TB is 6500 INR

House Bank Concept.

ouse Bank is Mandatory

ouse Bank is Optional
ouse Bank is Mandatory

the help of Bank Accounts only.

account operated by the Company..

bad Branch
Mumbai Branch

Branch

S/4 HANA
 00 - Master Data
alance Sheet or Cash
onfig ( FI12 )
aster Data ( Fiori App )
ouse Bank/Acct ID Optional & Mandatory

2/flp?sap-client=100&sap-language=EN#BankAccount-manageMasterData&/?sap-i
unt ID's in SAP…

d submit the details.

Country Bank Key G/L

IN HDFC123401
IN HDFC123401
IN AXIS123401
IN SBI123401

sed on Unique combination of Bank Name & Bank Key

ADHAPUR Branch,,, we have 4 Accounts

sed on actual Account number from Bank

nk GL's in SAP.
during BRS…. It should represent same Balance as per Bank Statement in Balance S
ay to day Bank entries.. Based on BRS, data is moved from Sub a/c to Main a/c.

atement

Country Bank Key G/L

IN HDFC123401 13101000
AXIS 13101010
SBI 13101020
KOTAK 13101030
BANK OF AMERICA

s… ( 0 to 9 )
ring Each Company Code Accounts…
 AC30 (3*)
41101234
41207676
12130909
21993763
-
-
-
13103000

t concept:
for BRS and to represent exact Bank statement Balance in B/S.
ay to day bank entries.

sed for Bank Main G/L This is Fixed

sed for Bank Check Incoming G/L This is Variable
sed for Bank Check Outgoing G/L This is Variable
sed for Bank Transfer Incoming G/L This is Variable
sed for Bank Transfer Outgoing G/L This is Variable
o be decided

ain - INR-*275* NON OIM

eck Incoming - INR-*2OIM
eck Outgoing - INR-*2OIM OIM = OPEN ITEM MANAGEMENT
ansfer Incoming - INR- OIM
ansfer Outgoing - INR- OIM
 Create House Bank
Display House Bank & Account ID
To create House Bank Account ID
2/flp?sap-client=100&sap-language=EN#BankAccount-manageMasterData&/?sap-i

i2/flp?sap-client=100&sap-language=EN#BankAccount-manageMasterData&/?sap

Balance Sheet
Liabilities Amt Assets
Domestic Vend -1560 Bank Balance
Recon A/C Recon A/C

ttps://a4h2710.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=100&sap
ttps://11423a4h.kvrsolutionservices.com:44323/sap/bc/ui2/flp
ttps://11410a4h.kvrsolutionservices.com:44300/sap/bc/ui2/flp?sap-client=100&sa

Invoice are identified with below Document Types:

 KR = FI Invoice ( Non PO Based Invoice )
RE = MM Invoice (PO Based Invoice )

Credit Memos are identified with below Document Types

KG = FI Credit Memo ( Non PO Based Cr.Memo )

Vendor Payments are identified with below Document Types

KZ = Manual Payment to Vendor
ZP = Automatic Payment to Vendor

ent Amount of LC & GC..

 e assigned to Acc. Payable Recon G/L in OB09 T. Code

ayment / Special GL Transaction

Vendor Master
Reconciliation Account = Purchases/Cr.Memo/Payment
Accounts Payable ( Domestic/Import/Trade )

Special GL Recon Account = Advance Payments

ke Acc.Payable )

elebration Balance Sheet

Liabilities Assets
(22,000.00) 7,000.00

(22,000.00) 7,000.00
000 ( Noted Item ) (15,000.00)
Spl GL
Normal GL
 Normal GL
Normal GL

endor Dr… Bank Outgoing Cr..

endor Dr… Bank Outgoing Cr..

e don’t configure this from FBZP… We will do it before APP Config using FI12
 Invoice Sending Co. Code.. It is the Co. Code where there is a Liability
Payment Paying Co. Code.. It is the Co. code which is processing the pa

ing Co. Codes are Different.. ( Inv & Pmt are booked by Different Co. Codes )
ing Co.Codes are Same… ( Inv & Pmt are booked by Same Co. Code )

AC40
SINGAPORE

utomatic Payment
BP Vendor
Invoice
Due Date ( Payment Terms )
Payment Method

r 20000 INR.. On 13.July.2024

 Z 10000
AXIS
ICICI

osting Date, Doc Entered upto, Co, Code, Pmt Method, Next Pmt Date, Vendor Num

fication code

Exeption List
House Banks… HDFC & AXIS

Ranking Order
ich bank is picked up Vendor Master House Bank

upplies SG Limited for 1000 SGD on 05.July.2024

 the Invoice in SGD currency only

1000 SGD
50000 INR ( FC to LC ) *
625 USD ( LC to FC ) /

R - USD (80)
R - USD (82)

GC - USD
(625.00)
621.95
(3.05)

res for 40000 INR…

ms/take the order.
ption 2:
ownpayment

djust Downpayment with Invoice

Default Cost Center Mapping ( Only for Cost Elements )

OKB9

Due on 25/july
Due on 10/july
n Payment

heck Number & Printing of Check

heck Number & Printing of Check

0000 INR …. Vendor Dr…. Bank Out Cr..

voice Details, Payment Doc #, Date, Deducations… Etc…
100165 )

ment & Check Print Seperately… ( F-53 & FBZ5 )

ment & Check Print together… ( F-58 )

yment to be processed using Check from F110.

ZF110_IN_AVIS
ZF110_PRENUM_CHCK
ZRFFOUS_C
nd Rupees Only

AXIS BANK LIMITED

ate: ( PAYR-ZALDT) VA STORES
mount: (PAYR - RWBTR )
Amount in Words: ( ABAP Code )

anual/Digital Manual/Digital
Sign

heck Formats:
ommon Format for All bHDFC/CITY/AXIS/SBI
parate Format for everHDFC/CITY/AXIS/SBI

TS Format
heck Format, Size are fixed by Reserve Bank/Central Bank
t -> Bank Reconciliation

Configuration Mapping (KDS )

BP Numbers Customer A/C GBP Grouping Co
100001 - 19999 C001 C001
200001 - 29999 C002 C002
300001 - 39999 C003 C003
400001 - 49999 C004 C004
500001 - 59999 C005 C005
600001 - 69999 C006 C006

S/4 HANA Additional Configuration steps

OBD2 Client Level Configuration
XDN1 Client Level Configuration
OBAR Client Level Configuration
OBA3 Co. Code Level Configuration
BUCF Client Level ConSAP Customizing Implementation Guide->Cro
 - Client Level ConSAP Customizing Implementation Guide->Cro
- Client Level ConSAP Customizing Implementation Guide->Cro
FS00 Master Data ( End User )
BP Master Data ( End User )
OBA7 Client Level Configuration
FBN1 Co. Code Level Configuration
* Transaction Data ( End User )
* Reporting Data ( End User )

on 03-08-2024

les Cr…

n a Daily/Weekly/Monthly Basis…

pdated manually by the User

T940/BAI ) is uploaded either manually/automatically by the User

y while performing BRS

record all day to day Bank Transactions

rnsactions accepted/honoured by Bank…

nt Opening & Closing Balance

ng & Closing Balance

atement Date
ank Account Number
atement Number
pening Balance
ansaction Details
ote to Payee
osing Balance
 User specific…
Bank Specific

FI - SD Integration
ustomer

2C - Order to Cash

Material/Inventory/Stock
Services/Opex/PNL Expenses
Fixed Asset/Asset/Capex

2C Cycle ( FI-SD )
Sales Order
Delivery
Post Goods Issue ( PGI )
Customer Billing
Customer Incoming Payment
Bank Reconciliation Statement

sted Automatically
ccount Determination Concept

nt Determination
updated/posted during Payment entries
nt related to Discount Allowed/Received is posted automatically
n APP Config.. Bank Outgoing GL's are auto updated/posted

les Order
l the Sales are based on SO's
Material SO
Service SO
Export SO
Interco SO
Accounting Entries ( FI-SD )
Material SO
3. Post Goods Issue ( PGI )
Cost of Goods Sold Debit 1,000.00
Inventory Credit (1,000.00)
-

4. Customer Billing
Customer Debit 1,200.00
Sales Credit (1,200.00)
-

Accounting Entries ( FI-SD )

Service SO
3. Post Goods Issue ( PGI )
Cost of Goods Sold Debit 1,000.00
Inventory Service Credit (1,000.00)
-

4. Customer Billing
Customer Debit 1200
Sales Credit -1200
0
001 / C001 / C003 / C004 / C005

Ledgers
Leading Non Leading
IFRS IAS / USGAAP

Local Requirement / Legal Requirement /Statutory Requirement/ Localizati

alue * Dep Formula
 If Asset Benefit is for more than ONE YEAR then it is called as a FIXED ASSET

Land & Building

Plant & Machinery
Furniture & Fixtures
Softwares & Licenses
Motor Vehicles
Computers & Accessories
alue / Dep Formula

enario 2:
cer India Pvt Ltd
perating in INDIA, USA, CHINA, SINGAPORE.. Etc
ultiple Accounting Standards
UTIPLE LEDGERS
ading Ledger & Non Leading Ledger
ULTIPLE CURRENCIES
ARALLEL VALUATION

NE ASSET = DIFFERENT VALUE ( NBV )

CER INDIA
10000
Dep = Asset Value * Dep Formula
Dep = 10000*10%
1000 Per Year
9000

10000
Dep = Asset Value * Dep Formula
Dep = 10000*15%
1500 Per Year
8500
Replacement

pe / Co. Code / Doc CCY / Ref / Header Text

Account / Amount / Cost Center / Profit Center / Assignment / Text

andard Control using PPV

ss than or Equal to System Date
ent Date is not allowed.

GL Only.
dor Account
tomer Account
h Account
k Account
Account
Account
d Asset Account
 3 Banks EBS ( MT940 )
d with Client/Users
tions list will be shared by Users

t Symbol
ncreasing is Treated as DEBIT
Decreasing is Treated as CREDIT

Decreasing is Treated as DEBIT

ncreasing is Treated as CREDIT

s Per Banking

s Per Banking
nt / Bank Pass Book

h Dr/Cr from Accounting Point of view

00 % of MBS
0% of EBS
 As Per AccountAs Per AccountiAs Per Banking
-
-(Cr) (50,000.00) - (Dr)
+(Dr) 80,000.00 + (Cr)
-(Cr) (27,000.00) - (Dr)
+(Dr) 45,000.00 + (Cr)
-(Cr) (2,500.00) - (Dr)
+(Dr) 3,200.00 + (Cr)
48,700.00
Available (Dr)

eference Numbers

ssignment, Refernece, Payment Reference ( India ) )

*Assignment*
pto 24 Digits *Assignment* / *Reference*

s during Bank Reconciliation Statement

RS Entry
DFC Check Outgoing Dr.. 50000
HDFC Bank Main Cr.. 50000
RS Entry
DFC Bank Main Dr… 80000
HDFC Check Incoming Cr… 80000

RS Entry
DFC Transfer Outgoing Dr.. 27000
HDFC Bank Main Cr.. 27000

RS Entry
DFC Bank Main Dr.. 45000
HDFC Transfer Incoming Cr.. 45000

RS Entry
ank Charges Dr.. 2500
HDFC Bank Main Cr.. 2500

RS Entry
DFC Bank Main Dr… 3200
Bank Income Cr… 3200
For Clearing Entries.
We provide Posting Key only for Bank Main GL
Bank Sub GL Posting key will be Blank always
 For Direct Entries.
We provide Posting key for both
Bank Main & Bank Exp/Inc GL

Asset Valuation
IFRS
IAS
USGAAP
in S/4 HANA
erent Posting Periods

fferent Posting Periods

em we need to follow below steps:

Ledger )
our company code Parameters.

dger 0L Standard LedgeK4

ON LEADING LEDGER Standard LedgeV3
epresentative Leder Standard LedgeK4
r Group is created bydeault in SAP…
Group

Must be represented by a single Ledger to determine FY & Posting Period.

X
X
ata Migration
o Data Migration

Trial Balance

NBV = Asset Cost - Accumulated Depreciation

NBV = Asset Cost - Accumulated Depreciation
NBV = Asset Cost - Accumulated Depreciation
NBV = Asset Cost - Accumulated Depreciation
NBV = Asset Cost - Accumulated Depreciation
NBV = Asset Cost - Accumulated Depreciation
cquisition

scal Year & Current Year Dep

MM.DD.YYYY Date Date (New )

09.03.2024 03.09.2024 9/3/2024
4/25/2023
 LTI Limited for 500000

Postings
ment/Purchase

Center Determination
 LTI Limited for 500000 on 14.June.2024..

ep as per IFRS (10% SLM)

une.2024
0% SLM
sset Value * Dep %
00000*10%

nnual Dep / No.of Days in a Year

000/365

aily Dep * No of Days in a Month Month

73.97*31 or 30 or 28 or 29 June
July
Aug
Sep
Oct
Nov
Dec
 31
29
31
30
31
152

PC Value
cc. Dep till Last Fiscal Year
ata Takeover till Last Fiscal Year
cc. Dep Current year till Cutover Date
ata Takeover Current Year
O Qty*Material Master Rate
O Qty*PO Rate
O Qty*Price Diff Per Unit

erial Value
ase Tax / VAT / GST/ Jurisdiction

ability - OIM
sset - OIM
iability -OIM
orts to Tax Authorities

on Type->Account Key->GL

| BSX | WRX | PRD

 CO -> Cost Element
lement | Secondary Cost Element
ycle | Assessment Cycle

Receiver
| Cost Center
Primacy CE = Distribution Cycle
Secondary CE = Assessment Cycle

ncase of Distribution Cycle

ndary Cost incase of Assessment Cycle

to charge the Cost to the respective Dept on a monthly basis

Transport Cost: Original (Sender CC)

1. Vehicles Rent 150000
2. Driver Salary 30000
3. Fuel 25000
4. Repair & Ma 5000
5. Fines 1000
6. Insurance 1500
7. Other Cost 1000
 213500

ant Level

C10->AC10

C10->AC10

C10->AC10
C10->AC10
OH, HALB, FERT

opy from 0001 to Our plant

1, B2, VP

al. Grp. Code Active

o be enabled during Testing

N,AP,BD,BR,BW,DQ,DW,KW,PP, PS
rial Ledger Type
ial Ledger to Valuation Area
L Active.. Price Det. 2

ermination

ster Creation
tner / Vendor

tings with A/C determination.. T030 Table

G Monitors Ltd for 2000 Per Montor.

ate/raise a Purchase Order/PO

/ Open client Activity )

MIGO Transaction

Account Grp Key Valuation Class

_______ 3000
d Asset)

rice of 500 Per Unit from TMG Monitors India Pvt Ltd

ial Master Price)

between Inv USD and GRN USD.

on Record in SAP

tion (A B K ) 2. Purchase Tax Condition (MWST & D A D)

Asset-OIM)

ory "K" in PO
t) along with Cosr Center under Line Items Account Assignment Tab

ectly from PO.

n from PO

Account Assignment Tab

learing Cr…
Gain 20000

yees from ABC Restaurant at an agreed price of 300 Per Plate.

ard Process mostly followed)
lvement of GR/IR Clearing Accounts.
90.. (Asset Tech.Clearning Dr.. Vendor Cr.. )

mbai Plant from ABC Equipments Ltd for 200000 INR

n valuated GRN)

or Non Valuated. At Acc.Assignment key "A" Level

yees from ABC Restaurant at an agreed price of 300 Per Plate

00*10%) Total Purchase Value = 66000

yees from ABC Restaurant at an agreed price of 300 Per Plate

ier ): 500 INR

l cost relaed to Transport will be allocated to the

on the specific percentages.
Common Cost center and at the month end
ansport Service:

elow Percentages:

ased on Distribution Cycle:

Logistics HR Admin
20% 15% 35%
40000 30000 70000
10000 7500 17500
8000 6000 14000
1000 750 1750
 3000 2250 5250
62000 46500 108500

ased on Assessment Cycle:

Logistics HR Admin
20% 15% 35%

62000 46500 108500

ycle Configuration:

Assessment Cycle Scenario

Distribution Cycle Scenario

Assessment Cycle Scenario

Distribution Cycle Scenario
es | DC: Fuel Charges

r Assessment Cycle:
L Accounts to be Created
C: Vehicle Rental Cost
C: Driver's Salary
C: Fuel Charges
C: Vehicle Repairs & Maintanance
C: Vehicle Insurance
C: Vehicle Rental Cost
C: Driver's Salary
C: Fuel Charges
C: Vehicle Repairs & Maintanance
C: Vehicle Insurance

center / Support Function Cost Center.

B50/F-02/FB01
ALR_87013611
CO
Controlling
Cost & Management Accounti
1. Cost Element Accounting
2. Cost Center Accounting
3. Profit Center Accounting
4. Internal Orders
5. Product Costing
6. Profitability Analysis
Profits
Sales
Product/Service
Purchase/Manufacture
Finance/Accounting

Data flow in SAP FICO

1. Business Requirement
2. Configuration
3. Master Data
4. Transaction Data
5. Reports
6. Support
 200

PNL Result -200

Debit
Assets
Expenses
rniture.Motorss

FI-MM

Orders

sed Material from B

B = Vendor
A = Customer
equirement

Resume
Clients
Project Type
Duration
Roles & Responsibilities
On-Site
Off-site

Users
Legacy System
Team Size
FIT-GAP Analysis
Staraight Fit
Standard SAP
Effort Estimation
Billing
Time Sheet
 Fresh Passouts… CY/PY

GAP?
Supporting Document

Monetary Transactions
+ -

CREDIT
Incomes
Liabilities
s & Losses

Expenses
25

PNL
BS
olutions Ltd
CREDIT
Capital Trial Balance
Cash Account
Cash Cash
Cash Adv. Rent
Sales Rent
Cash Purchase
Cash Salaries
Cash Elctricity
Cash Furniture
Computer & printer
Capital
Sales
 Enterprise Structure / Global settings

// 60 Mins

Data Flow in SAP FICO

Business Requirement
Configuration
Master Data
Transaction Data
Reports
Support
Analysis
Objects

Fit = SAP Configurations will meet the requirement

ustomization (RICEFW) will meet the requirement

Access
Data | Transaction Data | Reports

Financial Statements
Includes Everything Trial Balance TB
Person / Organization Profit & Loss Statement PNL
Person / Organization Balance Sheet BS
Land/Plant/comupters/Furniture
lance Sheet
Asset
Sundry Debtors
Land & Building
Plant & Machinary
Furniture & Fixtures
Motor Vehicls
Computers

sed Purchases
ntegration / P2P Cycle

ditor / Seller / Business Partner (BP)

dit Memos | Payments | Advances
geing Reports
sed Sales

egration / O2C Cycle

yer / Business Partner (BP)

Memos | Receipts | Advances
geing Reports
 1000
900
k Value ( NBV )

ated Depreciation

1000
 -200
800

Pepsi Amazon
Water Electronics
Soft Driks Home Appliances
Fruit Juices Clothing
Footwear
Beauty

Head office

December

urrency
 Samsung
Samsung India Limited
India
INR
April to March
Indian Accounting Standards

Reporting
e Specific / Consolidation
30 USD
120 USD
50 USD
20 USD
220 USD

lobal Settings | Global Parameters | Definition | Assignment

 Ajay SAP FICO Training
Trial Balance
Cash
Baseline = 90 Mins Capital
Rent
Master & Postings Interest Received
30 Mins
Profit & Loss Statement
Reports = 15 Mins Rent 2000

2000
Balance Sheet
Capital -10000
Loss 500
-9500

OPIN SAP Customizing Implementation Guide->Enterpr

OPIN SAP Customizing Implementation Guide->Enterpr
OPIN->OPIN SAP Customizing Implementation Guide->Enterpr

OPIN Operating COA| Group COA | Country COA

OPIN->OPIN TB
DR CR
EXP & Asset INC &Liability

PNL Local
BS Group

Default Leading
Customized Non Leading
 SAP Customizing Implementation Guide->Financial Accounting->General Led

120 ( Functional)

Apple -> DEV | QAS | PRD

 Apple -> DEV | QAS | PRD
BMW -> DEV | QAS | PRD

sultant Menu

Data Flow in SAP FICO

ss Requirement
uration

ction Data
 Oppo China

Indian Local reporting as per Indian Accounting Standards )

is Corporate reporting for Consolidation purpose as per IFRS )

Approach 1 Most commonly used Approach

Approach 2
Group Reporting Group CCY Group Prinicple
Leading USD IFRS
Leading USD IFRS
Leading USD IFRS

Nominal Account:
DR = Loss ( +ve value )
CR = Profit ( -ve value )
TB, PNL, BS 1. Active Splitting
2. Passive Splitting
3. Zero Balance Splitting

PRCTR
PC1
-
Offsetting
PRCTR Dr = Cr
PC1 Cr = Dr
PC1
ontains TWO views:
There is NO DOC SPLITTING
SPLITTING IS ENABLED

ainly for Sub Ledger Postings only..

Splitting
Splitting

e Profit Center & Segment are not applicable for Customer & Vendor
from our office
from Client office

nancials
00 Profit
Leading Ledger
Non Leading Ledger
Month = Accounting Period
el Limited

puters UK Ltd

ars UK Ltd
e & Import

pose only.
pose only.
esting Purpose.

Training Purpose
Mock Client…. To be used for Cutover Data upload / Certain critical Functionality Te

sactions/Reporting purpose. As a Consultant we will only have Display access in the

m. We must use FIREFIGHTER user ID.
D is not Allowed.
ask & Main Task
e->Financial Accounting->General Ledger Accounting->Business Transactions->Docu
ived from Co. Code in Ledger
Derived from Controlling Area
Migration-manage&/?sap-iapp-state=TASULYAELB3B1AC1WCDCBM3P0UEE34PZ30A
EXPENSE )

g -> User Manual -> UAT Doc

ystem to Client

ods open

AC1004
GL Descriptions
This is applicable for GL Name in Different Languages
SKAT
Migration-manage&/?sap-iapp-state=TASMC6Z5W8SUC18PP1K6W9R94U5WX3G2KJ
ECH/BCOM
Roll No 1-60 1 = Ajay
 Roll No 1-60 1 = Vijay
Roll No 1-60 1 = Mahesh

tionservices.com:44300/sap/bc/ui2/flp?sap-client=100&sap-language=EN#GLAcco
tionservices.com:44300/sap/bc/ui2/flp?sap-client=100&sap-language=EN#Financia
 figured
nts are taken and configured. Remaining is copied from existing set up from a refere

nts are taken and configured. Remaining is copied from existing set up from a refere
omputers/Software/Licenses
omizing Implementation Guide->Cross-Application Components->SAP Business Par
omizing Implementation Guide->Cross-Application Components->SAP Business Par
omizing Implementation Guide->Cross-Application Components->Master Data Sync
for GL Line Items.
ring General Ledger Simulation.
equirements

Vendor No. Range BP Number Range Recon G/L

V1 V1 24100001
V2 V2 24100002
V3 V3 24100003
V4 V4 24100004
V5 V5 24100005
V6 V6 24100006
omizing Implementation Guide->Cross-Application Components->SAP Business Par
omizing Implementation Guide->Cross-Application Components->SAP Business Par
omizing Implementation Guide->Cross-Application Components->Master Data Sync
Vendor No. Range BP Number Range Recon G/L
V1 V1 24100001
V2 V2 24100002
V3 V3 24100003
V4 V4 24100004
V5 V5 24100005
V6 V6 24100006
econciliation is performed
nciliation (BRS) is performed
ccount-manageMasterData&/?sap-iapp-state--history=TASGRN06PDWJKX8R8YUEZ

Account Number CCY Address

276732676275 INR HYD
276732675513 USD HYD
376176716397 INR HYD
973232637263 INR HYD

ank Key

e as per Bank Statement in Balance Sheet

moved from Sub a/c to Main a/c.

Account Number CCY Address

276732676275 INR HYD
Balance in B/S.

PEN ITEM MANAGEMENT

ccount-manageMasterData&/?sap-iapp-state--history=TASGRN06PDWJKX8R8YUEZ

Account-manageMasterData&/?sap-iapp-state--history=TASAUHIXFXZN8B0JA8FKE

Amt
21500

Balance Sheet
HDFC 12500
SBI 2500
AXIS 5000
KOTAK 1000
CITI 500
21500

/sap/bc/ui2/flp?sap-client=100&sap-language=EN
3/sap/bc/ui2/flp
0/sap/bc/ui2/flp?sap-client=100&sap-language=EN

ment Types:
w Document Types
.Memo )

elow Document Types

T. Code

.Memo/Payment This is a Current Liability

yments This is a Current Asset

Balance Sheet
Liabilities Assets
A/C Pay (22,000.00)
Advances 7,000.00

Net Payable (15,000.00)

(15,000.00)
t before APP Config using FI12
he Co. Code where there is a Liability.
e Co. code which is processing the payment

oked by Different Co. Codes )

d by Same Co. Code )
Method, Next Pmt Date, Vendor Number
Cost Elements )
ns… Etc…
BANK LIMITED
Date: ( PAYR-ZALDT)
Amount: (PAYR - RWBTR )
P Code )

Manual/Digital
Sign

ntral Bank
 Customer No. Range BP Number Range Recon G/L
C1 C1 15100001
C2 C2 15100002
C3 C3 15100003
C4 C4 15100004
C5 C5 15100005
C6 C6 15100006

omizing Implementation Guide->Cross-Application Components->SAP Business Par

omizing Implementation Guide->Cross-Application Components->SAP Business Par
omizing Implementation Guide->Cross-Application Components->Master Data Sync
atically by the User
ted automatically
ated/posted
t /Statutory Requirement/ Localization / Country Specific
EAR then it is called as a FIXED ASSET
/ Assignment / Text
As Per Banking
-
(50,000.00) Dr
80,000.00 Cr
(27,000.00) Dr
45,000.00 Cr
(2,500.00) Dr
3,200.00 Cr
48,700.00 Cr
Available (Cr)
Main GL
mine FY & Posting Period.
Current Year Acq
Prior Year Acq
 273.22

Days Asset Used Days Dep Amount IAS

30 17 4,644.81
31 31 8,469.95
31 31 8,469.95
30 30 8,196.72
31 31 8,469.95
30 30 8,196.72
31 31 8,469.95
54,918.03
monthly basis

Receiver CC
Finance (35%) Admin (30%)
1. Vehicles Rent 52500
2. Driver Salary 10500
3. Fuel 8750
4. Repair & Maintanance 1750
5. Fines 350
6. Insurance 525
7. Other Cost 350
 74725 64050
Assessment CE Assessment CE
 INR
150000
-150000
 5.8823529411765

& D A D)

ount Assignment Tab

f 300 Per Plate.
f 300 Per Plate
f 300 Per Plate
nagement Accounting
ment Accounting
ter Accounting
nter Accounting

Costing
lity Analysis
 Client
Consultant
Client
Client
Client
Consultant

Singoff/Approval
Financial Statements
1. Trial Balance
2. Profit & Loss Statement
3. Balance Sheet

Credit
Liabilities
Incomes

Rent Dr PNL
Cash Cr BS
 TB, PNL, BS

Financial Statements
TB
PNL
BS

FI-SD

100

-100 Acc Payable

 100 Acc Receivable

Company 1000 employees

1000 Computers/Laptops
Client Location
Company Location

Core Team Members ( CTM's) Super Users, Process Owners, SM

Tally/Oracle/JD Edwards/MS Dynamics
2 2 1 11111

GAP
RICEFW Object ( Cutomization)
Ajay
outs… CY/PY

Document

CREDIT
Giver
What Goes Out
Incomes & Gains

Incomes
25

6000 Profit
45000
 PNL
DR CR EXP Amt INC Amt
45000 35500 43000
5000
2000 Profit 7500
30000 43000 43000
3000
500 BS
2500 Liab Amt Asst Amt
5000 -50000 57500
50000 Profit -7500
43000 -57500 57500
93000 93000 0
BBP/BRD/SDD
tatements
ce TB
ss Statement PNL
eet BS
Trial Balance
9,500.00
(10,000.00)
2,000.00
(1,500.00)
-
& Loss Statement
Interest Rec'd 1500
Loss 500
2000
Balance Sheet
Cash 9500

9500

on Guide->Enterprise Structure->Definition->Financial Accounting->Define compan

on Guide->Enterprise Structure->Definition->Financial Accounting->Edit, Copy, Dele
on Guide->Enterprise Structure->Assignment->Financial Accounting->Assign compa

Country COA

PNL BS
3 INCOMES 1 ASSETS
4 EXPENSES 2 LIABILITIES
Country Apr-Mar V3
Corporate Jan-Dec K4 3 EXPENSES 1 LIABILITIES
4 INCOMES 2 ASSETS
Group
Local
nting->General Ledger Accounting->Business Transactions->Document Splitting->Cl
Group Fiscal Year
Jan - Dec
Jan - Dec
Jan - Dec
Splitting
ance Splitting
al Functionality Testing before moving/doing in Production system.

isplay access in the Production system.

ransactions->Document Splitting->Classify G/L Accounts for Document Splitting
M3P0UEE34PZ30AJXOSEG
W9R94U5WX3G2KJQZ1SOT7
guage=EN#GLAccount-analyzeTrialBalance?sap-ui-tech-hint=WDA&/sap-iapp-state
guage=EN#FinancialStatement-display
et up from a reference co.code.

et up from a reference co.code.

>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>Master Data Synchronization->Customer/Vendor Integration->Business Partner S
>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>Master Data Synchronization->Customer/Vendor Integration->Business Partner S
6PDWJKX8R8YUEZKL44A46YAQVD9NISMZ2P&sap-iapp-state=TAS0RP7YT0IA83MF
6PDWJKX8R8YUEZKL44A46YAQVD9NISMZ2P&sap-iapp-state=TAS0RP7YT0IA83MF

IXFXZN8B0JA8FKEYC27RWUMBSX55IK0GCY3&sap-iapp-state=TASJO6FPS1LTE8ZH9
>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>SAP Business Partner->Business Partner->Basic Settings->Number Ranges and Gro
>Master Data Synchronization->Customer/Vendor Integration->Business Partner S
 136.61

Dep Amount IFRS

2,322.40 2,322.40-
4,234.97 4,234.98-
4,234.97 4,234.97-
4,098.36 4,098.36-
4,234.97 4,234.97-
4,098.36
4,234.97
27,459.02
Logistics (20%HR (15%)
 42700 32025
Assessment CEAssessment CE
 USD
1830 1830
-1764.71 1764.71
 Process Owners, SME's
MS Dynamics
g->Define company
g->Edit, Copy, Delete, Check Company Code
ting->Assign company code to company

Capital
1 ASSETS +/- Profit or Loss
2 LIABILITIES

1 LIABILITIES
2 ASSETS
ument Splitting->Classify G/L Accounts for Document Splitting
ument Splitting
A&/sap-iapp-state=TASP3108WBU0Q8UR7VGHMFVIDSERGJFGJXNIPZZYM
ber Ranges and Groupings->Define Number Ranges
ber Ranges and Groupings->Define Groupings and Assign Number Ranges
Business Partner Settings->Settings for Vendor Integration->Field Assignment for V
ber Ranges and Groupings->Define Number Ranges
ber Ranges and Groupings->Define Groupings and Assign Number Ranges
Business Partner Settings->Settings for Vendor Integration->Field Assignment for V
AS0RP7YT0IA83MFHL05LF6PZYFL3KXGAA48QLK1T
AS0RP7YT0IA83MFHL05LF6PZYFL3KXGAA48QLK1T

ASJO6FPS1LTE8ZH9VU7AE1IJD42BUOJLVCPSWU24
ber Ranges and Groupings->Define Number Ranges
ber Ranges and Groupings->Define Groupings and Assign Number Ranges
Business Partner Settings->Settings for Vendor Integration->Field Assignment for V
NIPZZYM
Ranges
Assignment for Vendor Integration->Assign Keys->Define Number Assignment for
Ranges
Assignment for Vendor Integration->Assign Keys->Define Number Assignment for
Ranges
Assignment for Vendor Integration->Assign Keys->Define Number Assignment for
er Assignment for Direction BP to Vendor
er Assignment for Direction BP to Vendor
er Assignment for Direction BP to Vendor
Baseline Configuration Steps
1. Define Company
Define Company Code
Assign Company Code to Company

2. Define Chart of Accounts

Assign Chart of Accounts to Company Code
Define GL Account Groups
Define Retained Earnings Account

3. Define Fiscal Year Variant

Assign Fiscal Year Variant to Company Code

4. Define Posting Period Variant

Assign Posting Period Variant to Company Code
Define Open & Close Periods

5. Define Field Status Variant

Assign Field Status Variant to Company Code

6. Define GL Tolerance Group

Define Customer Vendor Tolerance Group
Define User Tolerance Group

7. Define Tax Procedure

Assign Tax Procedure to Country

8. Define Controlling Area

 Assign Company Code to Controlling Area
Activate Controlling Area Components

9. Define Document Splitting Configurations

10. Define Leading & Non Leading Ledgers

11. Activate Profit Center Accounting

Set Controlling Area
12. Define CO -> FI Integration

13. Perform Company code Consitency Check FINS_CUST_CONS

14. Define Document Types | Number Ranges | Exchange Rate | Open Posti

15. Create GL Accounts | Profit Center | Cost Center

16. Post GL Account Document

17. Display GL Account Reports | TB | PNL | BS

OX15 OPIN SAP Customizing Implementation Guide->Enterprise Structure-
OX02 OPIN SAP Customizing Implementation Guide->Enterprise Structure-
OX16 OPIN->SAP Customizing Implementation Guide->Enterprise Structure-

OB13 OPIN Operating COA| Group COA | Country COA

OB62 OPIN-> TB
OBD4 DR CR PNL
OB53 EXP & INC &Liability 3 INCOMES
4 EXPENSES
OB29 PNL Local CountrApr-Mar V3
OB37 BS GroupCorporJan-Dec K4 3 EXPENSES
4 INCOMES
OBBO DefaulLeadinGroup
OBBP CustomNon LeLocal
OB52

OBC4
OBC5

OBA0
OBA3 APR 6 TO May 5
OBA4 1

OBYZ
OBBG

OKKP
 OKKP
OKKP

SPRO SAP Customizing Implementation Guide->Financial Accounting->Gene

FINSC_LEDGER

0KE5
OKKS
SAP Customizing Implementation Guide->Financial Accounting

FINS_CUST_CONS_CHK_P

e Rate | Open Posting Period

terprise Structure->Definition->Financial Accounting->Define company
terprise Structure->Definition->Financial Accounting->Edit, Copy, Delete, Check Com
terprise Structure->Assignment->Financial Accounting->Assign company code to co

BS Capital
1 ASSETS +/- Profit or Loss
2 LIABILITIES

1 LIABILITIES
2 ASSETS
 Accounting->General Ledger Accounting->Business Transactions->Document Splitti

nancial Accounting->Financial Accounting Global Settings->Ledgers->Integration of C

 Delete, Check Company Code
ompany code to company
->Document Splitting->Classify G/L Accounts for Document Splitting

s->Integration of Controlling with Financial Accounting->Define Ledger for CO Vers

Ledger for CO Version
KDS -> Key Data Structures

FI 2 Organization Strucute
CO 1 Client
MM 2 Operating Concern
SD 2 Controlling Area
PP 1 Company Code
PS 1
PM 1 Project Team
HCM 1 1 Project Manager
BASIS 1 1 Project Co-Ordinator
ABAP 2 1 Lead
14 Senior Consultants
Consultants

KDS FOR ABC CLIENT FOR INDIA

Description Count Details
Company 1 ABC Group
Company Code 1 ABC India Pvt Ltd
Chart of Accounts 1 ABC Operating COA
Fiscal Year Variant 2 Jan - Dec
Fiscal Year Variant 2 Apr - Mar
Posting Period Variant 2 Jan - Dec
Posting Period Variant 2 Apr - Mar
Field Status Variant 1 ABC Field Status
Ledgers 2 Leading
Ledgers 2 Non Leading
Accounting Principles 2 Indian A/C Standards
Accounting Principles 2 IFRS
Currencies 2 Local CCY
Currencies 2 Group CCY
Controlling Area 1 ABC Controlling Area
Profit Centers TBD PC1, PC2, PC3
Cost Centers TBD CC1, CC2, CC3
Tax Procedure 1 Indian Taxation
Chart of Depreciation 1 Indian Chart Of Dep

4/26/2024
KDS FOR ACER Com
Description Count Details
Company 1 Acer Computers India Ltd
Company Code 1 Acer Computers India Ltd
Chart of Accounts 1 Acer Operating COA
Fiscal Year Variant 2 January - December
Fiscal Year Variant 2 April - March
Posting Period Variant 2 January - December
Posting Period Variant 2 April - March
Field Status Variant 1 Acer Field Status Variant
Ledgers 2 Leading Ledger
Ledgers 2 Non Leading Ledger
Accounting Principles 2 Indian Accounting Stds
Accounting Principles 2 IFRS
Currencies 2 INR
Currencies 2 USD
Controlling Area 1 Acer Controlling Area
Profit Centers TBD Product level… (Desktop/Laptop
Cost Centers TBD Dept Level ( Sales/Admin/Fin/H
Tax Procedure 1 India Tax Procedure
Chart of Depreciation 1 India Chart of Dep
 KDS DETAILS FOR ACER USA COMPAN
Description Count Details
Company 1 Acer Computers USA Ltd
Company Code 1 Acer Computers USA Ltd
Chart of Accounts 1 Acer Operating COA
4. Fiscal Year Variant 2 January - December
4. Fiscal Year Variant 2 January - December
5. Posting Period Variant 2 January - December
5. Posting Period Variant 2 January - December
Field Status Variant 1 Acer Field Status Variant
3. Ledgers 2 Leading Ledger
3. Ledgers 2 Non Leading Ledger
1. Accounting Principles 2 US GAAP
1. Accounting Principles 2 IFRS
2. Currencies 2 USD
2. Currencies 2 USD
Controlling Area 1 Acer Controlling Area
Profit Centers TBD Product level… (Desktop/Laptop
Cost Centers TBD Dept Level ( Sales/Admin/Fin/H
Tax Procedure 1 India Tax Procedure
Chart of Depreciation 1 India Chart of Dep
tion Strucute

g Concern

10

Level
Client
Company Code
ating COA Client
Client
Client
Client
Client
Client
Client
Client
C Standards Client
Client
 Client
Client
rolling Area Client
Co. Code
Co. Code
Country
art Of Dep Country

KDS FOR ACER Computers Limted

Level INDIA
puters India Ltd Client AC10
puters India Ltd Company Code AC10
rating COA Client ACER
December Client K4
Client V3
December Client AC10
Client AC1L
Status Variant Client ACER
Client 0L
ing Ledger Client AL
counting Stds Client IAS
Client IFRS
Client LC/10/INR
Client GC/30/USD
rolling Area Client ACER
evel… (Desktop/LaptopCo. Code AC1001/AC1002/A
el ( Sales/Admin/Fin/HCo. Code AC10011001/AC10
Procedure Country ZTAXIN
rt of Dep Country CDIN
AILS FOR ACER USA COMPANY CODE ( ROLL-OUT)
Level USA
puters USA Ltd Client AC20
puters USA Ltd Company Code AC20
rating COA Client ACER
December Client K4
December Client K4
December Client AC20
December Client ACAL
Status Variant Client ACER
Client 0L
ing Ledger Client AL
Client USGAAP
Client IFRS
Client LC/10/USD
Client GC/30/USD
rolling Area Client ACER
evel… (Desktop/LaptopCo. Code AC2001/AC2002/AC2003/AC2004
el ( Sales/Admin/Fin/HCo. Code AC20011001/AC20012001
Procedure Country ZTAXUS
rt of Dep Country CDUS
Projects

4 Projects

1- Imp Dell
1 - Rollout Tata
1 - Support Sony

Client
Company Code
Country

Local Reporting
Group Reporting
USA USA Details UK
AC20 Acer Computers USA Ltd
AC20 Acer Computers USA Ltd
ACER Acer Operating COA
K4 January - December
K4 January - December
AC20 January - December
AC2L January - December
ACER Acer Field Status Variant
0L Leading Ledger
AL Non Leading Ledger
USGAAP US GAAP
IFRS IFRS
LC/10/USD USD
GC/30/USD USD
ACER Acer Controlling Area
AC2001/AC2002/AC2003/AC2004 Product level… (Desktop/Laptop/Accessories/Serv
AC20011001/AC20012001 Dept Level ( Sales/Admin/Fin/HR/Prod)
ZTAXUS USA Tax Procedure
CDUS USA Chart of Dep
C2002/AC2003/AC2004
01/AC20012001
 07000
07000
08000
00200

Accessories/Servicing)
Chart of Account Account Group Name
ACER 1110 FIXED ASSETS
ACER 1120 ACCUMULATED DEPRECIATION
ACER 1210 CASH BALANCES
ACER 1310 BANK BALANCES
ACER 1410 SHORT TERM INVESTMENTS
ACER 1420 LONG TERM INVESTMENTS
ACER 1510 ACCOUNTS RECEIVABLE
ACER 1520 CUSTOMER ADVANCES
ACER 1610 INVENTORY
ACER 1710 TAX Receivable
ACER 1720 PREPAID EXPENSES
ACER 1810 LOANS & ADVANCES
ACER 2110 Capital
ACER 2210 Reserves & Surplus
ACER 2310 Bank Overdrafts
ACER 2320 Secured Loans
ACER 2330 Unsecured Loans
ACER 2410 Accounts Payable
ACER 2420 Vendor Advances
ACER 2510 TAX Payable
ACER 2610 Outstanding Expenses
ACER 2620 Other Provisions
ACER 2710 GR/IR Clearing
ACER 3110 Domestic Sales
ACER 3120 Foreign Sales
ACER 3130 Other Sales
ACER 3210 Operating Income
ACER 3310 Non Operating Income
ACER 3410 Discounts Received
ACER 3420 Interest Received
ACER 3430 Misc. Income
ACER 3440 Forex Gains
ACER 3510 Dividend Income
ACER 3520 Investment Income
ACER 3610 Commissions Received
ACER 4110 Direct Expenses
ACER 4120 Indiect Expenses
ACER 4210 Operating Expenses
ACER 4220 Non Operating Expenses
ACER 4310 Bank Charges
ACER 4410 Payroll Expenses
ACER 4420 Staff welfare
ACER 4430 Travel Expenses
ACER 4510 Depreciation
ACER 4320 Forex Losses
ACER 4230 Insurance Expenses
ACER 4440 Salaries
ACER 4450 Wages
ACER 4520 Frieght Expenses
ACER 5100 Secondary Cost
ACER 8100 Takeover Accounts
From Account To Account Item Category
11100000 11199999 07000
11200000 11299999 07000
12100000 12199999 04000
13100000 13199999 04000
14100000 14199999 01000
14200000 14299999 01000
15100000 15199999 02000
15200000 15299999 02100
16100000 16199999 06000
17100000 17199999 05100
17200000 17299999 01000
18100000 18199999 01000
21100000 21199999 01000
22100000 22199999 01000
23100000 23199999 01000
23200000 23299999 01000
23300000 23399999 01000
24100000 24199999 03000
24200000 24299999 03100
25100000 25199999 05100
26100000 26199999 01000
26200000 26299999 01000
27100000 27199999 01000
31100000 31199999 30000 01000

31200000 31299999 30000 01001

31300000 31399999 30000 01100

32100000 32199999 30000 01300

33100000 33199999 30000 02000

34100000 34199999 40100 02100

34200000 34299999 30000 03000

34300000 34399999 30000 03100

34400000 34499999 40200 04000

35100000 35199999 30000 05100

35200000 35299999 30000 05200

36100000 36199999 30000 06000

41100000 41199999 20000 07000

41200000 41299999 20000 20000

42100000 42199999 20000 30000

42200000 42299999 20000 40100

43100000 43199999 20000 40200

44100000 44199999 20000 80000

44200000 44299999 20000

44300000 44399999 20000
45100000 45199999 20000
43200000 43299999 40200
42300000 42399999 20000
44400000 44499999 20000
44500000 44599999 20000
45200000 45299999 20000
51000000 51999999 20000
81000000 81999999 01000
01000 Balance Sheet Account

01001 Zero Balance Posting (Free Balancing Units)

01100 Company Code Clearing

01300 Cash Discount Clearing

02000 Customer

02100 Customer: Special G/L Transaction

03000 Vendor

03100 Vendor: Special G/L Transaction

04000 Cash Account

05100 Taxes on Sales/Purchases

05200 Withholding Tax

06000 Material

07000 Fixed Assets

20000 Expense

30000 Revenue

40100 Cash Discount (Expense/Revenue/Loss)

40200 Exchange Rate Difference

80000 Customer-Specific Item Category

 12100001 SAKNR G/L Account Number C
AC10 BUKRS Company Code C
CASH - RECORDING TXT20 G/L Account Short Text C
CASH - RECORDING TXT50 G/L Account Long Text C
X XBILK Indicator: Account is a balance sheet account? C
1210 KTOKS G/L Account Group C
INR WAERS Account Currency C
001 ZUAWA Key for sorting according to assignment numbers C
G001 FSTAG Field status group C
 10
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G/L Account Number Company Code G/L Account Short Text G/L Account Long Text IndicatG/L Acc
SAKNR BUKRS TXT20 TXT50 XBILK KTOKS
12100001 AC10 CASH - RECORDING CASH - RECORDING X 1210

SAKNR BUKRS TXT20 TXT50 XBILK KTOKS

12100002 AC10 CASH - LSMW CASH - LSMW X 1210
Account Currency Key for sField status group
WAERS ZUAWA FSTAG
INR 001 G001 Fixed Value

WAERS ZUAWA FSTAG

INR 001 G001
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 Question
How to procure material without PO in plants with accounting entries?
How to select third house bank if payment is not available in first 2 housebank?
How to select a particular customer invoice pick of payments from EBS?
How many depreciation areas will be required for ledger 0L, N1 with parallel currency as group and hard currency?
Why SAP has introduced technical clearning account?
Organization structure of FI?
How to deselect open item management account for GL?
If line item display is not selected then will data goes BSID?
Where to assign foreign currency valuation adjustment account in Financial Statement Version?
WHT
If one&posting
GST? period variant is assigned to multiple company codes then will be possible to restrict the opening period
at particular company codes?
Yes in Fiori App, manage posting period it is possible to restrict at company code level?
How migration has been performed?
How a P&L has
If a vendor will 6settle to Retained
invoices, earning
with amount account what then
10,20,30,40,5,5 will happen next
how will after retained
he select earnings
invoice with accounts?
amount 10 & 20K without
any selection in a particular payment run if he doesn't want to select the particular parameter?
If a vendor wants to pay amount <200K with ICICI Bank, >200K with HDFC and =200K with Citibank then how he will
achieve?
Same for customer as well?
what is the use of message function and message variant in IDOCS?
What is the program name which will automatically process the IDOCS once it is generated
What is partner profile?
What
If is the
an EBS postingthen
is coming of realised gain orwill
how system loss?
the identify the paricular invoices for the same customer like if a customer has
10
what is the first step of validation and how it system
invoices open based on which parameter willan
will throw select
errorthe particular
message invoices?
if same message id has been given in
validation?
If a vendor has 10 invoices and in payment I want to exclude 5 invoices how can we achieve it wihout any additional
parameter, how can we achieve it?
Freight cancel after GR Creation?
Cost Center and Internal Order?
Total dunning levels are 7 and after 7th reminder, business wants to send reminder again then how it is possible?
On payment terms maximum how many days we can define?
What kind of documents can we post to on-leading ledgers?
How
For antooutbound
change the field of for
payment single field suppose
vendor value of out
all the IDOCS
of 10 massonly
invoices change?
rest 3 are failed , how it will notify to SAP
customer and how to deal with it?
How we can send particular vendor invoice related field in F110 generated program. So that bank can send same field
value
For aninasset
EBS for
got reconciliation
depreciated with in SAP?
the rate of 10% in initial two years, now the business wants to change it to 30%
depreciation rate.. Would that be possible, if yes then how can we achieve it?
How to procure and sell intercompany asset with sales order and purchase order?

Question
Just breif about yourself?
Did you work on any Implementation Project?
Which system you work on? ECC or S4HANA?
What are the major changes you seen in S4 Hana in FI side?
Why SAP has introduced the BP concept here? What is the purpose here?
In the implementation process what are the teams you working with? End to End or middle of the project?
Have you worked on Accrual Engine in this part?
Did you prepare the FS?
Recently have you prepared any customised reports?
what logic you have given to the ABAPER in that particular Sceanrio?

Did you open IDOC or Interfaces?

While doing configuration, how many ledgers you used?

How many currenices you used?

Reporting done on both the currencies or only one currency?

What the tcodes to move the TR from Development to Quality?

Same TR will move to production also?

Did you work on LTMC/Migration tool?

While uploading the Master data or transaction data whether we need to do any basic configuration or Automatically
system will moving to the new system in dev? (Template)

Did you work on technical clearning account? Why we need this account in asset account in S4 Hana?

Any configuration is required fo this technical clearning account?

Did you work on APP? What are the tables are getting updated while payment run in S4 Hana?

What are the tables in S4 Hana? Tell me any 10 tables?

While doing FBZP configuration, what changes you seen in S4 Hana System?

Did you work on the Forein Currency Revaluation?

Apart from this what are the month end actvities you have done?

Why you have to manage open and closing period?

Did you work on OTC Cycle? What is the end to end cycle?

What are journal the entries will come for this OTC cycle from top to botom?

Did you work on any other direct table entries?

Did you work on any Zreports? What is the logic you have given to the APABER?

How come BSEG comes in S4 Hana System?

You did the Inter Company accounts?

Scenario: Customer wants t code needs to be created for Vendor account posting it can be FB60 or MIRO with PO or
without PO and particular region for Ex.Canada the cost element WBS should be suppresed and all the currency should
be in document currency? So for this they want to use the standard T code and they want to create a customized T
code? so what is the logic you will write for this? How will you prepare the FS and what are the tables and fields you will
include?

What are the tickets you have handled in your support project?
Did you work on Foreign Currency Revalutation? So, in this Foregin Currency Revaluation why we have to do in only
month-end why we cannot do in daily basis, what is the mechanism for doing this? How the rates are updated in the
SAP System?

What are the journal entires? Where you see this particular differences loss or gain values?

Did you work on P2P Cycle?

If Material PO created without account assignment category whether it is possible in MIGO or MIRO?

Why and where we have to assign this account assignment category, in which T code we have to assign this?
What are the Journal entries while creating the PO? While doing the MIGO how the entry posted in FI side & what are
the transaction keys? What tables are getting updated while posting MIGO & MIRO?

Any GL account posted in FI side, what are the tables getting updated in the backend?

All the GL account postings are getting updated in ACDOCA?

Who will give the test cases you or your manager?

 Module / Topic Solution
FI-MM No of Questions from Each Module
APP Module
APP FI-MM
Asset A/cing APP
Asset A/cing Asset A/cing
Baseline Config Baseline Config
GL GL
GL FCV
FCV Tax
Tax Data Migration
Baseline Config IDOCS
Baseline Config Validation/Substitution
Data Migration CO
Data Migration Dunning
APP Inter Co.,
APP
APP
IDOCS FS
IDOCS APP
IDOCS FCV
FCV IDOCS
APP
Validation/Substitution
APP
FI-MM
CO
Dunning
Baseline Config
Baseline Config
IDOCS
APP
APP
Asset A/cing
Inter Co.,

Module / Topic Solution No of Questions from Each Module

General Module
General General
General GL
General FS
General APP
General Baseline Config
GL TRM
FS Data Migration
FS Asset A/cing
FS Tables

APP FCV

Baseline Config FI-SD

Baseline Config Inter Co.,

Baseline Config FI-MM

TRM Support

TRM

Data Migration FS

Data Migration TRM

Asset A/cing APP

Asset A/cing FCV

APP

Tables

APP

FCV

FCV

Baseline Config

FI-SD

FI-SD

Tables

Tables

Tables

Inter Co.,

FI-MM

Support
FCV

FCV

FI-MM

FI-MM

FI-MM

FI-MM

Data Migration

Tables

General
ons from Each Module
Count
2 Module / Topic
9 FI-MM
3 APP
5 Asset A/cing
2 Baseline Config
2 GL
1 FCV
2 Tax
4 Data Migration
1 IDOCS
1 Validation/Substitution
1 CO
1 Dunning
Inter Co.,

Functional Specifications
Automatic Payment Programme
Foreign Currency Valuation
Intermediate Docuements

ons from Each Module

Count
6
1
3
3
4
 2
3
2
5

Functional Specifications

Transport Request Management

Automatic Payment Programme

Foreign Currency Valuation