Punjab General Industries Private

QUALITY MANAGEMENT PROCEDURE

Limited
DOC NO. QMP/SYS/04
Internal Audit
REV NO 00
As Per Clause 9.0 of IATF 16949: 2016 DATE

Purpose :
 To establish a procedure for Internal Audit & define the responsibility and requirement
for the planning and conducting audit, establishing records and reporting results, as per
the requirement of QMS & EHS.
Scope :
 This procedure covers the requirement related to IATF 16949:2016, that all automotive,
defense, nuclear & power sector. All products manufactured by Process, activities, all
shops and surroundings which affect product conformity, and which affect EHS
conditions of the organization.

Responsibility :-

 Management Representative MR are over-all responsible for ensuring compliance with

this procedure.

 Internal Auditors are responsible for conducting audit as per this procedure.

 Concerned departmental Sectional heads are responsible for corrective actions for non-
conformities found during audit.

Details:

 Planning:

 M.R plans the annual schedule of audit for each department covering all QMS and
EHS requirements and working shifts. Audit is conducted at least once in three
months which covers at least five departments/process along with all shift as per
standard requirement; however, M.R has authority to increase the frequency of audit
keeping in view the importance and status of the activities, legal compliance and
health and safety condition of the organization and also on the basis of internal /
external non conformity reports and/or specific customer complaints / legal
compliance. M.R. has authority to prepare separate IQA plan for QMS and EHS or
combined of both.

PREPARED BY APPROVED BY CONTROLLED BY

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 Punjab General Industries Private
QUALITY MANAGEMENT PROCEDURE
Limited
DOC NO. QMP/SYS/04
Internal Audit
REV NO 00
As Per Clause 9.0 of IATF 16949: 2016 DATE

 Selection of auditors:

 MR has a panel of auditors from various departments in the company. The auditors
are trained for QMS and EHS through organized training courses. These trained
auditors conduct audit whenever required. Auditors used for manufacturing process
audit are qualified based on education, experience and training.

 Preparing for Internal Audit:

 Before conducting an audit, a standard checklist in the form of a questionnaire is

prepared for the guidance of the audit team.

 MR constitutes audit team with a team leader for the sake of objectivity, the audit
teams are composed of personnel from departments other than those to be audited.

 The composition of audit team and the audit programmer is decided by MR and all
concerned including the departments to be audited are informed in writing at least 2
days in advance about the audit program.

 Audit program contains the following:

 Audit section /process/ activities.

 Date and Shift of Audit.

 Time of Audit.

 Auditors name.

 Conduct of Internal audit:

 The audit begins with a briefing to the Auditee by the team leader of audit team on
the area being audited.

 During the meeting, the methodology of audit, its scope and any administrative
arrangements required are discussed.

PREPARED BY APPROVED BY CONTROLLED BY

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 Punjab General Industries Private
QUALITY MANAGEMENT PROCEDURE
Limited
DOC NO. QMP/SYS/04
Internal Audit
REV NO 00
As Per Clause 9.0 of IATF 16949: 2016 DATE

 During the audit, a representative of the department being audited accompanies

the audit team to facilitate the process as well as to corroborate observations
being made.

 The audit team uses the standard checklist as a starting point but it does not
confine itself to verifying the points given in the list. As a general rule auditor
seeks to:

 Determine whether documented procedures and instructions meet the

requirements of the standard.

 Before commencing audit operations, the audit team familiarizes itself with
departmental system and procedures and reviews the reports of previous audit if
any.

 Verifies whether QMS & EHS procedures and instructions are being implemented.

 Assesses whether the product is meeting the quality requirements.

 Management responsible for area being audited shall ensure that any necessary
correction and corrective actions are taken without undue delay to eliminate detected
non-conformities and their causes.

 Whenever an auditor observes a nonconformity in the system, all relevant evidence are
examined carefully and full details of non conformance are recorded so that corrective
action can be taken. The representative of the department being audited is associated
with such observations. Evidence of nonconformity are recorded on the observation
sheet. Corrective action report is generated in case of non-conformity or opportunity of
improvement is observed by the audit team as well as the auditee. One copy of audit
report is given to the auditee and one copy is sent to MR.

 Follow up:

PREPARED BY APPROVED BY CONTROLLED BY

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 Punjab General Industries Private
QUALITY MANAGEMENT PROCEDURE
Limited
DOC NO. QMP/SYS/04
Internal Audit
REV NO 00
As Per Clause 9.0 of IATF 16949: 2016 DATE

 After receiving the audit report, MR deputes one of the auditors to periodically review
the corrective actions and act to resolve remaining issues.

 Results of Internal Audit are discussed during Management review.

Reference Record & Document :

 Internal Audit plan : F/MR/01

 Internal Audit NC Report :F/MR/03

 Internal Audit observation : F/MR/02

 Internal Audit Summary Report

NATURE OF AMENDMENT:

S. QMP No. Rev. Date of Rev. NATURE OF

No. No. AMENDMENT
1
2

LIST OF ABBREVIATION:

S. No. Abbreviation Details

1 PGIL Punjab General Industries Private Limited
2 QMP Quality Management Procedure
3 SYS System
4 GEN General
5 TS Technical specification
6 REV. Revision
7 MR Management representative
8 HOD Head of department

PREPARED BY APPROVED BY CONTROLLED BY

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 MF GROUP OF INDUSTRIES QUALITY PROCEDURE
DOC NO. QP/MR/04
INTERNAL AUDIT
REV NO 00
ISSUE NO. Ref: ISO 9001:2008 DATE 26.09.2016
CL 8.2.2

PREPARED BY APPROVED BY CONTROLLED BY

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