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Microsoft Word Basics: Prepared By: Ma. Elaine M. Regalado

The document outlines the basics of using Microsoft Word, including how to create and open documents, save files, work with multiple documents simultaneously, view documents in different layouts, close files, and exit the Word program. It also describes the Word interface, such as the ribbon, quick access toolbar, and status bar. Common Word features allow creating professional documents, adding graphics and formatting elements easily, and sharing files confidently.

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lena cpa
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72 views23 pages

Microsoft Word Basics: Prepared By: Ma. Elaine M. Regalado

The document outlines the basics of using Microsoft Word, including how to create and open documents, save files, work with multiple documents simultaneously, view documents in different layouts, close files, and exit the Word program. It also describes the Word interface, such as the ribbon, quick access toolbar, and status bar. Common Word features allow creating professional documents, adding graphics and formatting elements easily, and sharing files confidently.

Uploaded by

lena cpa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft Word Basics

Prepared by: Ma. Elaine M. Regalado


COURSE OUTLINE:

 Features of Microsoft Word


 The Microsoft Word Environment
 Create A New Document
 Open An Existing Document
 Save A Document
 Working On Multiple Documents
 View A Document
 Close A Document
 Exiting Word
Features of Microsoft Word

 Create professional – looking documents


 Spend more time writing, less time formatting
 Add preformatted elements with just a few clicks
 Communicate more effectively with high-impact graphics
 Instant apply new look and feel to your documents
 Easily avoid spelling errors
 Share documents confidently
 Reduce file sizes and improved corruption recovery
 Connect your documents to business information
 Manage document properties in the document information panel
Microsoft Word Environment

Quick Access Toolbar


Title Bar

Ribbon
Microsoft Office Button

View Buttons
Status Bar
Microsoft Office Button

 Allows you to create a new document, open an


existing document, save or save as, print, send
(through email or fax), publish or close.
Title Bar

 Displays the name of the active document.


 At the right end of the title bar are the three familiar buttons:
minimize, restore and close buttons.

Title Bar Minimize


Restore Close
Ribbon

Tabs on the Ribbon

Dialog Box Launcher Groups on the Home Tab


 The ribbon is the panel at the top portion of the document
 It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review
and View that contains many new and existing features of word.
 Keyboard Shortcut: to minimize or restore the Ribbon, press Ctrl + F1
Quick Access Toolbar

 Quick access toolbar is a


customizable toolbar that
contains commands that you may
want to use.
Quick Access Toolbar

Right click and this will show

 To add new item to quick access toolbar, just click on any item
then right click then choose add to quick access toolbar
Status Bar

 Reports information about the presentation and provides


shortcuts for changing the view and the zoom.
View Buttons

 Allow you to see the active Word window/page in different


views
Create A New Document
Keyboard Shortcut: Ctrl + N
Open An Existing Document

Keyboard Shortcut: Ctrl + O


Recently Created Document
Save A Document

Keyboard Shortcut: Ctrl + S


Working on Multiple Documents

 Several documents can be opened simultaneously if you are typing or editing multiple
documents at once.
 The current document has a checkmark beside the file name
 All open documents will be listed in the view tab of the ribbon when you click on switch
windows.
 Select another open document to view it.
View A Document

 Print Layout: it would appear when printed, includes all tables, text, graphics and images.
 Full Screen Reading: a full view length view of a document, good for viewing two pages
at a time.
 Web Layout: it would appear in a web browser.
 Outline: is an outline form of the document in the form of bullets.
 Draft: does not display pictures and layouts, just text.
Close A Document
Exit A Document
Print A Document

Keyboard Shortcut: Ctrl + P


REVIEW

 Features of Microsoft Word


 The Microsoft Word Environment
 Create A New Document
 Open An Existing Document
 Save A Document
 Working On Multiple Documents
 View A Document
 Close A Document
 Exiting Word
Assignment

 Just review this material for your midterm


examination.
 Practice the steps in this ppt
 Check our group tomorrow for another power point
about MS Word.
THANK YOU!

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