Welcome to the tour.

Instructions for screen readers: In just 10 steps, you'll be up and running with Excel, the world's most popular spreadsheet app.
There are 11 more sheets in this tour. The instructions for each sheet start in cell A1, and each subsequent step is in cell A2, A3, and so on.
The instructions will indicate which cells to navigate to for use of a feature, or further reading.
To start, press CTRL+PAGE DOWN.

Excel Basics
In this assignment you will be introduced to a variety of Excel features and functions.
To begin click on the File tab above, Click Save As then locate your CGS1070 folder you
created on your desktop for this class (Yourlastname-CGS1070).
You will save your Excel file as Yourlastname-Excel (example file name: Smith-Excel)
As you complete the tasks on each spreadsheet, please save your work.
Once you complete the 9 tasks, save your file for the last time and upload it to the Excel
Dropbox.
ClickGoon Let's go >
back to top
Let's gobytopressing CTRL+HOME.
start learning theToExcel
start the tour, press CTRL+PAGE DOWN.
Basics.

For additional Excel Help and Training visit https://support.office.com/

 Add numbers
Add numbers like a champ
Here are some ways to add up numbers in Excel:
Cells C3 through
Here are D7some
contain datatowith
ways addtwo
up columns.
numbersOne for Fruit, and one for Amount.
in Excel:
Go to D8 by pressing CTRL+G, type D8, and then press ENTER.
1
Type =SUM(D4:D7), then press ENTER.
The result is 170.
Here's another way to add, using a shortcut key. Cells F3 through G7 contain data with two columns: Meat and Amount
2Press ALT+=, then press ENTER.
Go to cell G8.
The result in cell G8 is 140.
3
Here's another way to add. Cells C10 through D15 have two columns of data: Item and Amount.
Now add only the numbers over 50. Go to cell D16. Type =SUMIF(D11:D15 comma ">50"), then press Enter. The result i
EXTRA CREDIT: Cells F10 through G15 contain data with two columns: Item and Amount. Go to cell G16. Try adding ano
Dive down for4 more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

5
 Add numbers
numbers like a champ
e are some ways to add up numbers in Excel:
s C3 through
Here are D7some
contain datatowith
ways addtwo up columns.
numbersOne for Fruit, and one for Amount.
in Excel: Fruit
o D8 by pressing CTRL+G, type D8, and then press ENTER. Apples
1 Select
e =SUM(D4:D7), the yellow
then press ENTER.cell under the amounts for Fruit. Oranges
result is 170. Bananas
e's another way to add, using a shortcut key. Cells F3 through G7 contain data with two columns: Meat and AmountLemons
2PressType
o cell G8. ALT+=,=SUM(D4:D7),
then press ENTER.and then press enter. When you're done, you'll see
the result.
result in cell G8 is 140.
3
e's another waySelect
to add.
theCells C10 through
yellow cell underD15the
have two columns
amounts of data: Item and Amount.
for Meat. Bakery
w add only the numbers over 50. Go to cell D16. Type =SUMIF(D11:D15 comma ">50"), then press Enter. The result iBread
RA CREDIT: Cells F10 through G15 contain data with two columns: Item and Amount. Go to cell G16. Try adding anoDonuts
e down for4 morePress Alt
detail: Go to A27.
= Then, press Enter. Or Type =SUM(G4:G7), then press
first.
Or, to proceed to the next step, press CTRL+PAGE DOWN. Cookies
enter. When you're done, you'll see the result. Cakes
5 Select the yellow cell under the amounts for Bakery. Type Pies
=SUMIF(D11:D15,">50") and then press Enter.
Click Save or Ctrl S, move to Next step.

Next step
Amount Meat Amount
50 Beef 50
20 Chicken 30
60 Pork 10
40 Fish 50

Amount Veggies Amount

50 Carrots 50
100 Lettuce 100
40 Peppers 40
50 Kale 50
20 Squash 20

Try adding another SUMIF

formula here, but add amounts
that are less than 100. The
result should be 160.
 Filling cells automatically
Save time by filling cells automatically
Here’s how to use the fill feature in Excel:
Cells C3 through G7 contain
Here’s how to usedata
the with five columns:
fill handle in Excel:"This:" column, which contains the number 50 in each cell; "Plus th
Go to cell E4. Press CTRL+G, type E4, then press Enter.
1 E5, E6, and E7 by holding the SHIFT key while pressing the ARROW DOWN key, then press CTRL+D. Excel will
Select cells E4,
EXTRA CREDIT: Go to cell G4 and repeat the fill down steps above.
Cells C10 through G14 contain data with five columns. These columns contain the heading from C3 to G3 and the values f
2 Select cells C15, D15, E15, F15, and G15. This time press CTRL+R to fill the cells. This is known as “filling right.”
Go to cell C15.
Dive down for more detail: Go to cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Use the fill handle to copy cells

Sometimes you don't need the numbers to change as you fill. Instead, you just want to copy values to other adjacent cells. He
Cells C33 to cell F37 contain four columns: Department, Category, Product, and Count.
Go to cell C34. Select C34, C35, C36, C37 and press CTRL+D. The value in C34 is filled down into the selected cells.
Go to cell A64 for the next instruction.
More information on the web
Fill data automatically in worksheet cells
Fill a formula down into adjacent cells
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Filling cells automatically
e time by filling cells automatically
e’s how to use the fill feature in Excel:
s C3 through G7 contain
Here’s how to usedata
the with five columns:
fill handle in Excel:"This:" column, which contains the number 50 in each cell; "Plus thThis:
o cell E4. Press CTRL+G, type E4, then press Enter. 50
1 E5,Click
ct cells E4, theE7
E6, and cell
by with
holdingthethe
number 100.while pressing the ARROW DOWN key, then press CTRL+D. Excel will
SHIFT key 50
RA CREDIT: Go to cell G4 and repeat the fill down steps above. 50
s C10 through G14 contain data with five columns. These columns contain the heading from C3 to G3 and the values f 50
2 Select
o cell C15. Restcells
your cursor
C15, D15, onE15,the lower-right
F15, corner
and G15. This timeofpress
the cell untilto fill the cells. This is known as “filling right.”
CTRL+R
e down for more it becomes
detail: Go atocross:
cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
This:
3 Click the cross and drag down three cells. Excel will automatically fill the 50
cells with the totals: 110, 120, and 130. People call this “filling down.” 50
50
4 Click the yellow cell with 200, and fill again but this time drag the fill handle 50
to the right to fill the cells. This is known as “filling right.” 200
Click Save or Ctrl+S, move to Next step

Next step

the fill handle to copy cells

metimes you don't need the numbers to change as you fill. Instead, you just want to copy values to other adjacent cells. Here's how to do th
s C33 to cell F37 contain four columns: Department, Category, Product, and Count.
o cell C34. Select C34, C35, C36, C37 and press CTRL+D. The value in C34 is filled down into the selected cells.
o cell A64 for the next instruction.
 e information on the web
data automatically in worksheet cells
a formula down into adjacent cells
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Plus this: Equals: Plus this: Equals:
50 100 75 175 Click and drag to select
60 75 these four cells, and
then press CTRL+D.
70 75 That's the shortcut key
80 75 for filling down.

Plus this: Equals: Plus this: Equals:

50 100 75 175
60 110 75 185
70 120 75 195
80 130 75 205

ells. Here's how to do that:

Jan
 Data stuffed into one column? Split it.
Data stuffed into one column? Split it.
Go to cell D5. Press CTRL+G, type D5, then press Enter. Type the first name that is in the Email column in cell C5: Nancy.
Go to cell D6. Press CTRL+E, a shortcut for Flash Fill.
1 when you type a consistent pattern, and fills the cells once the pattern is detected.
Flash Fill detects
Try another way to Flash Fill: Go to cell E5.
Press ALT+H to enter the Home tab above the ribbon, then press FI to select Fill options. Arrow down to select Flash Fil
Dive down for 2 more detail: Go to cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Split a column based on delimiters.

Flash Fill is pretty handy. But if you want to split data into more than one column all at once, then it's not the best tool for the
Go to cell C32. Select all cells C32 through C39: Nancy all the way down to Yvonne.
Press ALT+A to enter the Data tab above the ribbon, then press E to select Text to Columns within the Data Tools section. Con
Convert Text to Columns Wizard - Step 2 of 3: Tab to find the Comma option under Delimiters. Make sure that Comma is the o
Convert Text to Columns Wizard - Step 3 of 3: press Tab and select only the General option.
Finally, press tab until you enter the Destination text box. Type $D$32, then press Enter.
WORTH EXPLORING: There's another way of working with data. You can query an external source, and you can split the data t
Go to cell A49 for the next instruction.
Split a column with formulas
You might want to write a formula to split data. This way, if the original data gets updated, then the split data will get updated
The left function extracts a specified number of characters from the left side of cell C56.
Go to cell E56: Yvonne. We used the LEFT function to extract characters from the left side of cell C56. And to specify the numb
The Find function is used to determine the number of characters to extract. Here's how the Find function works: Find the char

The result is Yvonne.

Then we created a [Helper column]. This was just to “help” extract the other text in the cell. It’s meant to be temporary and so
Select cell F56: Francis McKay in the [Helper column]. You’ll see that we used the RIGHT, LEN, and FIND functions to extract ch
Here's how this formula "=RIGHT(C56 comma LEN(C73)-FIND(" " comma C56))" works:
The Right function extracts a specified number of characters from the right side of cell C56.
In this case, the LEN function is used to determine the number of characters to extract. Here's how the LEN function works: Co
The result
Select is Francis
cell G56: McKay.
Francis. Here we used almost the same formula as in cell A51, but instead of extracting characters from cell C5

Select cell H56: McKay. This is the same formula as in step A56, but it extracts characters from F56 instead of cell C56.
Go to cell A79 to go to the next instruction.

More information on the web

Split text into different columns
All about Get & Transform
All about the LEFT function
All about the RIGHT function
All about the FIND function
All about the LEN function
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Data stuffed into one column? Split it.
a stuffed into one column? Split it.
o cell D5. Press CTRL+G, type D5, then press Enter. Type the first name that is in the Email column in cell C5: Nancy.
o cell D6. Press CTRL+E, a shortcut for Flash Fill.
1 when
h Fill detects In the cells
you typeunder First name,
a consistent type
pattern, andthe
fillsfirst
the names that
cells once are
the in theisEmail
pattern detected.
another way tocolumn:
Flash Fill:Nancy, Andy,
Go to cell E5.and so on.
ss ALT+H to enter the Home tab above the ribbon, then press FI to select Fill options. Arrow down to select Flash Fil
2 moreWhen
e down for
you see the faded list of suggestions, press Enter right away.
detail: Go to cell A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
This list of suggestions is called Flash Fill. Flash Fill detects
when you type a consistent pattern, and provides
suggestions to fill the cells with. When you see the faded
list, that's your cue to press Enter.

3 Click Save or Ctrl+S, move to Next step

Next step

t a column based on delimiters.

h Fill is pretty handy. But if you want to split data into more than one column all at once, then it's not the best tool for the job. Try Text to
o cell C32. Select all cells C32 through C39: Nancy all the way down to Yvonne.
ss ALT+A to enter the Data tab above the ribbon, then press E to select Text to Columns within the Data Tools section. Convert Text to Colu
vert Text to Columns Wizard - Step 2 of 3: Tab to find the Comma option under Delimiters. Make sure that Comma is the only checkbox se
vert Text to Columns Wizard - Step 3 of 3: press Tab and select only the General option.
lly, press tab until you enter the Destination text box. Type $D$32, then press Enter.
RTH EXPLORING: There's another way of working with data. You can query an external source, and you can split the data that comes from
o cell A49 for the next instruction.
t a column with formulas
might want to write a formula to split data. This way, if the original data gets updated, then the split data will get updated as well. This is
left function extracts a specified number of characters from the left side of cell C56.
o cell E56: Yvonne. We used the LEFT function to extract characters from the left side of cell C56. And to specify the number of character
Find function is used to determine the number of characters to extract. Here's how the Find function works: Find the character position n

result is Yvonne.
n we created a [Helper column]. This was just to “help” extract the other text in the cell. It’s meant to be temporary and something one co
ct cell F56: Francis McKay in the [Helper column]. You’ll see that we used the RIGHT, LEN, and FIND functions to extract characters from th
e's how this formula "=RIGHT(C56 comma LEN(C73)-FIND(" " comma C56))" works:
Right function extracts a specified number of characters from the right side of cell C56.
his case, the LEN function is used to determine the number of characters to extract. Here's how the LEN function works: Count the number
result
ct is Francis
cell G56: McKay.
Francis. Here we used almost the same formula as in cell A51, but instead of extracting characters from cell C56, it extracts the

ct cell H56: McKay. This is the same formula as in step A56, but it extracts characters from F56 instead of cell C56.
o cell A79 to go to the next instruction.

e information on the web

t text into different columns
bout Get & Transform
bout the LEFT function
bout the RIGHT function
bout the FIND function
bout the LEN function
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
ll C5: Nancy.

Email First name Last name

Nancy.Smith@contoso.com
Andy.North@fabrikam.com
Jan.Kotas@relecloud.com
Mariya.Jones@contoso.com
Yvonne.McKay@fabrikam.com

he best tool for the job. Try Text to Columns in this situation:

Tools section. Convert Text to Columns Wizard - Step 1 of 3 appears. Make sure that Delimited radio button is selected, then press Enter.
hat Comma is the only checkbox selected, then tab to select Next and press Enter.

can split the data that comes from the source. You do that once, and the data is refreshable and easy to work with from that moment on.
ata will get updated as well. This is more advanced. But it is possible when using a handful of functions: LEFT, RIGHT, FIND, and LEN. For mo
to specify the number of characters to extract, we used the FIND function. Here's how the formula "=LEFT(C56 comma FIND(" " comma C5
orks: Find the character position number of the first space in cell C56. Then subtract 1 to exclude the space itself.

e temporary and something one could always hide later.

ctions to extract characters from the first space in cell C56, up until the end of the cell.

function works: Count the number of characters in cell C56 and subtract the number of characters from the Find function, which finds the
racters from cell C56, it extracts them from cell F56.

of cell C56.
on is selected, then press Enter. Use the Tab key to navigate the dialogue.

work with from that moment on. Curious? Select the Data tab (ALT+A), then explore the options in the Get & Transform area (press one of
FT, RIGHT, FIND, and LEN. For more information on each these functions, see the links at the bottom of this sheet under More information
(C56 comma FIND(" " comma C56)-1)" works:

he Find function, which finds the character position number of the first space in cell C56 and returns the number of characters up until the
nsform area (press one of the following: PN, FT, FW, PT, PR, or X). Or, go to cell A80 for More information on the web.
et under More information on the web starting in cell A80. But if you’re curious, here’s how we split cell C56.

r of characters up until the space.

 Switch data around by transposing it
Switch data around by transposing it
When you need to rotate columns and rows, you transpose them in Excel.
Cells C5 toWhen
H6 contain two rows
you need of Items
to rotate and Amounts.
columns Select
and rows, youcells C5 to H6.
transpose them in Excel.
Now you'll copy the cells. Press CTRL+C.
1
Select cell C9.
Press ALT+H to enter the Home tab above the ribbon, then press V to select Paste options. Arrow down or press S to sel
Press Tab until
Theyou find Transpose. Press the Space Bar to select Transpose, then press Enter.
2
EXPERT TIP: shortcut key for Paste Special is CTRL+ALT+V.

Dive down for m

3

This is kind of5

tricky, so pay
close
attention. With
those cells still
selected, type
the following:
=TRANSPOSE(C
33:H34) but
don’t press
Enter. Instead
press
CTRL+SHIFT+E
NTER. If you
get an error or
#VALUE! as a
Transpose
result, try with a formula
again starting
Sometimes you don't want to copy and paste to transpose. In this case, you can use a formula to transpose rows and columns
at instruction
To transpose
in cell A29. this data, you need to select some blank cells first. Since the data in cells C33 to H34 on the right has six columns

Select any
Select of thetransposed
another transposedcell
cells, forcells
from example
C40 tocell C41.
D45, forLook at thecell
example formula at theattop
D43. Look theof Excel. You’ll
formula see that
bar again. The the formula
formula loos
is the

Go to cell A54 for the next instruction.

What's
KEEP INan array formula?
MIND…
There
An array formulathings
are three to keepcalculations
can perform in mind when onusing
morean array
than oneformula:
cell in an array. In the example above, the array is the original da
1) Always select multiple cells first, and then with those cells selected, start typing the array formula. That's the key: Select mu
You
2) always
When finishdone
you're an array formula
typing with
an array CTRL+SHIFT+ENTER,
formula, not just
press CTRL+SHIFT ENTER. Pressing CTRL+SHIFT+ENTER calculates the functi
+ENTER.
3) Once you enter an array formula, you cannot interrupt that new
EXCEL SPEAK: Because array formulas require CTRL+SHIFT+ENTER, some peoplearray. For example, youcall
informally cannot
arraytype over or"CSE
formulas, delete just one
formulas."

Go to cell A72 for the next instruction.

More information on the web

Transpose (rotate) data from rows to columns or vice versa
All about the TRANSPOSE function
Create an array formula
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Switch data around by transposing it
ch data around by transposing it
en you need to rotate columns and rows, you transpose them in Excel.
s C5 toWhen
H6 contain two rows
you need of Items
to rotate and Amounts.
columns Select
and rows, youcells C5 to H6.
transpose them in Excel.
w you'll copy the cells. Press CTRL+C.
1 Click and drag to select the two rows of cells from Item, to 20. Item
ss ALT+H to enter the Home tab above the ribbon, then press V to select Paste options. Arrow down or press S to selAmount
ss Tab until
Theyou find Transpose. Press the Space Bar to select Transpose, then press Enter.
2 Now you'll copy the cells. Press C t r l
ERT TIP: shortcut key for Paste Special is CTRL+ALT+V. C

to proceed to the next step

3 Click the yellow cell.

4 On the Home tab, click the arrow under the Paste button.

5 Click Paste Special, and then at the bottom, click the checkbox for
Transpose. Click OK.
Click Save or Ctrl+S, move to Next step

Next step

nspose with a formula

metimes you don't want to copy and paste to transpose. In this case, you can use a formula to transpose rows and columns. Here's how to
ranspose this data, you need to select some blank cells first. Since the data in cells C33 to H34 on the right has six columns and two rows,

ct any
ct of thetransposed
another transposedcell
cells, forcells
from example
C40 tocell C41.
D45, forLook at thecell
example formula at theattop
D43. Look theof Excel. You’ll
formula see that
bar again. The the formula
formula looks
is the samelikeasthis: {=TR
in cell C

o cell A54 for the next instruction.

at's
P INan array formula?
MIND…
array formulathings
re are three to keepcalculations
can perform in mind when onusing
morean array
than oneformula:
cell in an array. In the example above, the array is the original data set is cells C3
lways select multiple cells first, and then with those cells selected, start typing the array formula. That's the key: Select multiple cells first,
always
When finishdone
you're an array formula
typing with
an array CTRL+SHIFT+ENTER,
formula, not just
press CTRL+SHIFT ENTER. Pressing CTRL+SHIFT+ENTER calculates the function against the a
+ENTER.
nce you enter an array formula, you cannot interrupt that new array.
EL SPEAK: Because array formulas require CTRL+SHIFT+ENTER, some people For example, youcall
informally cannot
arraytype over or"CSE
formulas, delete just one of the cells. Yo
formulas."

o cell A72 for the next instruction.

e information on the web

nspose (rotate) data from rows to columns or vice versa
bout the TRANSPOSE function
ate an array formula
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Bread Donuts Cookies Cakes Pies
50 100 40 50 20

olumns. Here's how to do that:

columns and two rows, you need to select the opposite: two columns and six rows. Do this by selecting cells C40 to D45.

mula looks
a is the samelikeasthis: {=TRANSPOSE(C33:H34)}
in cell C41. Why? Because this is an array formula.
 ginal data set is cells C33:H34. The TRANSPOSE function then switches the horizontal orientation of the cells to a vertical orientation.  
elect multiple cells first, then start typing.
e function against the array. When you're done, Excel puts special brackets { } around the formula. These brackets are a visual clue that th
just one of the cells. You also cannot insert a new row or column within that array. If you need to any of that, select all of the cells that h
o a vertical orientation.  
kets are a visual clue that the selected cell is part of an array formula. You can't type these brackets yourself. Excel puts them in when you
select all of the cells that have the array formula, press Delete, and then make your changes and recreate the formula.
xcel puts them in when you press CTRL+SHIFT+ENTER.
 Sort and filter with ease
Sort and filter with ease
Cells C5 to G13 contain five columns: Departments, Categories, and Amounts for the months Oct, Nov, Dec.
Let's say you want the departments in alphabetical order. Select the Department column, go to cell C5. Press CTRL+G, type C5
1 amounts from big to small. Select the December column cell, go to G5, then select cells G5 through G13. Pres
Sort December's
Now you'll filter the data so that only the Bakery rows appear. Go to cell G5, Dec. Press CTRL+A to select all of the cell
Filter buttons appear on the top row from cell C5 to G5. Go to the Department cell, C5, and press ALT+DOWN ARROW t
EXTRA CREDIT: 2 Try sorting alphabetically by two columns. Here's how: First sort Department alphabetically (refer to ste
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
3

There are many ways to sort in Excel. Here are just two more ways to sort:
Cells C31 through F31 contain data with four columns: Expense date, Employee, Food, and Hotel.
You want the Expense dates in order. So, select Expense date header, cell C31, then press ALT+DOWN ARROW and use the arr
Someone
IMPORTANT filled three You
DETAIL: cellscan't
with clear
yellow. Youorder
a sort can sort
likethe
yourows
can abyfilter.
that So
color. Godon't
if you to cellwant
F31,your
thensort
press
to ALT+DOWN
stick, undo itARROW and
by pressing

Go to cell A43 for the next instruction.

More ways to filter data

Cells C49 through F49 contain data with four columns: Expense date, Employee, Food, and Hotel.
Go to cell F49: Hotel. Press ALT+DOWN ARROW, then use the arrow keys to find Number Filters option. Press RIGHT ARROW t
Now add a second filter. Go to cell E49: Food. Press ALT+DOWN ARROW, then use the arrow keys to find the Number Filters o
Go to cell A60 for the next instruction.
More information on the web
Sort data in a range or table
Filter data in a range or table
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Sort and filter with ease
and filter with ease
s C5 to G13 contain five columns: Departments, Categories, and Amounts for the months Oct, Nov, Dec.
s say you want the departments in alphabetical order. Select the Department column, go to cell C5. Press CTRL+G, type C5, then press Ente
December's1 amounts
Let's sayfrom
you big
wantto the departments
small. in alphabetical
Select the December columnorder.
cell, Click
go toin the
G5, then select cells G5 through G13. Press ALT+H to ente
w you'll filter theDepartment
data so thatcolumn,
only theand thenrows
Bakery clickappear.
Home Go> Sort & G5,
to cell Filter
Dec.> Sort
PressACTRL+A
to Z. to select all of the cell
er buttons appear on the top row from cell C5 to G5. Go to the Department cell, C5, and press ALT+DOWN ARROW t
RA CREDIT: 2 TrySort December's amounts from largest to smallest. Click any cell in the Dec
sorting alphabetically by two columns. Here's how: First sort Department alphabetically (refer to ste
column, and then click Home > Sort & Filter > Sort Largest to Smallest.
e down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
3 Now you'll filter the data so that only the Bakery rows appear. Press CTRL+A to
select all of the cells, and then click Home > Sort & Filter > Filter.

Click Save or Ctrl+S, move to Next step

Next step

re are many ways to sort in Excel. Here are just two more ways to sort:
s C31 through F31 contain data with four columns: Expense date, Employee, Food, and Hotel.
want the Expense dates in order. So, select Expense date header, cell C31, then press ALT+DOWN ARROW and use the arrow keys to find
meone
ORTANT filled three You
DETAIL: cellscan't
with clear
yellow. Youorder
a sort can sort
likethe
yourows
can abyfilter.
that So
color. Godon't
if you to cellwant
F31,your
thensort
press
to ALT+DOWN
stick, undo itARROW and use
by pressing the arrow k
CTRL+Z.

o cell A43 for the next instruction.

e ways to filter data

s C49 through F49 contain data with four columns: Expense date, Employee, Food, and Hotel.
o cell F49: Hotel. Press ALT+DOWN ARROW, then use the arrow keys to find Number Filters option. Press RIGHT ARROW to enter Number
w add a second filter. Go to cell E49: Food. Press ALT+DOWN ARROW, then use the arrow keys to find the Number Filters option. Press RIG
o cell A60 for the next instruction.
 e information on the web
data in a range or table
er data in a range or table
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
ss CTRL+G, type C5, then press Enter. Now press ALT+H to enter the Home tab above the ribbon, then press S to enter the Sort & Filter op
5 through G13. Press ALT+H to enter the Home tab above the ribbon, then press S for Sort & Filter options. Notice the options changed fro
Department Category Oct Nov Dec
Meat Beef $90,000 $110,000 $120,000
Bakery Desserts $25,000 $80,000 $120,000
Produce Fruit $10,000 $30,000 $40,000
Produce Veggies $30,000 $80,000 $30,000
Deli Salads $90,000 $35,000 $25,000
Meat Chicken $75,000 $82,000 $2,000,000
Bakery Breads $30,000 $15,000 $20,000
Deli Sandwiches $80,000 $40,000 $20,000

OW and use the arrow keys to find Sort Oldest to Newest. Press Enter. The rows get sorted in ascending date order by the Expense date.
DOWN
undo itARROW and use
by pressing the arrow keys to find the Sort by Color option. Press Right Arrow to select the highlight color "yellow" rgb color 2
CTRL+Z.

ss RIGHT ARROW to enter Number Filters list and use the arrow keys to find the Above Average option, then press Enter. Excel calculates
e Number Filters option. Press RIGHT ARROW to enter the Number Filters list. Use the arrow keys to find the Greater than... option, then
nter the Sort & Filter options. Use the arrow keys to find the option to Sort A to Z, or press S, then press Enter.
the options changed from Sort A to Z to Sort Largest to Smallest and so forth. Use the arrow keys to find the option to Sort Largest to Sma

r by the Expense date.

olor "yellow" rgb color 255, 255, 0, then Press Enter. The highlighted cells are automatically sorted to the top within the column. To verify

Enter. Excel calculates the average amount of the Hotel column, and then shows only rows with amounts greater than that average.
ter than... option, then type 25 and press Enter. Of the three rows that were filtered for above average, Excel shows two rows with Food a
ption to Sort Largest to Smallest, then press Enter.

within the column. To verify this, go to cell F32 and press INS+F to hear the cell's format.

ater than that average.

shows two rows with Food amounts greater than 25
table between
cells C5 and
I14. The Table
Tools Design
tab will appear
at the top of
Excel. Press
ALT+JT to

Tables
enter the
Design tab things a lot easier
Tables make
above the
A table gives
ribbon, then you special features and conveniences. Here’s how to create one:
Cells C5
press S tothrough
A tableG13 contain
gives data. Gofeatures
you special to any cell
andwithin that region,Here’s
conveniences. for example,
how tocell D8. Press
create one: CTRL+G, type D8, then press En
enter Table to enter the Insert tab above the ribbon, then press T and press Enter. Or, press shortcut key combination CTRL+T
Press ALT+N
Styles. Use
Now
arrowyoukeyshave1 a table, which is a collection of cells that has special features. For starters: A table gives you banded row
to
You can also
navigate the create new rows easily. Go to the empty cell under cell C13: Meat. Type some text, then press Enter. A ne
options and
You can also create columns easily: Go to any cell between H5 and H14, for example H10. Type some text, then press
select a table
Notice
style youhow 2 two columns are created, formatted, and the text Jan and Feb are filled in cells H5 and I5 for you.
the
like.

3
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Calculated columns in tables

One example of a convenience that tables give you: calculated columns. You type a formula once, and it gets automatically fill
Cells C33 through H41 contain data with six columns: Department, Category, Oct, Nov, Dec, and Total.
Go to cell H34: Total.
Press ALT+=, then press Enter.
The SUM formula gets automatically filled down for you so that you don’t have to do it yourself.
Go to cell A47 for the next instruction.
Total rows in tables
Another convenience in tables are total rows. Instead of typing a SUM formula, Excel can make that total for you with a flip of
Cells C54 through E61 contain data with three columns: Department, Category, and Sales.
Go to any cell within the range above, for example cell D57.
At the top of the Excel window, the Table Tools Design tab will appear. Press ALT+JT to enter the Design tab above the ribbon,
A new row is added at the bottom of the table in cells C62 through E62.
The total of $24,000 is added to the total row, in cell E62 .
But what if you wanted to know the average? Select cell E62: $24,000.
Press
GOODALT+DOWN ARROW,a then
TO KNOW: There's use the
shortcut arrow keys
for showing andtohiding
find the
theAverage option
total row. and
Select pressthe
inside Enter. The
table, average
then press amount of $3,000
CTRL+SHIFT+T.

Go to cell A72 for the next instruction.

More information on the web

Overview of Excel tables
Total the data in an Excel table
Use calculated columns in an Excel table
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Tables
es make things a lot easier
ble gives you special features and conveniences. Here’s how to create one:
s C5 through
A tableG13 contain
gives data. Gofeatures
you special to any cell
andwithin that region,Here’s
conveniences. for example,
how tocell D8. Press
create one: CTRL+G, type D8, then press Enter.
ss ALT+N to enter the Insert tab above the ribbon, then press T and press Enter. Or, press shortcut key combination CTRL+T, then Enter.
w you have1 a table,
Clickwhich
inside
is the data to of
a collection the right,
cells thatand
has then click
special InsertFor
features. > Table > OK.
starters: A table gives you banded row
can also create new rows easily. Go to the empty cell under cell C13: Meat. Type some text, then press Enter. A ne
can also create columns easily: Go to any cell between H5 and H14, for example H10. Type some text, then press
2 twoNow
ce how the you have
columns a table,formatted,
are created, which is aandcollection
the text of
Jancells
and that hasfilled
Feb are special features.
in cells H5 and I5 for you.
For starters: A table gives you banded rows for easier reading.

3 You can also create new rows easily. In the empty cell under Meat, type the
e down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.
text Veggies and then press Enter. A new row for the table appears.

4 You can also create columns easily: In the lower-right corner of the table,
click the resize handle and drag it to the right 2 columns.

5 Notice how the two columns are created, formatted, and the text Jan and
Feb are filled for you.
Click Save or Ctrl+S, move to Next step

Next step

ulated columns in tables

example of a convenience that tables give you: calculated columns. You type a formula once, and it gets automatically filled down for you
s C33 through H41 contain data with six columns: Department, Category, Oct, Nov, Dec, and Total.
o cell H34: Total.
ss ALT+=, then press Enter.
SUM formula gets automatically filled down for you so that you don’t have to do it yourself.
o cell A47 for the next instruction.
al rows in tables
ther convenience in tables are total rows. Instead of typing a SUM formula, Excel can make that total for you with a flip of a switch. And th
s C54 through E61 contain data with three columns: Department, Category, and Sales.
o any cell within the range above, for example cell D57.
he top of the Excel window, the Table Tools Design tab will appear. Press ALT+JT to enter the Design tab above the ribbon, then press T to
ew row is added at the bottom of the table in cells C62 through E62.
total of $24,000 is added to the total row, in cell E62 .
what if you wanted to know the average? Select cell E62: $24,000.
ss ALT+DOWN
OD ARROW,a then
TO KNOW: There's use the
shortcut arrow keys
for showing andtohiding
find the
theAverage option
total row. and
Select pressthe
inside Enter. The
table, average
then press amount of $3,000 appears.
CTRL+SHIFT+T.

o cell A72 for the next instruction.

e information on the web

rview of Excel tables
al the data in an Excel table
calculated columns in an Excel table
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
pe D8, then press Enter.
ombination CTRL+T, then Enter.
Department Category Oct Nov Dec
Produce Veggies 30000 80000 30000
Produce Fruit 10000 30000 40000
Bakery Breads 30000 15000 20000
Bakery Desserts 25000 80000 120000
Deli Sandwich 80000 40000 20000
Deli Salads 90000 35000 25000
Meat Beef 90000 110000 200000
Meat Chicken 75000 82000 150000

ts automatically filled down for you. Here’s how it works:

or you with a flip of a switch. And the same goes for the AVERAGE formula, and many others. Here’s how it works:

b above the ribbon, then press T to select Total Row from within the Table Styles Options.

es amount of $3,000 appears.

CTRL+SHIFT+T.
 Insert a drop-down list
Insert a drop-down list
Drop-down lists make data entry easier for people. Here's how to do one:
Cells C3 through D15 contain
Drop-down data data
lists make with two columns:
entry Food
easier for and Department.
people. Here's how to do one:
We want only three department names to be valid entries for each of the foods on the right. Those departments are
Go to cell D4.1Press CTRL+G, type D4, then press Enter. Select all cells from D4 to D15.
On the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and sele
In the Source text box, type Produce, Meat, Bakery. Make sure to put commas in between each name. Press Enter whe
Now
GOODselect
2 D4,Drop-down
cell
TO KNOW: which is the cellhelp
lists nextensure
to Apples in C4.
people Press
enter ALT+DOWN
valid data. So itARROW. You'llthat
makes sense see drop-downs
a drop-downare
menu with
a part of a large
There are other data validation methods. For example, you can restrict entry to whole numbers, dates, or even minimum and

3
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Best practice for drop-downs: Use a table.

We just taught you how to insert a drop-down menu for the list of departments. But what if that list changes? For example, w
Cells C31 through D43 contain data with two columns: Food and Department. Cells F31 through F34 contain data with one col
From cells F31 to F34, select a cell with a department. For example, select cell F33: Meat.
Create a table by pressing CTRL+T, then Enter.
Now you’ll set up the data validation again. Under cell D31: Department, select all of the blank cells from D32 through D43.
On the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and press DOW
In the Source text box, type =$F$32:$F$34, then press Enter.
You selected the values within the single column starting in cell F31: Department.
Now
EXPERTgo TIP:
to cell D32people
Often and press
put ALT+DOWN ARROW.
their validation There
lists like thisare
outonly three
of the waydepartments in the That
on another sheet. drop-down list: Produce,
way others won't beMeat an
tempted

Go to cell A60 for the next instruction.

More information on the web
Apply data validation to cells
Create a drop-down list
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Insert a drop-down list
rt a drop-down list
p-down lists make data entry easier for people. Here's how to do one:
s C3 through D15 contain
Drop-down data data
lists make with two
entrycolumns: Food
easier for and Department.
people. Here's how to do one:
want only three department names to be valid entries for each of the foods on the right. Those departments are
o cell D4.1PressWe want type
CTRL+G, only D4,
three department
then press Enter.names
Select to
all be
cellsvalid
fromentries for each of the
D4 to D15.
foodsData
the Data tab, select on Validation,
the right. Those departments
or press ALT+DL to openare the
Produce, Meat anddialogue
Data Validation Bakery.box. Tab to Allow and sele
he Source text box, type Produce, Meat, Bakery. Make sure to put commas in between each name. Press Enter whe
w
ODselect
2 D4,Drop-down
cell
TO KNOW:
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is the tonext
select
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the yellow
to Apples
ensure in C4.
people
cells
Press
enter
under
ALT+DOWN
valid
Department. You'll see a drop-down menu with
data. So itARROW.
makes sense that drop-downs are a part of a larger group of featu
re are other data validation methods. For example, you can restrict entry to whole numbers, dates, or even minimum and maximum amou

3
e down for more Ondetail: Go totab,
the Data A27.click
Or, to proceed
Data to the next
Validation. Understep,Allow,
press CTRL+PAGE
click List. DOWN.

4 In the Source box, type Produce, Meat, Bakery. Make sure to put commas
in between them. Click OK when you’re done.

5 Now click the yellow cell next to Apples, and you'll see a drop-down menu.
Click Save or Ctrl+S, move to Next step

Next step

t practice for drop-downs: Use a table.

just taught you how to insert a drop-down menu for the list of departments. But what if that list changes? For example, what if there is a n
s C31 through D43 contain data with two columns: Food and Department. Cells F31 through F34 contain data with one column: Departme
m cells F31 to F34, select a cell with a department. For example, select cell F33: Meat.
ate a table by pressing CTRL+T, then Enter.
w you’ll set up the data validation again. Under cell D31: Department, select all of the blank cells from D32 through D43.
the Data tab, select Data Validation, or press ALT+DL to open the Data Validation dialogue box. Tab to Allow and press DOWN ARROW to s
he Source text box, type =$F$32:$F$34, then press Enter.
selected the values within the single column starting in cell F31: Department.
wERTgo TIP:
to cell D32people
Often and press
put ALT+DOWN ARROW.
their validation There
lists like thisare
outonly three
of the waydepartments in the That
on another sheet. drop-down list: Produce,
way others won't beMeat and to
tempted Bakery. But
change if
the

o cell A60 for the next instruction.

 e information on the web
ly data validation to cells
ate a drop-down list
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Food Department
Apples
Beef
Bananas
Lemons
Broccoli
Kale
Ham
Bread
Chicken
Cookies
Cakes
Pies

es? For example, what if there is a new department called Dairy? You’d have to update the data validation dialog box. But there’s a more e
n data with one column: Department.

32 through D43.
llow and press DOWN ARROW to select List. Press the tab key again.

sProduce,
won't beMeat and to
tempted Bakery. But
change if you
the list. add a new department in column F under cell F35: Bakery, this list will get updated with the new de
ialog box. But there’s a more efficient way by creating a table first:

ll get updated with the new department. Try it.

 Analyze data quickly
Analyze data quickly
Here’s how to analyze data so that you can spot patterns and trends quickly:
Cells C5 through
Here’s G13
howcontain data data
to analyze in fivesocolumns:
that youDepartment, Category,
can spot patterns andOct, Nov, and
trends Dec.
quickly:
Go to a cell in the table between cells C5 through G13, for example go to cell E9, then press CTRL+Q. A Quick Analysis panel ap
Press Tab key1to enter Formatting options, then press Enter to select Data Bars.
The cells under Oct, Nov, and Dec columns, cells E6 through G13 get special data bars that visualize their amounts.
Now let's say you want to get rid of the data bars. Select the entire range of cells from C5 through G13, then press CTR
Press Tab key2to enter Formatting options, then press RIGHT ARROW to find Clear…, then press Enter.
GOOD TO KNOW: When you select cells, this Quick Analysis button appears. Aptly named, don't you think? You can always
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Quickly make a chart

You can always use the Insert tab and create a chart. But here is another way to make a chart, using the Quick Analysis option
Cells C34 through G42 contain data with five columns: Department, Category, Oct, Nov, and Dec.
Go to a cell inside the table between cells C34 and G42, for example go to cell D38, then press Ctrl+Q.
The Quick Analysis panel appears. Press RIGHT ARROW until you find Charts.
Press the Tab key to enter the Charts options and Enter to select Clustered… .
A new clustered column chart appears and is selected. Use your arrow keys to move it anywhere you’d like. Within the chart e
Go to cell A47 for the next instruction.
Quickly make sparklines
Let's say you want little trend lines to the right of this data to show how the amounts go up or down during the three months.
Cells C54 through G62 contain data with five columns: Department, Category, Oct, Nov, and Dec.
Go to a cell inside the table between cells C55 and G62, then press Ctrl+Q.
On the Quick Analysis panel that appears, press the RIGHT ARROW until you find Sparklines, then press Tab to select the Line o
Sparklines appear to the right of the Dec column in cells H55 through H62. Each line represents the data for that row, and sho
To clear the sparklines, select cells H55 through H62. Press ALT+JD to enter The Sparkline Tools Design tab above the ribbon. P
Go to cell A68 for the next instruction.

More information on the web

Analyze your data instantly
Analyze trends in data using sparklines
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Analyze data quickly
lyze data quickly
e’s how to analyze data so that you can spot patterns and trends quickly:
s C5 through
Here’s G13
howcontain data data
to analyze in fivesocolumns:
that youDepartment, Category,
can spot patterns andOct, Nov, and
trends Dec.
quickly:
o a cell in the table between cells C5 through G13, for example go to cell E9, then press CTRL+Q. A Quick Analysis panel appears.
ss Tab key1to enterClickFormatting
and drag to select then
options, all cells onEnter
press the right, and Data
to select then Bars.
click this button in the
cells under Oct, lower-right corner:
Nov, and Dec columns, cells E6 through G13 get special data bars that visualize their amounts.
w let's say you want to get rid of the data bars. Select the entire range of cells from C5 through G13, then press CTR
ss Tab key2to enterOn the panel that
Formatting appears,
options, thenclick Data
press Bars.
RIGHT The cells
ARROW under
to find Oct, then
Clear…, Nov, press
and Dec
Enter.
columns get special data bars that visualize their amounts.
OD TO KNOW: When you select cells, this Quick Analysis button appears. Aptly named, don't you think? You can always
e down for more detail:
Click SaveGoortoCtrl+S,
A27. Or, to proceed
move to Nextto the next step, press CTRL+PAGE DOWN.
step

Next step

ckly make a chart

can always use the Insert tab and create a chart. But here is another way to make a chart, using the Quick Analysis option. This time thoug
s C34 through G42 contain data with five columns: Department, Category, Oct, Nov, and Dec.
o a cell inside the table between cells C34 and G42, for example go to cell D38, then press Ctrl+Q.
Quick Analysis panel appears. Press RIGHT ARROW until you find Charts.
ss the Tab key to enter the Charts options and Enter to select Clustered… .
ew clustered column chart appears and is selected. Use your arrow keys to move it anywhere you’d like. Within the chart each product has
o cell A47 for the next instruction.
ckly make sparklines
s say you want little trend lines to the right of this data to show how the amounts go up or down during the three months. You don't have
s C54 through G62 contain data with five columns: Department, Category, Oct, Nov, and Dec.
o a cell inside the table between cells C55 and G62, then press Ctrl+Q.
the Quick Analysis panel that appears, press the RIGHT ARROW until you find Sparklines, then press Tab to select the Line option. Press En
rklines appear to the right of the Dec column in cells H55 through H62. Each line represents the data for that row, and shows whether the
lear the sparklines, select cells H55 through H62. Press ALT+JD to enter The Sparkline Tools Design tab above the ribbon. Press C to select
o cell A68 for the next instruction.

e information on the web

lyze your data instantly
lyze trends in data using sparklines
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
k Analysis panel appears.
Department Category Oct Nov Dec
Produce Veggies $30,000 $80,000 $30,000
Produce Fruit $10,000 $30,000 $40,000
Bakery Breads $30,000 $15,000 $20,000
Bakery Desserts $25,000 $80,000 $120,000
Deli Sandwich $80,000 $40,000 $20,000
Deli Salads $90,000 $35,000 $25,000
Meat Beef $90,000 $110,000 $200,000
Meat Chicken $75,000 $82,000 $150,000

ick Analysis option. This time though, we'll use the keyboard shortcut:

. Within the chart each product has three columns, one for each month of sales: Oct, Nov, and Dec.
 the three months. You don't have to make 8 little line charts. You can make sparklines instead.

to select the Line option. Press Enter to add Sparklines to the table.
r that row, and shows whether the amounts go up or down.
above the ribbon. Press C to select the Clear option, then press C again to select to Clear Selected Sparklines.
Element. Press
DOWN
ARROW to find
the Data Table
option then
press RIGHT
ARROW to
open the Data

Great charts recommended for you

Table options.
Press
Great DOWN
charts recommended for you
ARROW until
Cells C5 through
you find the D11 contain data with two columns: Year and Conference attendance.
Go toLegend
With any cell in the table between cells C5 and D11, for example go to cell C6. Press CTRL+G, type C6, then press Enter.
Keys
Now option. 1 to enter The Insert Charts tab above the ribbon. Press R to bring up Recommended Charts options.
press ALT+N
Select With
Several recommendations will appear. Press Tab to enter the list and use the arrow keys to find an option called Clust
Legend Keys,
A column
then presschart appears showing total number of conference attendees per year. Use the arrow keys to move the chart
Enter to add
Now you'll 2 a trendline. Select the chart you just created, and press ALT+JC to enter the Chart Tools Design tab abov
add
Legend Keys to
Press A to Add chart element, then press DOWN ARROW to find the Trendline option. Press RIGHT ARROW to open the Tr
the chart.
3
Dive down for more detail: Go to A27. Or, to proceed to the next step, press CTRL+PAGE DOWN.

Horizontal and vertical axes

In school you might have learned that there is an x-axis and a y-axis. Excel has these two axes as well, but it calls them someth
In Excel this is what they are called:
• The x-axis along the bottom is called the horizontal axis.
• The y-axis that runs up and down is called the vertical axis.
Each axis can either be a value axis or a category axis.
• A value axis represents numerical values. For example, a value axis can represent dollars, hours, duration, temperature, and
• A category axis represents things like dates, people names, product names. The horizontal axis in the chart on the right starti
Go to cell A52 for the next instruction.
then press
DOWN
ARROW until
you find the
Combo option,
listed at the
bottom. Tab
twice to enter
the Series
name: . Press
DOWN
ARROW twice
to find "Food
Sales", then
press Tab
twice to select
the Secondary
Axis option.
Secondary
Press SPACEaxis
You can
BAR also use a secondary axis in a chart. A secondary axis is an additional value axis that can show different values than th
to enable
this option,
A popular example is in the chart on the right starting in cell D52. It's the same as the chart above, but it has an additional seco
then press
Cells
Enter.D67 through F73 contain data with three columns: Date, Conference attendance, and Food sales. Food Sales column con

Go to cell A68 for the next instruction.

More information on the web

Create a chart from start to finish
Create a combo chart with a secondary axis
Available chart types in Office
Go back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 Great charts recommended for you
at charts recommended for you
s C5 through D11 contain data with two columns: Year and Conference attendance.
o any cell in the table between cells C5 and D11, for example go to cell C6. Press CTRL+G, type C6, then press Enter.
1 toClick
w press ALT+N anywhere
enter in the
The Insert data
Charts toabove
tab the right, and then
the ribbon. clickR Insert
Press to bring>up
Recommended
Recommended Charts options.
Charts. will appear. Press Tab to enter the list and use the arrow keys to find an option called Clust
eral recommendations
olumn chart appears showing total number of conference attendees per year. Use the arrow keys to move the chart
2 a trendline.
w you'll add
You'll see several recommendations. Click the second one on the left called
Select the chart you just created, and press ALT+JC to enter the Chart Tools Design tab abov
Clustered Columns. Then click OK.
ss A to Add chart element, then press DOWN ARROW to find the Trendline option. Press RIGHT ARROW to open the Tr
3 A column chart appears showing total number of conference attendees per
year.
e down for more FeelGo
detail: free to move
to A27. it anywhere
Or, to proceed toyou'd like.step, press CTRL+PAGE DOWN.
the next

4 Now you'll add a trendline. Select the chart, and the Chart Tools tab will
appear at the top of the Excel window.

5 On the Chart Tools tab, click Design. Then click Add chart element >
Trendline > Linear. Now you have a trendline that shows the general direction
of the units sold over time.
Click Save or Ctrl+S, move to Next step

Next step

zontal and vertical axes

chool you might have learned that there is an x-axis and a y-axis. Excel has these two axes as well, but it calls them something different.
xcel this is what they are called:
e x-axis along the bottom is called the horizontal axis.
e y-axis that runs up and down is called the vertical axis.
h axis can either be a value axis or a category axis.
value axis represents numerical values. For example, a value axis can represent dollars, hours, duration, temperature, and so on. The verti
category axis represents things like dates, people names, product names. The horizontal axis in the chart on the right starting in cell D30 h
o cell A52 for the next instruction.
 can also use a secondary axis in a chart. A secondary axis is an additional value axis that can show different values than the other value ax
opular example is in the chart on the right starting in cell D52. It's the same as the chart above, but it has an additional secondary vertical a
s D67 through F73 contain data with three columns: Date, Conference attendance, and Food sales. Food Sales column contains data that s

o cell A68 for the next instruction.

e information on the web

ate a chart from start to finish
ate a combo chart with a secondary axis
ilable chart types in Office
back to top by pressing CTRL+HOME. To proceed to the next step, press CTRL+PAGE DOWN.
 press Enter.

Year Conference attendance

2016 500
2017 800
2018 1000
2019 900
2020 1000
2021 1200

calls them something different.

temperature, and so on. The vertical axis in the chart on the right starting in cell D30 is a value axis.
rt on the right starting in cell D30 has years so this is a category axis.
rent values than the other value axis.
s an additional secondary vertical axis that represents the sales amounts for each month. Some would say that by having a secondary axis
d Sales column contains data that supports the secondary axis for the chart described above.
hat by having a secondary axis, you almost have “two charts in one.” That’s true. This chart is both a column chart and a line chart. These k
hart and a line chart. These kind of charts are called Combo charts in Excel. If you’re interested in this kind of chart, select the hyperlink in c
hart, select the hyperlink in cell A70.