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NSTP

The time management matrix divides tasks into 4 quadrants based on whether they are urgent and/or important. Quadrant 1 contains urgent and important tasks like crises and deadlines. Quadrant 2 contains important but not urgent tasks like proactive work that improves quality. Quadrant 3 contains urgent but not important tasks that waste time like unproductive meetings. Quadrant 4 contains tasks that are neither urgent nor important like mindless activities.

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69 views2 pages

NSTP

The time management matrix divides tasks into 4 quadrants based on whether they are urgent and/or important. Quadrant 1 contains urgent and important tasks like crises and deadlines. Quadrant 2 contains important but not urgent tasks like proactive work that improves quality. Quadrant 3 contains urgent but not important tasks that waste time like unproductive meetings. Quadrant 4 contains tasks that are neither urgent nor important like mindless activities.

Uploaded by

got7jjang
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Time management Matrix

The time management matrix are divided into 4 quadrants; quadrant 1, quadrant 2,quadrant 3 and
quadrant 4.

Quadrant 1 is urgent and important

The Quadrant of Necessities - reactive tasks that need to be done, often at the last minute. Crises, 'fire-
fighting' and looming deadlines are typical examples.
Time spent in this quadrant can't be avoided, but it can be significantly reduced if you're prepared to
spend more time in

Quadrant 2 is important but not urgent

The Quadrant of Quality - proactive tasks, often habitual, that maintain or improve the quality of your
work and life.  This is the one to aim to spend more time in.
The more you expand this quadrant, the more you reduce the other three, particularly 'pseudo-
emergencies' that should never have been allowed to become so.

Quadrant 3 is urgent but not important

The Quadrant of Deception - plenty of people have gone home in the evening wondering where all the
time went. Well, it was here! It's so easy to get sucked into doing things that are the wrong side of
the 80-20 rule.
Many meetings, popular activities and easy tasks are probably a waste of your time.

Quadrant 4 is not urgent and not important

The Quadrant of Waste - you know what it is and you know when you've been in it. The trick is to know
when you're in it. Often, it starts out as restful time (which is Quadrant 2).
The tipping point comes when you spend too long doing mindless things.

Tools for problem analysis and program prioritization

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