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Business Proposal

This project aims to develop a Barangay Information System to improve efficiency of record keeping in local governments. The system allows paperless tracking of resident data and criminal records using a single computer without internet. It is user-friendly for barangay officials and residents. While initial development will focus on individual barangays, the goal is to expand it to larger administrative areas. The development plan involves requirements gathering, design, iterative development, and testing before implementation.

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5 views

Business Proposal

This project aims to develop a Barangay Information System to improve efficiency of record keeping in local governments. The system allows paperless tracking of resident data and criminal records using a single computer without internet. It is user-friendly for barangay officials and residents. While initial development will focus on individual barangays, the goal is to expand it to larger administrative areas. The development plan involves requirements gathering, design, iterative development, and testing before implementation.

Uploaded by

dkambe497
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Purpose

This project aims to help the overall performance of a barangay in terms of efficiency in looking
for people and their current records in the barangay. It can also track the current barangay or
criminal records in the baranay. This will improve the current system wherein we record the files
using papers that are really not reliable because they do not last long and are prone to decay.

Significance

The Barangay Information System greatly improves on how we handle the important recorded
files in a certain barangay. And this system only uses a single computer and does not even need
an internet connection to function, by this you can use this where or when you need it. And this
system is user-friendly, even a child can navigate through our system and make it usable to any
person.
Scope
This system can only handle barangay information and we are still working on handling bigger
data like municipalities and cities that we will be working on in the future. And managing data at
larger scales will cause complexity due to the increase of volume in information and may cause
some problems if the developers do not prepare enough resources.

Limitations

1. Technological Adaptation
Some barangay might not like the new system since it uses computers and other workers in a
barangay are too old to use a computer and will choose the old-fashioned way of handling data
and information in their barangay. Adapting the system to serve larger administrative units
requires ensuring that the technology is user-friendly, intuitive, and easily adaptable by officials
at different levels.

2. Resource Constraints:
As our system grows, the amount of resource requirements may increase. This includes the
financial resources for infrastructure, manpower for implementation and maintenance and time
for development and integration and having limited resources might slow down the expansion
process.

3.Data Security and Privacy Concerns:


As the growing of sensitive information from various administrative units, the developers may be
challenged on ensuring data security and compliance with privacy regulation. Safeguarding data
against breaches or unauthorized access becomes crucial.

COST AND BENEFIT


Costs:

a. Software Development - Our system has an initial cost on developing the software and
the costs may include the implementation of the system.
b. Hardware - Expenses may include computers, servers and other necessary for the system
to operate efficiently and effectively.
c. Training - Budget for training Barangay officials and staff on how to use the new system
effectively.
d. Maintenance and Technical Support - Include ongoing costs for system updates,
technical support, and any necessary upgrades.

Benefits:

a. Improved Record Accuracy and Time Span - Greatly improves the accuracy of
recorded data in a Barangay and proves the data is more secure and durable compared to
paper records which has a higher risk of decay and loss.
b. Enhance Accessibility - Illustrate how the system will provide easy access to
information for Barangay officials and residents.
c. Better Monitoring of Barangay Activities - Discuss how the system will facilitate the
monitoring of activities, such as tracking barangay/criminal records, leading to better
community safety and management.
d. Cost Savings in the Long Run - Having our system in hand also reduced paper-based
processes can lead to cost savings in terms of paper, storage, and manpower required for
manual record-keeping.
e. Efficiency and Time Savings - Our system promotes efficiency in keeping and
retrieving information in a certain barangay and improving response times to inquiries
and requests.
f. Serving the Community - The barangay residents will greatly benefit from a more
efficient system by easily accessing information and services provided by the Barangay.

RISK MANAGEMENT
1.Data Security Breaches:
Risk: Unauthorized access, hacking, or data breaches compromising sensitive information.

Mitigation: Implement robust encryption protocols, regular security audits, access controls, and
employee training on data security best practices.

2. System Downtime or Failures:


Risk: Technical issues, server failures, or system crashes leading to downtime.

Mitigation: Establish redundant systems, perform regular backups, invest in high-quality


hardware, and have a rapid response team for troubleshooting.

3. Resistance to Change:
Risk: There may be cases that the staffs or official reluctant to adapt on the new system

Mitigation: Provide comprehensive training, engage stakeholders early, communicate the


benefits clearly, and involve them in the system development process.

4. Budget Overruns:
Risk: Exceeding the allocated budget due to unforeseen expenses or scope creep.

Mitigation: Conduct thorough cost estimation, create a contingency fund, regularly monitor
expenses, and have clear change management protocols.

DEVELOPMENT PLAN

Phase 1: Planning and Requirements Gathering

a. Starting the Project and Team Formation


- The developers defined project objectives, roles, and responsibilities.
- We formed a team of IT specialists.
b. Requirements Gathering
- We conducted interviews and surveys to collect the needed information
for the system.
- Draft a comprehensive requirement document based on the gathered
Information.
c. Requirement Analysis and System Design
- Analyze gathered requirements and create a detailed system design and
architecture.
- Define databases, interfaces, functionalities, and security measures.

Phase 2: Development

a. System Development
- Acquire the hardware and software or any kinds of resources that is needed on
the development of the system.
- Develop the system in iterative phases using an Agile approach.
- Begin with core functionalities like data entry, user authentication, and
basic search features.
- Test and refine each iteration based on user feedback and quality
assurance.

Phase 3: Testing

a. Testing and Finding bugs


- Conduct testing of the entire system including functional , performance,
security and user-based testing.
- Identify errors and bugs and provide the best solution as soon as
Possible.

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