ST.

JOSEPH’S CONVENT
EDPM / IT PRACTICAL
Word Processing
Spreadsheet
Database Management
2 hours
INSTRUCTIONS TO CANDIDATES

1. There are FOUR questions on this paper.

2. Answer ALL questions.

3. Read the instructions carefully before attempting EACH question.
4. Perform the instructions for EACH question in the order given.
5. Report any problems with the computer or software to the invigilator, who will, if possible,
grant you extra time to make up for time lost.

6. If problems are experienced in printing your files, you may request aid from the invigilator or
teacher. Printing is not considered part of the examination.

7. Failure to comply with these requests could be disadvantageous to you.

DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO

 -2 -

Answer ALL questions.

Perform instructions in the order given.

Save your work at regular intervals as you proceed.

1 (a) Open the file named SECURITY, which is located on your computer (flashdrive).

(b) Set the page size to letter size with landscape orientation. (1 mark)

(c) Change ALL margins to 1.25 inches. (1 mark)

(d) Insert the text SECURITY ADVISORY as the title of the document. The title should be two lines
above the content of the document. (2 marks)

(e) Centre and bold the title SECURITY ADVISORY. Apply Arial font of size 20 to the title.
(2
marks)

(f') Insert the file TRAVEL which is located on your computer (flashdrive) as third paragraph of
your document.
(2 marks)

(g) Insert a row in the table with the following information:

Australia 200000

This row should be inserted as the second row of the table. (2 marks)

(h) Right-align the table between the left and right margins and remove all-borders except the outside
border. (2
marks)

(i) Insert the text below as the second sentence of the last paragraph.

Each visitor's photograph and fingerprints will also be stored. (2 marks)

(j) Divide the page into two columns such that the first two paragraphs are in Column 1 and
the remaining paragraphs are in Column 2. The columns should NOT affect the title of the
document. (4
marks)

(k) Set the line spacing of Column 1 to be 1.5. (1 mark)

(l) Use the spell checker to correct the spelling of ALL the underlined words. (1 mark)
 (m) Replace ALL occurrences of "terrorism" with "terrorist acts". (1 mark)

GO ON TO THE NEXT PAGE

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(n) Insert a footer with the text CONFIDENTIAL in the centre of the footer. (2 marks)

(o) Use the automatic page numbering feature to insert page numbers at the top centre of the entire
document. (2
marks)

(p) Save your file as SECURITYl.

Total 25 marks

2. (a) Type the following letter.

TO: <First> <Last>

FROM: Chief Immigration Officer

RE: Purpose of visit

________________________________________________________________________
This is to notify you that your request to visit our island for the purpose of <Purpose> has been
extended for an additional 14 days.

Yours sincerely,

I.N. Charge
Chief Immigration Officer (2 marks)

(b) Save the letter as EXTENSION.

(c) Using the data from the Visitors table in the Immigration database on your computer
(flashdrive), insert the three merge fields in the appropriate locations above. (2 marks)

(d) Perform a mail merge. (1 mark)

(e) Save the merge as EXTS.

Total 5 marks
 GO ON TO THE NEXT PAGE

-4-

3. (a) Open the spreadsheet file named "VISITORS" which is located on your computer
(flashdrive) so that it begins in Cell A6.

(b) Enter your candidate number in Cell A1. (1 mark)

(c) Use the date function to insert the system date in Cell FI. (1 mark)

(d) Insert a row between South America and Europe and enter the following data:

Caribbean 20000 35000 50000 35000

(2 marks)

(e) Insert Columns F and G with the headings "Total" and "Percentages" in Cells F6 and G6
respectively. In Cell A13, insert the text "Total". (1
mark)

(f) In Cell A3 and A4, enter the spreadsheet title rows respectively:

ISLAND OF BARTICA

VISITORS: 2001 -2004

(2 marks)

(g) Format the title rows with Arial font of size 18, bold and centred across Columns A through G.

(2 marks)

(h) In the appropriate cells, insert formulae to compute the TOT AL visitors for EACH year and for
EACH continent. (2
marks)

(i) In Column G insert the appropriate formulae to compute percentage of visitors for EACH
continent. Use absolute addressing. (2
marks)

(j) Format the numeric data in Column G to percentages with 2 decimal places.

(1 mark)
 (k) Format ALL numeric data in Columns A through F to comma format and 0 decimal place.
(1
mark)

(l) Right-align the headings for ALL numeric columns. (1 mark)

(m) In the range A15:AI9, enter the following text:

STATISTICS

Average
Minimum
Maximum (1 mark)

GO ON TO THE NEXT PAGE

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(n) In the range B 17: B 19, insert appropriate functions to compute the average, minimum and
maximum number of yearly visitors. (3
marks)

(o) Insert an outside border around the range A 17: B 19. (1 mark)

(p) Sort the spreadsheet in ASCENDING order by continent. (2 marks)

(q) Extract the records that represent continents whose 2002 visitors were above 100,000.
Include the continent and the 2002 figure. The criterion range should start in Cell A25 and the
extracted data range should start in Cell A30 (3
marks)

(r) Create a Bar chart showing the yearly visitors to the island. EACH bar should be labeled to
indicate the year it represents, or a legend should be provided. The bar chart should have
a title "VISITORS: 2001 -2004". Axes should be labeled appropriately. (4
marks)

(s) Save your spreadsheet as VISITORS1.

Total 30 marks

4. (a) Open the database file named IMMIGRATION from the computer (flash drive).

(b) Add a new record to the Visitors table with the following data:

CC Last First Purpose Previous DOE

DE Clerk Dianne Vacation 3 03/23/05

(1 mark)
 (c) Modify the Country table and change risk to Y for country with CC = "TR". (1 mark)

(d) Remove the record with CC = "UG" from the visitors table. (1 mark)

(e) Sort the visitor’s table in DESCENDING order by DOE. Save your table. (2 marks)

(f) Use queries to find the following:

(i) All countries considered a security risk. Save your query as RISKQRY.
(2 marks)

(ii) All visitors who have made more than 5 previous visits. (2 marks)

Save your query as FREQRY.

(iii) All visitors who have entered the country after 02/28/05. (2 marks)

Save your query as MARQRY.

GO ON TO THE NEXT PAGE

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(iv) Total number of previous visits by visitors. (2 marks)

Save your query as TOTQRY.

(v) The Maximum number of previous visits by a visitor. (2 marks)

Save your query as MAXQRY.

(vi) Average number of previous visits by the visitors. (2 marks)

Save your query as AVGQRY.

(vii) Each visitor who has made over 5 previous visits is given a discount coupon to be
computed as discount coupon = Previous visits x $5. Create a new field in the
visitor table to calculate the discount coupon given to EACH visitor. Save your query
as COUPQRY. (3
marks)

(g) (i) Generate a report sorted by Cname, to show a list of visitors. The report should display
the last name, first name, Cname, and previous visits of EACH visitor. The
report should have the title "VISITORS". Name this report VISRPT.
(5marks)

(ii) Generate a report named EDURPT to show ALL Persons who have entered the island for
education and are from a country listed as a security risk. Display the Last, First, Purpose,
Cname and Risk fields. Sort the report in ASCENDING order by the Last field.

(5 marks)
 Total 30 marks

Grand Total 90 marks

END OF TEST