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Semester : One

Subject: Computer Application

Lecturer : Ibrahim Mohamed

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 Chap-Four

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 Word Processor
A Word Processor is an application software
that helps in creating a document.
Click on Start  Programs  Microsoft Word

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 Screen Layout
Getting Started

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 Menus
When you begin to explore Word 2007 you will
notice a new look to the menu bar. There are
three features that you should remember as
you work within Word 2007: the Microsoft
Office Button, the Quick Access Toolbar, and
the Ribbon. These three features contain many
of the functions that were in the menu of
previous versions of Word. The functions of
these three features will be more fully explored
below.
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The
File menu
Microsoft Office button performs many of
the functions that were located in the File menu
of older versions of Word. This button allows you
to create a new document, open an existing
document, save or save as, print, send (through
email or fax), publish or close.

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The Ribbon
The Ribbon is the panel at the top portion
of the document.
It has seven tabs: Home, Insert, Page
Layout, References, Mailings, Review, and
View that contain many new and existing
features of Word. Each tab is divided into
groups. The groups are logical collections of
features designed to perform functions that
you will utilize in developing or editing your
Word document. Commonly used features
are displayed on the Ribbon, to view
8 additional features within each group, 04/11/2025
click
 Cont.…

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 Cont..
 Each of the tabs contains the following tools:
 Home: Clipboard, Fonts, Paragraph, Styles, and Editing.
Insert: Pages, Tables, Illustrations, Links, Header &
Footer, Text, and Symbols
Page Layout: Themes, Page Setup, Page Background,
Paragraph, Arrange
References: Table of Contents, Footnote, Citation &
Bibliography, Captions, Index, and Table of Authorities
Mailings: Create, Start Mail Merge, Write & Insert
Fields, Preview Results, Finish
Review: Proofing, Comments, Tracking, Changes,
Compare, Protect
View: Document Views, Show/Hide, Zoom, Window,
Macros

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 Quick Access Toolbar
The quick access toolbar is a customizable
toolbar that contains commands that you
may want to use. You can place the quick
access toolbar above or below the ribbon. To
change the location of the quick access
toolbar, click on the arrow at the end of the
toolbar and click on Show Below the Ribbon.

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 Cont.…
You can also add items to the quick access
toolbar. Right click on any item in the Office
Button or the Ribbon and click on Add to
Quick Access Toolbar and a shortcut will be
added to the Quick Access Toolbar.

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 Working with Documents

Create a New Document

There are several ways to create new
documents, open existing documents, and
save documents in Word:
Click the Microsoft Office Button
and Click New or Press CTRL+N (Depress
the CTRL key while pressing the “N”) on the
keyboard

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 Cont.…
You will notice that when you click on the
Microsoft Office Button and Click New, you
have many choices about the types of
documents you can create. If you wish to
start from a blank document, click Blank.
If you wish to start from a template you can
browse through your choices on the left,
see the choices on center screen, and
preview the selection on the right screen.

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 Opening an Existing Document

Click the Microsoft Office Button

and Click Open, or Press CTRL+O (Depress
the CTRL key while pressing the “O”) on the
keyboard, or
If you have recently used the document
you can click the Microsoft Office Button
and click the name of the document in the
Recent Documents section of the window
Insert picture of recent docs

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 Saving a Document

Click the Microsoft Office Button

and Click Save or Save As (remember, if
you’re sending the document to someone
who does not have Office 2007, you will
need to click the Office Button, click Save
As, and Click Word 97-2003 Document),
or
Press CTRL+S (Depress the CTRL key while
pressing the “S”) on the keyboard, or
Click the File icon on the Quick Access
Toolbar
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 Renaming Documents
To rename a Word document while using the
program:
Click the Office Button and find the
file you want to rename.
Right-click the document name with the
mouse and select Rename from the
shortcut menu.
Type the new name for the file and press
the ENTER key.

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 Close a Document
To close a document:
Click the Office Button
Click Close
.

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 Save

This feature allows you personalize how
your document is saved. You can specify
how often you want auto save to run and
where you want the documents saved.

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 Editing a Document

Typing and inserting Text

To enter text, just start typing! The text will
appear where the blinking cursor is located.
Move the cursor by using the arrow buttons
on the keyboard or positioning the mouse
and clicking the left button. The keyboard
shortcuts listed below are also helpful when
moving through the text of a document:

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 Cont..

Move Action Keystroke

Beginning of the line HOME

End of the line END

Top of the document CTRL+HOME

End of the document CTRL+END

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 Inserting Additional Text
Text can be inserted in a document at any point using any of
the following methods:
 Type Text: Put your cursor where you want to add the
text and begin typing
 Copy and Paste Text: Highlight the text you wish to
copy and right click and click Copy, put your cursor where
you want the text in the document and right click and click
Paste.
 Cut and Paste Text: Highlight the text you wish to copy
and right click and click Cut, put your cursor where you
want the text in the document and right click and click
Paste.
 Drag Text: Highlight the text you wish to move, click on it
and drag it to the place where you want the text in the
document.
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 You will notice that you can also use the
Clipboard group on the Ribbon.

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 Rearranging Blocks of
Text
To rearrange text within a document, you
can utilize the Clipboard Group on the
Home Tab of the Ribbon.
Insert picture of clipboard group labeled
Move text: Cut and Paste or Drag as
shown above
Copy Text: Copy and Paste as above or
use the Clipboard group on the Ribbon
Paste Text: Ctrl + V (hold down the CTRL
and the “V” key at the same time) or use
the Clipboard group to Paste, Paste Special,
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or Paste as Hyperlink 04/11/2025
 Deleting Blocks of Text
Use the BACKSPACE and DELETE keys on
the keyboard to delete text. Backspace will
delete text to the left of the cursor and
Delete will erase text to the right. To delete
a large selection of text, highlight it using
any of the methods outlined above and
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 Search and Replace Text

To find a particular word or phrase in a
document:
Click Find on the Editing Group on the
Ribbon
To find and replace a word or phrase in the
document, click Replace on the Editing
Group of the Ribbon.

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 Styles
A style is a format enhancing tool that
includes font typefaces, font size, effects
(bold, italics, underline, etc.), colors and
more. You will notice that on the Home Tab
of the Ribbon, that you have several areas
that will control the style of your
document: Font, Paragraph, and Styles.

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 Change Text Color
To change the text color:
Select the text and click the Colors button
included on the Font Group of the Ribbon,
or
Highlight the text and right click and
choose the colors tool.
Select the color by clicking the down arrow
next to the font color button.

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 Highlight Text
highlighting text allows you to use
emphasize text as you would if you had a
marker. To highlight text:
Select the text
Click the Highlight Button on the Font
Group of the Ribbon, or
Select the text and right click and select
the highlight tool
To change the color of the highlighter click
on down arrow next to the highlight button.

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 Copy Formatting
If you have already formatted text the way
you want it and would like another portion
of the document to have the same
formatting, you can copy the formatting.
To copy the formatting, do the following:
Select the text with the formatting you
want to copy.
Copy the format of the text selected by
clicking the Format Painter button on the
Clipboard Group of the Home Tab
Apply the copied format by selecting the

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text and clicking on it. 04/11/2025
 Add Borders and Shading

You can add borders and shading to
paragraphs and entire pages. To create a
border around a paragraph or paragraphs:
Select the area of text where you want the
border or shading.
Click the Borders Button on the Paragraph
Group on the Home Tab
Choose the Border and Shading
Choose the appropriate options

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 Apply Styles
Styles are a present collection of formatting
that you can apply to text. To utilize Quick
Styles:
Select the text you wish to format.
Click the dialog box next to the Styles
Group on the Home Tab.
Click the style you wish to apply.

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 Create a Table
To create a table:
Place the cursor on the page where you want
the new table
Click the Insert Tab of the Ribbon
Click the Tables Button on the Tables Group.
You can create a table one of four ways:
Highlight the number of row and columns
Click Insert Table and enter the number of rows
and columns
Click the Draw Table, create your table by clicking
and entering the rows and columns
Click Quick Tables and choose a table

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 Enter Data in a Table
Place the cursor in the cell where you
wish to enter the information. Begin
typing.
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 Create a Table of
Contents
To create the table of contents:
Put your cursor in the document where you
want the Table of Contents
Click the References Tab
Click the Table of Contents button

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 Update Table of Contents
If you have added or removed headings or
other table of contents entries you can
update by:
Apply headings or mark individual entries
as directed above
Click the References Tab in the Ribbon
Click Update Table

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 Delete Table of Contents
To delete a table of contents:
Click the References Tab on the Ribbon
Click Table of Contents
Click Remove Table of Contents

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 To create a new list:

Place your cursor where you want the list in

the document
Click the Bulleted or Numbered Lists
button
Begin typing
Nested Lists
A nested list is list with several levels of
indented text. To create a nested list:
Create your list following the directions
above
Click the Increase or Decrease Indent
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 Formatting Lists
The bullet image and numbering format can
be changed by using the Bullets or
Numbering dialog box.
Select the entire list to change all the
bullets or numbers, or
Place the cursor on one line within the list
to change a single bullet Right click
Click the arrow next to the bulleted or
numbered list and choose a bullet or
numbering style.

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 References and Citations

Word 2007 offers great tools for citing sources,

creating a bibliography, and managing the
sources. The first step to creating a reference
list and citations in a document is to choose the
appropriate style that you will be using for
formatting the citations and references.
Style
To choose a publishing style:
Click the References Tab on the Ribbon
Click the drop down box next to Style in the
Citations & Bibliography Group
Choose the appropriate style.

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 Citations
To insert a citation in the text portion of your
document:
Click the References Tab on the Ribbon
Click the Insert Citation Button on the
Citations & Bibliography Group
If this is a new source, click New Source
If you have already created this source, it
will in the drop down list and you can click
on it

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 Cont..
If you are creating a New Source, choose
the type of source (book, article, etc.)
Complete the Create Source Form
If you need additional fields, be sure to
click the Show All Bibliography Fields
check box
Click OK

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 Bibliography
To add a Bibliography to the document:
Place the cursor in the document where
you want the bibliography
Click the References Tab on the Ribbon
Click the Bibliography Button on the
Citations & Bibliography Group
Choose Insert Built-in
Bibliography/Works Cited or Insert
Bibliography

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 Comments
The New Comments icon also lets you add
comments to the document. To add a new
comment, put your cursor where you would
like to add the comment and click on New
Comment.

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 The End
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