Amref Health Africa in Ethiopia

Job Description

Date: October 19, 2023

Position: Regional Monitoring and Evaluation Officer
Work Unit/Department: Program
Reports to: Regional Manager
Supervises: None
Duty Station: Arbaminch

1. Job Overview

Under the direct supervision of the Regional Manager, the Regional Monitoring and Evaluation
Officer is responsible to provide technical support and guidance in the design, development,
implementation, monitoring and evaluation processes, activities, and deliverables of projects
and programs assigned to her/him within Amref Health Ethiopia in South Ethiopia region . S/he
is responsible to plan and coordinate all the monitoring and evaluation activities of projects and
programs assigned to her/him in collaboration with designated Program/Project Manager,
Finance and other relevant staff and document program/project reports, learnings, etc.

2. Specifics Roles and Responsibilities

1. Technical support
1. Actively involve and support project staffs during preparation of annual plans, biannual
revisions and quarter plans to make sure that the plan is realistic, complete and comply
with agreed donor requirements and also check quarter plans before approved.
2. Supports Project Managers and Officers under her/his portfolio during planning,
implementation and reporting.
3. Ensure and review projects planned their annual and quarter plans on timely and as per
required quality (workable and realistic plan to achieve intended project objective), and
reviewing revisions.
4. Review project activity plans (annual, quarter), follow for the timely submission of
project activity annual and quarter plans.
2. Monitoring and Evaluation
1. Undertake monthly and quarterly performance reviews and provide feedback to project
managers and Officers to regularly monitor implementation of planned activities.
2. Track project progress, performance, joint monitoring and data quality assessments
which aim to track progresses, identify problems, support project staffs, extract lessons, and
provide feedback and information for decision.
3. Ensure intensive utilization of M&E tools by projects to monitor progress, evaluate
performance and share reliable data for decision makers, developing M&E tools for new
projects, and conducting regular supportive supervision, and organization projects review
meetings.
 4. Participate in the monthly project performance review meetings and provide feedback
to Project Managers and Officers.
5. Track and review the projects performance implemented under her/his portfolio to
ensure project activities are being implemented as planned and inform to the
project/program on the status of progress, challenges (data collected monthly from projects
using monthly project tracking sheet).
6. Compile and submit partners reports on regular bases (including plan); Review
quarter/biannual/annual donor reports and provide inputs, information and statistics for
quarterly, annual and other reports i.e. Review partner and donor reports and provide
feedbacks to PMs, quality check and final share to Regional Manager and MER Manager at
Head Office.
7. Develop systems and tools to enhance the quality of the project in collaboration with
Regional Manager, Officers and M & E Officers at Head Office, as necessary.
8. Thoroughly review and compile projects' reports to ensure quality of report to be
submitted to Donor, government, HQ, projects signatories’ reports; Provide constructive
feedback and comments for further clarification.
9. Collect regular quarter, bi-annual annual and final project donor reports, review the
reports and provide feedbacks to project staff, follow for the final submission of the revised
report as per the feedbacks given to share to the Regional Manager and Head Office M & E
staffs.
10. Follow up with the project staff to ensure donor reports are being submitted within the
agreed time and with the agreed reporting template and with the required quality.
11. Collect and prepare regular internal reports (Monthly tracking sheet, quarter report,
annual reports) and submit to the next level within the time frame.
12. Review and compile project achievements on a quarterly basis and check and make sure
that the monthly tracking sheets are correctly filled.
13. Check assigned projects for correct updating of AIMS on monthly basis; Update monthly
data on AIMS and follow up with Project staffs.
14. Ensure proper use of M&E tools (including PMF, IRS, Conceptual Framework,
Performance indicator, RQWB and tracking sheets) and apply Amref M&E tools for
approved proposals.
15. Prepare M & E tools for the newly started project and revise as needed; Ensure donor
M & E requirements are fulfilled and provide timely response for required M & E
deliverables (M & E plan, IPTT, etc.).
16. Archive soft and hard copies of project documents and update regularly; Identify lessons
learned and assist the project team in developing case stories/studies to capture qualitative
outputs of the project; Document project documents and lessons learnt; Ensure
documentation of project profiles (Basic project profile, agreements, reports, evaluation
reports, research reports, etc.).

3. Project/Program Implementation support

 1. Conduct joint periodic monitoring and supportive supervisions at field level to track
progresses, identify problems, support project staffs, and extract lessons and to provide
feedback.
2. Regular supportive supervision of projects-audit of data on selected indicators; initiate
project evaluation (baseline, MTE and ETE) as per approved plan, undertake technical
review of the TOR in line with the project log frame, request PR for advertising and review
and comment evaluation reports support baseline evaluation for newly commenced
project and endline survey; Develop TOR for project evaluation if taken by the consultants,
conduct rapid project performance assessment - technical review of the proposal in line
with the project log frame and send to PM.
3. Take the leading role in evaluation and research activities of the project conducted to
enhance implementation of projects (including TOR development, data collection tools,
review of evaluations reports and selecting consultants) and conducting surveys.

4. Others

1. Support implementation of project as a backup during absence/limited program staffs.

2. Support planning, procurement (fill PR through ERP and follow up of the procurement
process), follow up implementation of projects.
3. Prepare/review reports and communicate with responsible bodies.
4. Assist project officers in advance request for project based specific activities, other
administration issues, etc.
5. Facilitate donor agreements, partner meetings; Facilitate letters for partners and other
administrative issues as requested by Program Managers.
6. Facilitate the process of project agreements with partner organization (Government
offices); Develop the project proposal and agreement in line with the government format,
prepare letters, communicate with the regional government and submit the proposal, made
follow ups, incorporate comments and re-submit the agreement and proposal, follow and
ensure for the final signing of the agreement.
7. Perform other relevant tasks as required.

3. Required Academic Qualifications and Trainings

 Minimum of BA/BSc Degree in Health or relevant disciplines

 Trainings in Project Management, Monitoring and Evaluation, Database management,
etc. is preferred
 Prior training in application of M&E systems/programs such as SPSS is a must

4. Skills and Experience Requirements

 Sound database management, analysis and interpretation skills

 Proficiency in M&E applications such as SPSS is a must
 Excellent communication and interpersonal skills required
 Familiarity in baseline, midline and endline evaluations
 Minimum of 5 years of relevant experience
 Prior NGO experience is desirable