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Bci101 02 Get Organized v1.0

The document outlines the assess stage of a continuous improvement project being conducted by Mabinay National High School. It discusses evaluating school performance measures, selecting improvement projects based on criteria, and establishing a continuous improvement organizational structure. Specifically, it describes poor numeracy test results for the school's 7th grade students as an issue to address. Over 400 students scored below 50% on the test, with the lowest section averaging only 31.59%, demonstrating a need to improve numeracy skills through a continuous improvement project.

Uploaded by

Nhil Cabillon Quieta
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We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
82 views33 pages

Bci101 02 Get Organized v1.0

The document outlines the assess stage of a continuous improvement project being conducted by Mabinay National High School. It discusses evaluating school performance measures, selecting improvement projects based on criteria, and establishing a continuous improvement organizational structure. Specifically, it describes poor numeracy test results for the school's 7th grade students as an issue to address. Over 400 students scored below 50% on the test, with the lowest section averaging only 31.59%, demonstrating a need to improve numeracy skills through a continuous improvement project.

Uploaded by

Nhil Cabillon Quieta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 33

Stage 1:

Assess
Mabinay National High School
Oct. 22-24, 2015

Division Rollout of the CIP Project

What is the Assess Stage?


Defines the objectives
of the project and its
respective measures
from the perspective of
the customers

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-2

Assess Steps

Evaluation of School
Performance
Project Selection
Criteria
CI Project Template
School Based CI
Organizational
Structure

Voice of the
Customer
Techniques for
gathering VOC
Guidelines for Survey
question construction
Affinity Diagram
Problems with
processing VOC

SIPOC
Process Mapping
Flowcharting
Walk the Process
Guidelines

Situating the Storm


Cloud
Data Collection
Data Collection Plan
Data Analysis
Selecting the
Focused Problem
Statement

2-3

Stage 1: Assess

Step 1: Get
Organized
Mabinay National High School
Oct. 22-24, 2015

Division Rollout of the CIP Project

Outline

Evaluation of School Performance


Project Selection Criteria
CI Project Template
School Based CI Organizational Structure

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-5

EVALUATE SCHOOL
PERFORMANCE

2-6

School Measures
Tell us something important about our
outputs and how we deliver them.
They help us understand, manage,
and improve what our organizations
do.

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-7

School Measures tell


us.
How well we are doing?
Are we meeting our goals
Are our customers/stakeholders satisfied?
Are we in control of how we deliver our
outputs?
Are the improvements we made necessary
and effective?

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-8

School Measures

Students

Teachers

Enrollment
Dropout rate
Attendance of
students
Reflection of values
Cohort survival
Graduation rate
Child protection
Child Nutrition
Student Performance
Scores:
NAT/DAT/RAT
PHIL-IRI

Teacher
development
Teacher
attendance

School

SBM accreditation
Eco-friendly
Sufficient resources
Sufficient
infrastructure

2-9

School Measures and


Customers

Customers

Students

Teachers
2-10

PROJECT SELECTION CRITERIA

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-11

Project Selection Criteria


Guidelines
The expected project outputs and/or outcomes
support the targeted performance indicator (PI) or
school measure
The project revolves around the improvement of an
identified internal school process.
The project has outputs and outcomes which are
realizable within the six-month project duration. Two
months for the Assess stage, two months for the
Analyze stage, and two months for the Act stage
2-12

Project Selection Criteria


Guidelines
Project activities are generally executable and
within the control of the project CI Team, or
through a local or division-level stakeholder with
whom the CI Team can partner.
The project does not require a capital outlay to
execute.

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-13

CI PROJECT TEMPLATE

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-14

PROJECT TITLE

Name of the School and Project


Team Members

BACKGROUND

School Profile+ BERC Highlights


+ VOC + Project Scoping
(SIPOC)
CURRENT STATE

STAGE 2: ANALYZE

STAGE 1: ASSESS

CI Project Template

Objective Statement
Solution Generation
Value Analysis
Improved Process Diagram
IMPLEMENTATION PLAN

Tasks and Timeline


Budget and Resource
Stakeholder Analysis
Evaluation of Implementation
Risks

PROBLEM ANALYSIS

Root Cause Analysis


Validation of Causes
Prioritization of Valid Causes

STAGE 3: ACT

STAGE 2: ANALYZE

Process Map + Data Gathering and


Presentation
Problem statement

FUTURE STATE

TEST RESULTS

KEY LEARNING

Piloting
Rollout
Before and After
Cost Benefit Analysis
Project Closure
Project Sharing
2-15

CI Project Template
Definitions
PROJECT TITLE

Name of the Project


Team Leader and Team Members

BACKGROUND

Brief information/data on the school issue


Identify VOC and Project scope

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-16

CI Project Template
Definitions
CURRENT STATE

Map the current process


Provide baseline data (time, output, cost)

What specific outcomes are required?


How will we know the implementation is successful?
What will be the measure of performance?

Use storm clouds to represent problems


Problems can be:
Customer complaints (defects or reworks)
Gap between actual and target KPI
Inefficiency and Wastages

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-17

CI Project Template
Definitions
PROBLEM ANALYSIS (For each storm cloud)
Do root cause analysis
Use the 5 WHYS
Example: Wrong Grade

1st WHY Error computation


2nd WHY Confused with another student
3rd WHY Student name is wrong
4th WHY Incomplete student registration
5th WHY Procedure for registration is unclear

No need to actually reach up to 5 WHYs.

2-18

CI Project Template
Definitions
FUTURE STATE

Describe the proposed solutions and the


possible interventions on the process
Do Value Analysis
Map the Improved Process

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-19

CI Project Template
Definitions
IMPLEMENTATION PLAN

Spells out the WHAT (needs to happen), WHO (will do


it), WHEN (it will be completed), and OUTCOME
(expected results)
Determine tasks and timeline
Prepare budget and resource requirements
Perform stakeholder analysis
Evaluate of implementation
Do risk assessment

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-20

CI Project Template
Definitions
TEST RESULTS

This refers to any PILOT, TRIAL RUN, or RAMP UP of


changes that needs to be done.
Test can be progressive.
Show before and after results
Long term follow up of the improvements by recording
the measures/metric of the process and its outcome

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-21

CI Project Template
Definitions
KEY LEARNING

Identify project learning


Project sharing
Recognition and Reward
Project Closure

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-22

SCHOOL BASED CI ORGANIZATIONAL


STRUCTURE

2-23

CI Organizational Structure

SGC members
Teachers President
Student Government
President
PTA President
LGU Representative
NGO
Alumni Rep

2-24

SULONG NegOr CI TEAM

SALUSTIANO T. JIMENEZ,LL.B., CESO VI


Schools Division Superintendent

RACHEL B. PICARDAL
Division CI Focal Person

LUCRECIA C. NICOLAS
Principal / Communication Officer

EMERITA B. QUILIOPE
Subject Teacher

EDWIN B. JALISAN
Facilitator

Mabinay National High School

JULIET C. AVILES
Team leader

EVELY C. AMANTE
Sribe / Trainer

EMY A. TINGSON
Trainer / Documentation Officer

Division Rollout of the CIP Project

Who composes the


team?
Creative and open minded
Good team players
Well respected among peers, stakeholders, and
other school leaders

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-26

Team Selection Criteria


Ideal team size: 3-8
Smaller Team Size: 3 to 4 ->work faster
Teams greater than 8 require additional
facilitation and often require sub-teams.

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-27

Who Are Your Stakeholders?


School
Head
Other Stakeholders:
-Process Owner
-Students,
Parents
-Community, etc

CI
Facilitator

CI Team

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-28

Process Owner
Process
Owner

Overall
Process

Dept A

Dept B

Dept C

Dept D

Worries about overall process health


Has responsibility and authority to manage and improve
a process

2-29

ACTIVITY

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-30

NUMERACY TEST RESULT OF GRADE 7


45.00
40.00
35.00
30.00
25.00
MPS

20.00
15.00
10.00
5.00
0.00

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-31

BACKGROUND AND RATIONALE


Not one of the 451 students in grade VII is numerate based on
the numeracy test given at the start of the school year
42 out of 451 are nearly numerates (score ranges from 50% to
74%)
409 out of 451 students got a score of 49% and below
Out of the 9 sections, grade VII-Chrysanthemum got the lowest
MPS of 31.59%
Out of 56 students in this section, 14 got the lowest MPS of
23.33% and below.
The school aims to help the aforementioned number of
students become numerates.
Mabinay National High School
Oct. 22-24, 2015

Division Rollout of the CIP Project

Thank you!
MS. EMY A. TINGSON

Mabinay National High School


Oct. 22-24, 2015

Division Rollout of the CIP Project

2-33

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