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This document provides a step-by-step guide on applying conditional formatting in Excel to highlight temperature values for New York City. It details how to set fill colors for cells based on specific temperature thresholds using the Conditional Formatting feature. The exercise concludes with instructions on testing and clearing the conditional formatting rules applied to the worksheet.

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2 views3 pages

1.1

This document provides a step-by-step guide on applying conditional formatting in Excel to highlight temperature values for New York City. It details how to set fill colors for cells based on specific temperature thresholds using the Conditional Formatting feature. The exercise concludes with instructions on testing and clearing the conditional formatting rules applied to the worksheet.

Uploaded by

Own J
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

1 learn to apply conditional formats to cells

In this exercise, you will review how to apply basic conditional cell formatting.

1. Open New York Temperatures Basic Formatting.xlsx located in the 3274 Exercise Files\
StarterFiles folder. The New York Temperatures Basic Formatting worksheet shows the
average monthly temperature for New York City from 2005 to 2020. You will create a
conditional format using the Ribbon to set the fill color to blue for any cell that contains a
temperature value of less than 32 degrees Fahrenheit (0 degrees Centigrade).
2. Select the cell range B2:M17.
3. On the Home tab, in the Styles group, click Conditional Formatting, then click Highlight
Cells Rules, Less Than. The Less Than dialog box opens with default values entered for
you.
4. In the Less Than dialog box, enter: 32 in the Format cells that are LESS THAN field, then
click the drop-down arrow in the with list box and click Custom Format. Because the Custom
Format option was selected, the Format Cells dialog box opens.
5. In the Format Cells dialog box, click the Fill tab, then click the blue standard color (bottom
line, third from the right) and click OK.

6. In the Less Than dialog box, click OK.


7. On the Home tab, in the Styles group, click Conditional Formatting, then click New Rule.
8. In the New Formatting Rule dialog box, click Format only cells that contain in the Select a
Rule Type list.
9. In the Edit the Rule Description section, click the drop-down arrow in the second list box and
click greater than. In the right-most field, enter: 75.
10. Click the Format button.
11. In the Format Cells dialog box, click the red standard color (bottom row, second from the left),
and click OK.
12. In the New Formatting Rule dialog box, click OK to complete the creation of the conditional
formatting rule.
13. On the Home tab, in the Styles group, click Conditional Formatting, then click Manage
Rules.
14. Click the bottom rule (Cell Value < 32), then click Edit Rule. You can change the formatting
criteria rule in this window.
15. In the Edit Formatting Rule dialog box, click Format.
16. In the Format Cells dialog box, click the light blue standard color (bottom row, fourth from the
right), then click OK.
17. In the Edit Formatting Rule dialog box, click OK. In the Conditional Formatting Rules
Manager dialog box, click OK.
18. Click in a blank cell of the worksheet.

The screen should look similar to the following:


19. Click cell B6, then click the Fill Color drop-down arrow in the Ribbon. In the Theme Colors
section of the drop-down menu, click the Gold, Accent 4, Lighter 40% color.

Now test the conditional formatting rules in some of the cells.

20. Click cell F5, and enter: 31


21. Click cell C5, and enter: 75.1
22. Click cell B6, and enter: 40
23. Click the Undo button in the Quick Access Toolbar once to undo the change to cell B6. Cell
B6 is now back to the light blue background color, and the gold background color that you
manually set is no longer visible. You can remove the conditional formatting from a selected
range of cells or from the entire worksheet.
24. On the Home tab, in the Styles group, click Conditional Formatting, click Clear Rules, and
then click Clear Rules from Entire Sheet. Notice that the manual formatting in cell B6 is now
in effect because the conditional formatting has been removed.
25. With cell B6 still selected, click the Fill Color drop-down arrow in the Ribbon, then click No Fill
in the drop-down menu.
26. Close the workbook without saving.

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