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SFRS BOARD MEETING - ACTION LOG - 2013/14

Minute Completion
Action Lead Due Date Position Statement
Ref Date
Meeting Date: 27 June 2013
Targeted Recruitment.
Item 9  POD (Recruitment) and the Equality and
Diversity Team to conduct an engagement
The POD (Recruitment) Directorate and an E&D
exercise with underrepresented groups to
representative have formed a small working
determine current potential or perceived
November group. POD is lead directorate on this project as
barriers to joining the service. E Gerrard
2013 part of mainstreamed approach to equality. Joint
 Report the findings of the new research and a
POD/ E&D Report to be submitted to the
recommended model for implementing
November Board meeting.
sustainable positive action activities to the
Board.

Completed – A collective EIA covering all

Terms of Reference and SFRS Corporate
Committee Terms of Reference – Conduct an 26 August
Item 11 E Gerrard 6 July 2013 Governance arrangements has been completed by
Equality Impact Assessment 2013
Elaine Gerrard. This will be shared with the
respective Committees.
Pay Protection discussions are on-going and a
Change Management Policies – Conduct an
26 September full EIA will not be conducted until the content
Item 12 Equality Impact Assessment for the Pay Diane Vincent
2013 of a draft policy is agreed with the representative
Protection policy.
Bodies (discussions are on-going).
Draft Annual Operating Plan – Conduct and 26 September 20 September Draft EIA completed – forwarded to Deputy
Item 13 Alex Clark
Equality Impact Assessment 2013 2013 Chief Officer Clark.
Strategic Plan - Conduct and Equality Impact 26 September 26 August Draft EIA completed and forwarded to Deputy
Item 14 Alex Clark
Assessment 2013 2013 Chief Officer Clark.

SFRSBoard – 26/09/2013/Board Action Log 27/06/2013

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SFRS Board Meeting - Decision Log 2013/14

Minute Ref Paper Issue Decision Review Date

Meeting Date: 27 June 2013

Item 10 Board Support: Board This report was considered at the May Board Members approved the recommendations
Governance and Corporate Meeting, and had been developed further within the report with item 4.1 - Quality 27 June 2014
Administration following input from Board Members. Assurance of Governance and
Arrangements- Administrative Arrangements contained
within the report to be included as a
recommendation.
Item 11 Committees Terms of Following the agreement of a number of Members approved the Terms of Reference for
Reference - Service standing Committees and their initial operating the Service Transformation Committee and the 27 June 2014
Transformation Committee arrangements, Terms of Reference for the Local and Stakeholder Engagement Committee,
And Local And Stakeholder Service Transformation Committee and Local subject to minor amendments.
and Stakeholder Engagement have been
Engagement Committee
developed for approval by the Board.
Item 12 Change Management Policies Change Management Policies have been Members approved the Redeployment Due to
developed to enable the Transformation of the Organisational Change, Relocation and 27 June 2014
SFRS and achieve the benefits of reform. Voluntary Severance/Early Retirement policies,
with the caveat that the Relocation and
Voluntary Severance/Early Retirement policy
must be approved by Scottish Government.
Item 13 Draft Operating Plan A draft plan was endorsed by the Board at its Members approved the plan, subject to
meeting on 28 March 2013 subject to some additional referencing to local fire and rescue 27 June 2014
changes. The attached revised plan incorporates plans.
those changes.
Item 14 Strategic Plan The draft Strategic Plan has been subject to Members approved the final amendments to
amendments following feedback from the Strategic Plan and approved the 27 June 2014
Board Members at a recent Board consultation plan, subject to the business
SFRSBoard – 26/09/2013/Board Decision Log 27/06/2013
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Development Day and the Scottish community, parliamentarians (Westminster
Government. and Scottish) and the Justice Committee
being included in the consultation process.
Item 15 Role Of The Deputy Chair Key responsibilities for the role of the Deputy Members approved the Role Description of the
Chair have been developed to ensure that this Deputy Chair.
27 June 2014
role can support the Chair and the SFRS in the
most effective way possible.
Item 16 Transitional Funding 2013/14 The Transitional funding available to the SFRS Members approved the allocation of
in 2013/14 is £8million. Transitional Funding for 2013/14. 27 June 2014
Item 17 Property Estate – Strategic In seeking to successfully deliver the aims of Members approved a review of property
Intent reform in an environment of reducing budgets requirements be undertaken; the phased 27 June 2014
members are asked to consider asset approach outlined within the report be adopted;
rationalisation. the principles identified be adopted and
approved the planned timescales. Members
agreed that the approach to shared services
would be subject to on-going future
discussions.

SFRSBoard – 26/09/2013/Board Decision Log 27/06/2013