HOSTEL MANAGEMENT SYSTEM

Chapter 1 : INTRODUCTION
The system is designed in favor of the hostel management which helps them to save the records
of the students about their rooms and other things .It helps them from the manual work from
which it is very difficult to find the records of the students and the mess bills of the students .All
the hostels at present are, managed manually by the hostel office.The registration form
verification to the different data processing is done manually .Thus there are a lot of repetitions
which can be easily avoided .And hence there is a lot of strain on the person who are running the
hostel and software’s are not usually used in this context .This particular project deals with the
problems on managing a hostel and avoids the problems which occur when carried
manually.Identification of the drawbacks of the existing system leads to the designing of
computerized system that will be compatible to the existing system with the system which is
more user friendly .We can improve the efficiency of the system , thus overcome the drawbacks
of the existing system.We design this system of hostel management especially for the college
hostel,through this they cannot require so efficient person to handle and calculate the things .This
system automatically calculates all the bills with and without food.

1.1 OBJECTIVES OF PROJECT

This software product the hostel management to improve their services for all the students of the
hostel. This also reduce the manual work of the person in admin panel and the bundle of registers
that were search when to find the information of the previous student, because through this
system you can store the data of those who are currently staying in the hostel.Through this you
can check the personal profile of all the current students within few minutes the database of the
system will help you to check a particular one .The system will help you to check the mess bills
of every student .The students of the hostel will be recognized from the room number allocated
during registration time .In the last this system will improve the management work in the hostel.

 To automate each and every activity of the manual system, which increases it’s
throughput .

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 To provide a quick response with very accurate information as and when required.
 To make the present manual system more interactive ,speedy and user friendly.
 To avail any information, whatever and whenever needed.

1.2 LIMITATIONS
 Hostel management System is designed for Hostel (like schools, universities).
 There will be pre-defined criteria’s for the Reserve to the hostels.
 He checks the attested and verify it with the student database.
 If the students are found eligible then they are allocated to the hostel Room.

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Chapter 2 : REQUIREMENT SPECIFICATION

2.1 HARDWARE REQUIREMENT

Processor : Intel(R) Core(TM) i3-6006U CPU @ 2.00 GHz 2.00 GHz

RAM : 4.00 GB(3.78 GB usable)

Monitor : Generic PnP Monitor

Mouse : Dell Touchpad

Keyboard : HID Keyboard Device

2.2 SOFTWARE CONFIGURATION

Operating system : Windows 10

Language : HTML, CSS and PHP

Database : MYSQL

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Chapter 3 : PROJECT DESIGN

3.1 ER DIAGRAM

id
username id
email regdate
eae
password admin
Posting date
Course sn
Upd date
login
Course fn
Course code
id
id
Admin id
Admin log manages courses
ip id
Login time seater
rooms

Posting date No
fees
Reg no
First name id User id id

Middle name
User reg registration User log User email
Last name
User ip
gender country
has
city
Contact no pswd
email
states

id

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3.2 SCHEMA DIAGRAM

Admin
Id user name email password reg_date updation date

Adminlog
Id Adminid Ip Logintime

Courses
Id course_code course_sn course_fn posting_date

Registration
Id roomno seater Course reg no firstname middlename lastname Emailid

Rooms
Id Seater room_no fees posting_date

States
Id

Userlog
Id Userid useremail userip city Country login_time

Userregistration
Id Regno firstname middlename lastname gender Cont_no Email Password

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Chapter 4 : IMPLEMENTATION
4.1 INTRODUCTION

4.1.1 DATABASE:
A database is an organized collection of data, generally stored and accessed
electronically from a computer system. Where databases are more complex they are often
developed using formal design and modeling techniques

The database management system (DBMS) is the software that interacts with end users,
applications, and the database itself to capture and analyze the data. The DBMS software
additionally encompasses the core facilities provided to administer the database. The sum total of
the database, the DBMS and the associated applications can be referred to as a "database
system". Often the term "database" is also used to loosely refer to any of the DBMS, the database
system or an application associated with the database.

Computer scientists may classify database-management systems according to the database

models that they support. Relational databases became dominant in the 1980s. These model data
as rows and columns in a series of tables, and the vast majority use SQL for writing and querying
data. In the 2000s, non-relational databases became popular, referred to as NoSQL because they
use different query languages.

4.1.2 SQL

MySQL is the world's second most widely used open-source relational database
management system (RDBMS). The SQL phrase stands for Structured Query Language. By
using this software the design of tables will be created.

4.1.3 SERVER
XAMPP is a free and open-source cross-platform web server solution stack package
developed by Apache Friends, consisting mainly of the Apache HTTP Server, MariaDB
database, and interpreters for scripts written in the PHP and Perl programming languages. Since

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most actual web server deployments use the same components as XAMPP, it makes transitioning
from a local test server to a live server possible.

MySql is an open-source relational database management system(RDBMS)being used by many

small and big business. MySql is database system that is used on the web and runs on the server,
mysql is fast, reliable, and easy to use and it uses standard sql.

The data in a mysql database are stored in tables. A table is collection of related data, and
consists of columns and rows. Php is combined with mysql are cross-platform. A query a
database for specific information and have a record set returned.

PHP is an acronym for “php: hypertext pre-processor”, php is a widely-used, open source
scripting language. Php scripts are executed on the server, it can generate dynamic page content
and can also create, open, read, write, delete and close files in the server.

Php can collect form data, php can add, delete, modify data in your database and php can encrypt
data. Php is compatible with almost all servers used today.

4.2 SOURCE CODE:

4.2.1 FRONT END

HTML And CSS

 HTML is utilized to implement the frontend.

 HTML (Hyper Text Markup Language)
 HTML is a syntax used to format a text document on the web.
 CSS , or Cascading Style Sheets , is a presentation language created to style the
appearance of content such as colors, fonts, and layout.
 CSS helps Web developers create a uniform look across several pages of a website.

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 Instead of defining the style of each table and each block of text within a page’s
HTML, commonly used styles need to be defined only once in CSS document.

BOOTSTRAP

 Bootstrap is a free and open source front end development framework for the
creation of websites and web apps.
 The bootstrap framework is built on HTML,CSS, and Java Script(JS) to facilitate
the development of responsive,mobile first sites and apps.
 The main advantage of Bootstrap development is fewer cross browser bugs, light
weight and customizable.
 Responsive structures and styles.
 Several javascript plugins using the JQuery.
 Good documentation and community support

4.2.2 BACK END

PHP

 PHP stands for Hypertext Pre-processor, that earlier stood for personal home
pages.
 PHP is a general-purpose scripting language that is especially suited to server-side
web development, in which case PHP generally run on a web server.
 Any PHP code in a requested file executed by the PHP runtime, usually used to
create dynamic web page content or dynamic images used on websites or
elsewhere.
 It is used to manage dynamic content, databases, session tracking, even build
entire e-commerce sites.

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4.2.3 Code for Registration
<!doctype html>
<html lang="en" class="no-js">
<head>
<meta charset="UTF-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">
<meta name="viewport" content="width=device-width, initial-scale=1, minimum-
scale=1, maximum-scale=1">
<meta name="description" content="">
<meta name="author" content="">
<meta name="theme-color" content="#3e454c">
<title>Student Hostel Registration</title>
<link rel="stylesheet" href="css/font-awesome.min.css">
<link rel="stylesheet" href="css/bootstrap.min.css">
<link rel="stylesheet" href="css/dataTables.bootstrap.min.css">>
<link rel="stylesheet" href="css/bootstrap-social.css">
<link rel="stylesheet" href="css/bootstrap-select.css">
<link rel="stylesheet" href="css/fileinput.min.css">
<link rel="stylesheet" href="css/awesome-bootstrap-checkbox.css">
<link rel="stylesheet" href="css/style.css">
<script type="text/javascript" src="js/jquery-1.11.3-jquery.min.js"></script>
<script type="text/javascript" src="js/validation.min.js"></script>
<script type="text/javascript" src="http://code.jquery.com/jquery.min.js"></script>
<script>
function getSeater(val) {
$.ajax({
type: "POST",

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url: "get_seater.php",
data:'roomid='+val,
success: function(data){
//alert(data);
$('#seater').val(data);
}});
$.ajax({
type: "POST",
url: "get_seater.php",
data:'rid='+val,
success: function(data){
//alert(data);
$('#fpm').val(data);
}});}</script></head><body>
<?php include('includes/header.php');?>
<div class="ts-main-content">
<?php include('includes/sidebar.php');?>
<div class="content-wrapper">
<div class="container-fluid">
<div class="row">
<div class="col-md-12">
<h2 class="page-title">Registration </h2>
<div class="row">
<div class="col-md-12">
<div class="panel panel-primary">
<div class="panel-heading">Fill all Info</div>
<div class="panel-body">

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<form method="post" action="" class="form-horizontal">
<div class="form-group">
<label class="col-sm-4 control-label"><h4 style="color: green" align="left">Room Related info
</h4> </label></div>
<div class="form-group">
<label class="col-sm-2 control-label">Room no. </label>
<div class="col-sm-8">
<select name="room" id="room"class="form-control" onChange="getSeater(this.value);"
onBlur="checkAvailability()" required>
<option value="">Select Room</option>
<?php $query ="SELECT * FROM rooms";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute();
$res=$stmt2->get_result();
while($row=$res->fetch_object())
{?>
<option value="<?php echo $row->room_no;?>"> <?php echo $row->room_no;?></option>
<?php } ?>
</select>
<span id="room-availability-status" style="font-size:12px;"></span>
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Seater</label>
<div class="col-sm-8">
<input type="text" name="seater" id="seater" class="form-control" >
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Fees Per Month</label>

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<div class="col-sm-8">
<input type="text" name="fpm" id="fpm" class="form-control" >
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Food Status</label>
<div class="col-sm-8">
<input type="radio" value="0" name="foodstatus" checked="checked"> Without Food
<input type="radio" value="1" name="foodstatus"> With Food(Rs 2000.00 Per Month Extra)
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Stay From</label>
<div class="col-sm-8">
<input type="date" name="stayf" id="stayf" class="form-control" >
</div>
</div>
<div class="form-group">
<label class="col-sm-2 control-label">Duration</label>
<div class="col-sm-8">
<select name="duration" id="duration" class="form-control">
<option value="">Select Duration in Month</option>
<option value="1">1</option>
<option value="2">2</option>
<option value="3">3</option>
<option value="4">4</option>
<option value="5">5</option>
<option value="6">6</option>
<option value="7">7</option>

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<option value="8">8</option>
<option value="9">9</option>
<option value="10">10</option>
<option value="11">11</option>
<option value="12">12</option>
</select>
</div>
</div><div class="form-group">
<label class="col-sm-2 control-label"><h4 style="color: green" align="left">Personal info </h4>
</label>
</div><div class="form-group">
<label class="col-sm-2 control-label">course </label>
<div class="col-sm-8">
<select name="course" id="course" class="form-control" required>
<option value="">Select Course</option>
<?php $query ="SELECT * FROM courses";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute();
$res=$stmt2->get_result();
while($row=$res->fetch_object())
{
?>
<option value="<?php echo $row->course_fn;?>"><?php echo $row-
>course_fn;?>&nbsp;&nbsp;(<?php echo $row->course_sn;?>)</option>
<?php } ?>
</select> </div>
</div><div class="form-group">
<label class="col-sm-2 control-label">Registration No : </label>

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<div class="col-sm-8">
<input type="text" name="regno" id="regno" class="form-control" required="required" >
</div></div><div class="form-group">
<label class="col-sm-2 control-label">First Name : </label>
<div class="col-sm-8">
<input type="text" name="fname" id="fname" class="form-control" required="required" >
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Middle Name : </label>
<div class="col-sm-8">
<input type="text" name="mname" id="mname" class="form-control">
</div>
</div>

<div class="form-group">
<label class="col-sm-2 control-label">Last Name : </label>
<div class="col-sm-8">
<input type="text" name="lname" id="lname" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Gender : </label>
<div class="col-sm-8">
<select name="gender" class="form-control" required="required">
<option value="">Select Gender</option>
<option value="male">Male</option>
<option value="female">Female</option>
<option value="others">Others</option>
</select></div></div>
<div class="form-group">

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<label class="col-sm-2 control-label">Contact No : </label>
<div class="col-sm-8">
<input type="text" name="contact" id="contact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Email id : </label>
<div class="col-sm-8">
<input type="email" name="email" id="email" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Emergency Contact: </label>
<div class="col-sm-8">
<input type="text" name="econtact" id="econtact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Name : </label>
<div class="col-sm-8">
<input type="text" name="gname" id="gname" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Relation : </label>
<div class="col-sm-8">
<input type="text" name="grelation" id="grelation" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Contact no : </label>
<div class="col-sm-8">
<input type="text" name="gcontact" id="gcontact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-3 control-label"><h4 style="color: green" align="left">Correspondense
Address </h4> </label>
</div><div class="form-group">

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<label class="col-sm-2 control-label">Address : </label>
<div class="col-sm-8">
<textarearows="5" name="address" id="address" class="form-control"
required="required"></textarea>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">City : </label>
<div class="col-sm-8">
<input type="text" name="city" id="city" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">State </label>
<div class="col-sm-8">
<select name="state" id="state"class="form-control" required>
<option value="">Select State</option>
<?php $query ="SELECT * FROM states";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute();
$res=$stmt2->get_result();
while($row=$res->fetch_object())
{?><option value="<?php echo $row->State;?>"><?php echo $row->State;?></option>
<?php } ?>
</select> </div></<div class="form-group">
<label class="col-sm-2 control-label">Pincode : </label>
<div class="col-sm-8">
<input type="text" name="pincode" id="pincode" class="form-control" required="required">
</div></div> <div class="form-group">
<label class="col-sm-3 control-label"><h4 style="color: green" align="left">Permanent Address
</h4> </label>
</div><div class="form-group">

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<label class="col-sm-5 control-label">Permanent Address same as Correspondense address :
</label>
<div class="col-sm-4">
<input type="checkbox" name="adcheck" value="1"/>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Address : </label>
<div class="col-sm-8">
<textarea rows="5" name="paddress" id="paddress" class="form-control"
required="required"></textarea>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">City : </label>
<div class="col-sm-8">
<input type="text" name="pcity" id="pcity" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">State </label>
<div class="col-sm-8">
<select name="pstate" id="pstate"class="form-control" required>
<option value="">Select State</option>
<?php $query ="SELECT * FROM states";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute();
$res=$stmt2->get_result();
while($row=$res->fetch_object())
{?><option value="<?php echo $row->State;?>"><?php echo $row->State;?></option>
<?php } ?>
</select> </div>
</div><div class="form-group">
<label class="col-sm-2 control-label">Pincode : </label>

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<div class="col-sm-8">
<input type="text" name="ppincode" id="ppincode" class="form-control" required="required">
</script></html>

4.2.4 Connection to database

<?php
session_start();
define('DB_SERVER','localhost');
define('DB_USER','root');
define('DB_PASS' ,'');
define('DB_NAME', 'hostel');
$con = mysqli_connect(DB_SERVER,DB_USER,DB_PASS,DB_NAME);
// Check connection
if (mysqli_connect_errno())
{echo "Failed to connect to MySQL: " . mysqli_connect_error();}?>
<script language="javascript" type="text/javascript">
function f2(){
window.close();}
function f3(){
window.print(); }
</script>

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4.3 TABLES

CREATE TABLE `courses` (

`id` int(11) NOT NULL, `course_code` varchar(255) DEFAULT NULL,`course_sn`
varchar(255) DEFAULT NULL,`course_fn` varchar(255) DEFAULT NULL, `posting_date`
timestamp NULL DEFAULT CURRENT_TIMESTAMP

)
CREATE TABLE `adminlog` (
`id` int(11) NOT NULL, `adminid` int(11) NOT NULL, `ip` varbinary(16) NOT NULL,
`logintime` timestamp NOT NULL DEFAULT CURRENT_TIMESTAMP
)
CREATE TABLE `courses` (
`id` int(11) NOT NULL, `course_code` varchar(255) DEFAULT NULL,`course_sn`
varchar(255) DEFAULT NULL, `course_fn` varchar(255) DEFAULT NULL,`posting_date`
timestamp NULL DEFAULT CURRENT_TIMESTAMP

)
CREATE TABLE `registration` (
`id` int(11) NOT NULL, `roomno` int(11) DEFAULT NULL, `seater` int(11) DEFAULT
NULL,`feespm` int(11) DEFAULT NULL,`foodstatus` int(11) DEFAULT NULL, `stayfrom`
date DEFAULT NULL, `duration` int(11) DEFAULT NULL, `course` varchar(500) DEFAULT
NULL,`regno` int(11) DEFAULT NULL, `firstName` varchar(500) DEFAULT NULL,
`middleName` varchar(500) DEFAULT NULL, `lastName` varchar(500) DEFAULT
NULL,`gender` varchar(250) DEFAULT NULL,`contactno` bigint(11) DEFAULT NULL,
`emailid` varchar(500) DEFAULT NULL, `egycontactno` bigint(11) DEFAULT NULL,
`guardianName` varchar(500) DEFAULT NULL, `guardianRelation` varchar(500) DEFAULT
NULL,`guardianContactno` bigint(11) DEFAULT NULL,`corresAddress` varchar(500)
DEFAULT NULL, `corresCIty` varchar(500) DEFAULT NULL,`corresState` varchar(500)
DEFAULT NULL, `corresPincode` int(11) DEFAULT NULL, `pmntAddress` varchar(500)

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DEFAULT NULL,`pmntCity` varchar(500) DEFAULT NULL, `pmnatetState` varchar(500)
DEFAULT NULL, `pmntPincode` int(11) DEFAULT NULL,`postingDate` timestamp NULL
DEFAULT CURRENT_TIMESTAMP,`updationDate` varchar(500) DEFAULT NULL

)
CREATE TABLE `rooms` (
`id` int(11) NOT NULL, `seater` int(11) DEFAULT NULL, `room_no` int(11) DEFAULT
NULL,`fees` int(11) DEFAULT NULL, `posting_date` timestamp NULL DEFAULT
CURRENT_TIMESTAMP

)
CREATE TABLE `states` (
`id` int(11) NOT NULL, `State` varchar(150) DEFAULT NULL
)
CREATE TABLE `userlog` (
`id` int(11) NOT NULL, `userId` int(11) NOT NULL, `userEmail` varchar(255) NOT NULL,

`userIp` varbinary(16) NOT NULL,`city` varchar(255) NOT NULL,

`country` varchar(255) NOT NULL, `loginTime` timestamp NOT NULL DEFAULT

CURRENT_TIMESTAMP

)
CREATE TABLE `userregistration` (
`id` int(11) NOT NULL, `regNo` varchar(255) DEFAULT NULL,`firstName` varchar(255)
DEFAULT NULL, `middleName` varchar(255) DEFAULT NULL,`lastName` varchar(255)
DEFAULT NULL, `gender` varchar(255) DEFAULT NULL, `contactNo` bigint(20) DEFAULT
NULL,`email` varchar(255) DEFAULT NULL, `password` varchar(255) DEFAULT
NULL,`regDate` timestamp NULL DEFAULT CURRENT_TIMESTAMP,`updationDate`
varchar(45) DEFAULT NULL, `passUdateDate` varchar(45) DEFAULT NULL

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4.4 TRIGGER
A Trigger is special kind of stored procedure that executes automatically when an event occurs
in Database Server.

Trigger name : after_adminlog_insert

Table : adminlog
Time : AFTER
Event : INSERT

BEGIN
INSERT INTO adminlog_backup VALUES(NEW.id, NEW.adminid, NEW.ip,
NEW.loginTime);
END

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CHAPTER 5 : USER INTERFACE
Student Registration

User login

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Dashboard

My Profile

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Change Password

Book Hostel

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Room Details

Access log

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Admin

Admin profile

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Courses

Manage Courses

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Rooms

Manage Rooms

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Student Registration

Manage Registered Students

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Access log

Admin

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Chapter 6 : CONCLUSION
To conclude the description about the project. The project developed using PHP and MYSQL is
based on the requirement specification of the user and the analysis of the existing system, with
flexibility for future enhancement.

The expanded functionality of today’s software requires an appropriate approach towards

software development.This hostel management software is designed for people who manage
various activities in the hostel.For the past few years the numbers of educational institutions are
increasing rapidly. Thereby the numbers of hostels are also increasing for the accommodation of
the students studying in this institution. And hence there is a lot of strain on the people who are
running the hostel and software’s are not usually used in this context.This particular project deals
with the problems on managing a hostel and avoids the problems which occur when carried
manually.

Identification of the drawbacks of the existing system leads to the designing of computerized
system that will be compatible to the existing system with the systm which is more user friendly
and more GUI oriented.

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