PREVENTIVE MAINTENANCE AC - THE PLAZA

ITEM DESCRIPTION SPECIFICATION STATEMENT OF COMPLIANCE

This contract is for the Air-Condtioning Preventive Maintenance installed at The Plaza Office Tower shall be for the period of 1 (one) year from 1 January 2025 up
I Contract Duration (Comply or Not Comply )
to 31 December 2025.
Supply of labor, tools, measuring instruments (refer to Annex "B" ) and technical supervision (refer to Annex "C" ) for the general cleaning and preventive
II General Requirements (Comply or Not Comply )
maintenance and checking of air-conditioning units such as Air Handling Unit (AHU), Fan Coil Unit (FCU), Split Type and others.
III Schedule of Requirements Plaza Indonesia Office - General cleaning, preventive maintenance and checking of multiple AC type as listed below: (Comply or Not Comply )
Type of
Item Description / Type Capacity Frequency Quantity YOI Location
Refrigerant
1 AHU York YDM 40x60 45,5 TR 2 months 1 Chilled Water 2009 BOH Office
2 AHU York YDM 40x70 51,4 TR 2 months 23 Chilled Water 2009 BOH Office
3 AHU York YDM 40x80 61 TR 2 months 40 Chilled Water 2009 BOH Office
4 AHU York YDM 70x90 125 TR 2 months 1 Chilled Water 2009 BOH Office
5 AHU York YDM 70x110 159,5 TR 2 months 1 Chilled Water 2009 BOH Office
6 AHU York YDM 80x120 192,7 TR 2 months 1 Chilled Water 2009 BOH Office
7 FCU McQuay MDB 75 8 PK 2 months 6 Chilled Water 2009 BOH Office
8 FCU McQuay MDB 125 14 PK 2 months 4 Chilled Water 2009 BOH Office
9 FCU McQuay MCC 40 4 PK 2 months 2 Chilled Water 2009 BOH Office
10 AC Split Duct 6 PK 1 month 1 R22 & R410a var BOH Office
11 AC Split Duct 1,5 - 5 PK 2 months 7 R22 & R410a var BOH Office
12 AC Split Duct 1,5 PK 3 months 4 R22 & R410a var BOH Office
13 AC Split Wall 2 PK 1 month 3 R22 & R410a var BOH Office
14 AC Split Wall 0,75 - 2 PK 3 months 14 R22 & R410a var BOH Office
15 AC Split Duct Masjid 6 - 10 PK 2 months 22 R410a 2013 Masjid P4
16 AC Window 0,75 PK 1 months 18 R22 2009 Lift
17 VRV outdoor 20 - 50 PK 2 months 7 R410a 2013 L48
18 VRV indoor 10 PK 2 months 27 R410a 2013 L46, L49
19 AC Split Duct Koridor 5 - 6 PK 2 months 4 R410a 2015 L46, L49
20 AC Split Wall Tenant Kitchen Yugen 2,5 PK 2 months 2 R410a 2015 L46
IV Supply of Labor, Tools and Instruments (Annex "B") (Comply or Not Comply )
Item Description / Type Classification Quantity Unit Provided By
1 Manpower - Supervisor SMK/D3 1 Pax Vendor
2 Manpower - Technician SMK 6 Pax Vendor
Hand Tools:
4 Pliers Mechanical 4 Nos Vendor
5 Wrench (Adjustable) Mechanical 4 Nos Vendor
6 Pipe Wrench Mechanical 3 Nos Vendor
7 Box water 50 liter Mechanical 2 Set Vendor
8 Pliers (Longnose, Side Cutter, etc.) Electrical 9 Set Vendor
9 Screw Driver (Star, Flat, etc.) Electrical 9 Set Vendor
10 Extention cable Electrical 1 Set Vendor
11 Testpen Electrical 7 Pcs Vendor
12 Power Multi Tester Instrument 2 set Vendor
13 Airflow Velocity Meter Instrument 2 set Vendor
14 Psychrometer (Sling Type) Instrument 2 set Vendor
15 Thermometer (gun & stick) Instrument 2 set Vendor
16 Pressure gauge analyzer Instrument 2 set Vendor
17 Lamp Service Electrical 4 Pce Vendor
18 Vacuum Cleaner Machinery 2 set Vendor
19 Pressure Jet Spray Machinery 2 set Vendor
20 Hand Blower Machinery 1
21 Proper Ladder for Lv.46 (High Ceiling) Supporting 1 set Vendor
22 Alumunium Ladder Supporting 1 set Vendor
23 Safety Warning Barriers Supporting 1 set Vendor
24 Computer (Laptop with Printer) Supporting 1 set Vendor
25 Trecker tools Machinery 1 set Vendor
26 Safety Harness PPE 4 set Vendor
27 Hand Gloves PPE 4 set Vendor
28 Helmet PPE 4 set Vendor
29 Electrical Tape Consumable 1 lot Vendor
30 Tapelon Tape Consumable 1 lot Vendor
31 Screws and Washers Consumable 1 lot Vendor
32 Cleaning Rugs Consumable 1 lot Vendor
33 Terminal Block Consumable 1 lot Vendor
34 Pilot Light Bulb Consumable 1 lot Vendor
35 Fan V Belt Consumable 1 lot Vendor
36 Grease and Oil Consumable 1 lot Vendor
37 Armaflex Consumable 2 lot Vendor
38 Electrical Insulastion tape Consumable 2 lot Vendor
39 Equipment Folder Documentary 1 lot Owner
40 PPM Scheduling Documentary 1 lot Owner
41 Corrective Scheduling Documentary 1 lot Owner
42 Emergency Repair Documentary 1 lot Owner
43 Schematic Diagram Documentary 1 lot Owner
Provide 1 (one) day training and orientation to the in-house personnel and 1 (one) Plaza Indonesia employee basic
44
troubleshooting

V Requirements (Annex "C") (Comply or Not Comply )

1. Every vendor should delegate preventive maintenance task to knowledgeable & experienced personnel (provide assistance of new employee)
2. Semi annually inspection of air ducts
3. Maintenance activities:
a. General cleaning of all aircon units including all internal components inside of the unit
b. Shutting off the unit
c. Filter
• Cleaning Pre filter
• Vacum pocket filter & Dry cleaning
d. Evaporator / Condensser :
• Cleaning Coil Evap / Coil Condeser fin using power spray
• Visual Check Fin Condition
• Visual check tube Ubin condition
• Visual Leaking check tube
• Cleaning Drain pan
• Visual check support Coil Evap / Coil Condenser
e. Motor bearing :
• Greasing
• Visual Check seal and ball bearing
• Visual check shaft & Pulley
f. Commpresor
• Vibration mounting Check
• Measurement Refrigrant Low-High Press
• Measurement Amper
• Tightening bolt & nut
• Leaking test line pipe refrigrant
g. Electrical Part
• Cleaning Box panel
• Check cable control & Accsesories
• Check Capasitor
• Check Winding Resistance Motor Fan with AVO meter
• Check Winding Motor Fan with Meger insulation meter
• Check Cabel power / cable control.
• Check Thermostat control
ITEM DESCRIPTION SPECIFICATION STATEMENT OF COMPLIANCE
h. Unit & Acsessories
• Check Ducting supply - Return unit
• Check Mounting-Support hanger Unit
• Cleaning Body unit (AHU-AC split duct - AC split wall)
• Visual Check Body unit frame & Cover unit
• Cleaning Pre filter
• Vacum pocket filter & Dry cleaning
i. Piping
• Check Insulation Pipe
• Check Valve Supply - Return CHWP
• Visual Check leaking pipe
• Cleaning Line Drain Condensate from unit to Riser
• Check leaking pipe suction - Discharge compressor
• Cleaning Line Drain Condensate from unit to Riser
• Cleaning Line Drain Condensate from unit to Riser
j. Room
• Cleaning room area
• Cleaning Floor Drain
k. Measurement report
• Amper
• Voltage
• Air flow Discharge Evap before & After All Maintenance
• Air flow Suction Condenser before & After All Maintenance
• Temperature CHWS AHU
• Temperature CHWR AHU
• Refrigrant pressure High-low
• Ambient temperature
l. General service and inspection of all the components of air-conditioning system
m. Assembly and start-up
n. Check and repair of undesirable noise and vibration of the unit
o. Observation of operation of the compressor performance and recommend repair / replacement, if necessary
p. Inspection of all components of the system including electrical control and make necessary adjustment,
q. Inspection / check-up of all refrigerant line in the air-conditioning system, replenishment as may be necessary
r. Inspection / check-up and repair of equipment corrosion, de-rust, prepare with primer and repaint affected parts
s. Maintain preventive maintenance ledger of each aircon unit and submit quarterly report to GSD-AO
t. Recommend repair and replacement of unit and parts that should be undertaken and provide price quotation for
• Recharging of owner supplier Freon-22, Freon 410a
• Replacement of owner supplied filter
• Replacement of owner supplied Pocket filter (AHU only)
• Replacement of fan motor
• Replacement of fan blade
• Replacement of filter
• Replacement of thermostat
• Replacement of capacitor
• Replacement of relay and timers
• Replacement of switches
• Replacement of control wire
• Replacement of control harness wire
• Replacement of compressor
• Replacement of thermistor/other sensors (VRV Only)
• Leak test and repair of split type and VRF
u. Inspect control box voltage and high voltage contractors, relays switches, starter switch
v. Joint inspection with Daikin/McQuay every 4 months (VRV only)
w. Inspection with checker module to MDS system every 3 month
4. Working hours:
a. AHU: 19.00 - 22.00 WIB
b. FCU/AC Split: 07.00 - 09.00 WIB
c. AC Window: 19.00 - 05.00 WIB
d. VRV / MDS System: 00.00 - 06.00 WIB
5. Service Level :
a. Ambient temperature should be 22±1°C (corridors & tenants area)
b. Daily check temperature (2x/day) at Corridor
c. No complaint leaking after PM (minimum 1 cycle)
d. No complaint Hot temperature after PM (minimum 1 cycle)
e. Reclaimp to the vendor if there are complaint of demage due to work Errors
6. Other Services:
a. Provision at least 2 (two) on call Technicians or more as may be necessary and with immediate response time of
b. Stand by person at working day and weekend for F&B operation hour
c. Different team for every different AC type
d. Such others as may be necessary to maintain the optimum performance of the units
7. Reporting :
a. Submit service report same day after preventive maintenance
b. Monthly summary service report at day max 5th (Hard copy & soft copy)
Which consist of :
- Schedule vs Actual Date of Maintenance
- Service Parameters :
General : Temperature, Flow, Amperage
Spec : AHU : Supply & Return Grille temperature & flow, CHWS & CHWR Temperature and Pressure
- No. of Serviced unit, unserviced unit & vacant unit with gap analysis
- Finding Report
- Recap of SQA and non-SQA Complain
- Temporary or Permanent action to solved the issues
- Repairment or Improvement recommendation
c. Report Finding every week in weekly meeting
d. Recap all daily PM form
e. Repairement report
Approval

Rama Satriya M. Riva Noor Hikmat Putu Oka Alfano

Operational Retail & Office Section Head Operation Facility Manager for Retail & The Plaza Office Tower Facility Management General Manager