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Pmo Docs Communications Plan Template

The document is a template for a communication plan for a project. The communication plan provides a framework to manage communications between the project team and stakeholders. It identifies the audiences that will receive communications, how information will be delivered to each audience, who is responsible for communication, and the frequency. The template includes sections for stakeholder communication requirements, the communication plan details, and appendices for audience members and a communication timeline.

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JH
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198 views6 pages

Pmo Docs Communications Plan Template

The document is a template for a communication plan for a project. The communication plan provides a framework to manage communications between the project team and stakeholders. It identifies the audiences that will receive communications, how information will be delivered to each audience, who is responsible for communication, and the frequency. The template includes sections for stakeholder communication requirements, the communication plan details, and appendices for audience members and a communication timeline.

Uploaded by

JH
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Government of Newfoundland and Labrador

Office of the Chief Information Officer


Corporate Services & Projects: Project Management Office

COMMUNICATION PLAN
Purpose: The purpose of the communication plan is to ensure that the project team provides
relevant, accurate, timely and consistent project information to project stakeholders and other
appropriate audiences.
The communication plan provides a framework to manage and coordinate the wide variety of
communications that take place during the project. The plan covers who will receive the
communications, how the communications will be delivered, what information will be communicated,
who communicates, and the frequency of the communications.
For small and medium projects, the use of this template is optional as the Communication Plan can be
included in the Project Charter.

Project Name << Project Name >>

Project Number << DTC Number>>

<< Provide a description of the project. Include specifics like, business


Project Background
goals and objectives for the project, the client departments included etc. >>
The key communication objectives for the project include:
Communication
Objective  << State project communication goals e.g. create awareness and
understanding among impacted employees and key stakeholders,
allay fears of the upcoming project changes, provide a method for
feedback and questions >> and;
 << >>

REVISION HISTORY
Version Date Summary of Changes Name

<<YYYY-MM-DD>>

IMPORTANT NOTES FOR COMPLETING THIS DOCUMENT


Each section of the Transition Agreement must be completed in full. If a particular section is not
applicable to this project, then you must write Not Applicable and provide a reason.
Important Note: No sections are to be deleted from this document.
Save the file using the following naming convention Project # - Project Name – Communication
Plan.doc
Text contained within << >> provides information on how to complete that section and can be deleted

COMMUNICATIONS PLAN TEMPLATE


PAGE 1 OF 6
TEMPLATE VERSION 3.0, 2013-11-13
Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office

once the section has been completed.


This template is owned and maintained by the Project Management Office (PMO) of the Office
of the Chief Information Officer (OCIO). Direct questions about this template to OCIO-
PMO@gov.nl.ca

STAKEHOLDER COMMUNICATION REQUIREMENTS


This section identifies the audiences targeted in this Communication Plan, and the purpose of
communicating with each audience. A complete list of the participants in each audience can be found in
the Appendix.

Audience Communications Requirements

<< Identify each distinct project << State the communication requirements for each group.
group. (e.g. Steering Committee,
Project Team, Client Department, (e.g. All project Controlled Deliverables, Training Materials >>
End Users ) >>

COMMUNICATIONS PLAN
<< For each type of communication (e.g. report, meeting, newsletter) required by the project, complete
the associated communication details within the table below. A small data sample has been provided.
Repeat rows in the table as necessary. >>

# COMMUNICATI PURPOSE RESPONSIBILIT TARGET AUDIENCE SCHEDULE METHOD


ONS TYPE Y FREQUENC
Y

2 << Project << Used to report project << Project << Project << Weekly << Email
Status progress against the Manager >> Leadership >> >>
Report >> baseline plan and budget Project Leads
for the current reporting
period. >> Client Sponsor
Client Project
Leads >>
4 << Project << Meeting used to << Project << Project << Weekly << Meeting
Status discuss the project Manager >> Leadership >> and
Meeting >> progress at meeting it Project Leads Conferenc
baseline commitments for e Call >>
the current reporting Client Sponsor
period. >>
COMMUNICATIONS PLAN TEMPLATE
PAGE 2 OF 6
TEMPLATE VERSION 3.0, 2013-11-13
Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office

COMMUNICATIONS PLAN
<< For each type of communication (e.g. report, meeting, newsletter) required by the project, complete
the associated communication details within the table below. A small data sample has been provided.
Repeat rows in the table as necessary. >>

# COMMUNICATI PURPOSE RESPONSIBILIT TARGET AUDIENCE SCHEDULE METHOD


ONS TYPE Y FREQUENC
Y
Client Project
Leads
Vendors >>

6 << << Provide forecast of << Project << Financial Group << Monthly << Meeting
Forecasting project spend and Manager >> Manager of >> >>
Spreadsheet variance against the Projects >>
>> approved budget. >>
8 << Demo << Demonstrate the << Project << End User << As <<
Sessions >> changes to target Team >> Groups>> required Classroom
audiences. >> >> session >>

10

12
14
16
18
20

PREPARED BY:

Project Manager
(name) (signature) (date)

REVIEWED BY:

Delivery Manager
(name) (signature) (date)

COMMUNICATIONS PLAN TEMPLATE


PAGE 3 OF 6
TEMPLATE VERSION 3.0, 2013-11-13
Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office

APPROVED BY:

Project Sponsor
(name) (signature) (date)

COMMUNICATIONS PLAN TEMPLATE


PAGE 4 OF 6
TEMPLATE VERSION 3.0, 2013-11-13
Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office

APPENDIX A: AUDIENCE MEMBERS


<< Populate the table below to include the names of individuals belonging to each audience group. >>

AUDIENCE MEMBERS
<< Project Team >> << Project Manager Name, Business Analyst Name, etc. >>

COMMUNICATIONS PLAN TEMPLATE


PAGE 5 OF 6
TEMPLATE VERSION 3.0, 2013-11-13
Government of Newfoundland and Labrador
Office of the Chief Information Officer
Corporate Services & Projects: Project Management Office

APPENDIX B: COMMUNICATION TIMELINE


<< Use this table to track details of each communication as it occurs during the project. >>

# DATE COMMUNICATION METHOD RECIPIENT ITEMS COMMUNICATED

2 <<YYYY-MM- << Project <<Email> <<Client Sponsor << Project Health >>
DD>> Status Report > >>
>>
4
6
8

10
12
14
16
18
20

COMMUNICATIONS PLAN TEMPLATE


PAGE 6 OF 6
TEMPLATE VERSION 3.0, 2013-11-13

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