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Unit 1 Digital Documentation

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47 views3 pages

Unit 1 Digital Documentation

Uploaded by

Rasitha Wincy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Unit 1 Digital Documentation

Q1. What are Styles ? What are the advantages of using styles?

Ans. A style is a set of formats that you can apply to selected pages, text,
frames, and other elements in your document to quickly change their
appearance.
Advantages of using styles are :
1. Styles help us to apply consistent formatting to the documents.
2. Using styles we can easily change the existing format.
3. Styles makes major formatting changes simple.

Q2. Give any four styles supported by OpenOffice.org


Ans. Four Styles supported by OpenOffice.org are.
1. Page styles include margins, headers and footers, borders and backgrounds.
2. Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders.
3. Character styles affect selected text within a paragraph, such as the font and
size of text, or bold and italic formats.
4. Numbering styles apply similar alignment, numbering or bullet.

Q3. How can we create our own styles?


Ans. We can create new styles by following two ways :
1. Creating new styles from selection.
2. Dragging And Dropping To Create A Style.

Q4. Explain any four Graphic filters.


Ans. Four graphic filters are :
Invert : Inverts the color values of a color image or the brightness values of a
grayscale image.
Smooth : Softens the contrast of an image.
Sharpen : Increases the contrast of an image.
Posterize : Makes a picture appear like a painting.

Q5. Explain Image Cropping.

Ans. When you are interested in a section of the image for the purpose of your
document, you may wish to crop (cut off) parts of it. Right click on image and
select Picture from the pop-up menu. In the Picture dialog box, select the Crop
page and select the part from left, right, top and bottom which you want to
remove.
Q6. List any three methods of inserting images in a text document.

Ans. Three methods of inserting images in a text document are :


a. Drag and Drop
b. Inserting An Image From The Clipboard
c. Inserting An Image Using A Scanner

Q7. What do you understand by the terms:


a. Text Wrapping
b. Anchoring
Ans. Text wrapping refers to the relation of graphics to the surrounding text,
which may wrap around the graphic on one or both sides, be overprinted behind
or in front of the graphic.
Anchoring : IT refers to the reference point for the graphics. This point could
be the page, or frame where the object is. An image always has an anchor point.

Q8. What are templates? What are the advantages of using templates?
Ans. A template is a model that you use to create other documents. For
example, you can create a template for business reports that has your company’s
logo on the first page. When you create a new documents from this template
will all have your company’s logo on the first page.

One of the major advantages of using templates is the ease of updating styles in
more than one document. Another advantage is that it also saves your time.

Q9. What is the difference between styles and templates?


Ans.
Styles Templates

A style is a set of formats that you


can apply to
selected pages, text, frames, and A template is a model that you use to
other elements create other documents.
in your document to quickly change
their appearance.

Styles help to keep formatting Templates help to keep formatting


consistent in the entire document consistent across multiple documents
Q10. Explain different ways of creating a template

Ans. Templates can be created in the following two ways


1. Creating A Template From A Document
To create a template from a document:
a. Open a new or existing document of the type you want to make into a
template
b. Add the content and styles that you want.
c. From the main menu, choose
File > Templates > Save.
d. The template dialog box open.
e. Type the name of the template.
f. Click OK to save the new template

2. Creating A Template Using A Wizard


a. From the main menu, choose File > Wizards >[type of template required]
b. Follow the instructions on the pages of the wizard.
c. In the last section of the wizard, you can specify the name and location for
saving the template.
Q11. Explain Mail Merge.
Ans. A mail merge is a way to take a letter you’ve written and send it to a
whole bunch of people, personalizing it with information about them so they
might think that you typed that letter personally for them. In short, it’s a way to
be personal, yet efficient.

Q12. What are advantages of Mail Merge?


Ans. Advantages of mail merge are :
1. It saves our time and efforts.
2. It helps to create multiple personalized letters in a very less time.
3. It also help to keep the formatting consistent in all the letters.

Q13. Give examples of databases in which the Data Source can be created.

Ans. Databases in which the Data Source can be created are :

1. MySQL
2. MS – Access
3. OpenOffice base
4. Oracle

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