Q.1. What is Style?

Answer: It is a named collection of various formatting features that

defines the looks and behaviour of document components associated with
this style.
Q.2. What are the advantages of Style?
Answer: Advantages of Styles are –

 Maintain consistent formatting.

 Make major formatting changes very fast.
 Styles make the task easy.

Q.3. Write the name of different types of styles in Writer.

Answer: Different types of styles in writer are :-
(a) Character Style (b) Paragraph Style (c) Page Style (d) Frame Style and
(e) Numbering or List Style (f) Cell style (g) Graphics styles (h)
Presentation Style
Q.4. What do you mean be List or Numbering Style?
Answer: Numbering / List styles apply similar alignment, numbering or
bullet characters, and fonts to numbered or bulleted lists.
Q.5. What is Page Style?
Answer: Page styles include margins, headers and footers, borders and
backgrounds. In Calc, page styles also include the sequence for printing
sheets.
Q.6. What is Character Style?
Answer: Character styles affect selected text within a paragraph, such as
the font and size of text, or bold and italic formats.
Q.7. What is Paragraph Style?
Answer: Paragraph styles control all aspects of a paragraph’s
appearance, such as text alignment, tab stops, line spacing, and borders,
and can include character formatting.
Q.8. What is Frame Style?
Answer: Frame styles are used to format graphic and text frames,
including wrapping type, borders, backgrounds, and columns.
Q.9. Differentiate between Character Style and Paragraph Style?
Answer: Character Style apply to the block of text inside the paragraph
i.e. character-wise character or word-wise word have different formatting,
while Paragraph style applied on the entire paragraph, i.e. every character
or words or lines having same formatting.
Q.10. Write the name three most used styles in Writer.
Answer: (a) Character Style, (b) Paragraph Style and (c) Page Style
Q.11. What are Cell styles?
Answer: Cell styles applied to the cell. It includes fonts, alignment,
borders, background, number formats (for example, currency, date,
number), and cell protection.
Q.12. What are Graphics styles?
Answer: Graphics styles applied to the drawing and presentation. It
includes line, area, shadowing, transparency, font, connectors,
dimensioning, and other attributes.
Q.13. What are Presentation styles?
Answer: Presentation styles include attributes for font, indents, spacing,
alignment, and tabs.
Q.14. What are the different methods/ways to open the Style and
Formatting dialog box?

Style & Formatting dialog box | www.mycstutorial.in

Answer: You can open the Style and Formatting Dialog box by using
three different ways. These are –

 Click Style and Formatting Icon

 Click Format -> Styles and Formatting
 Press F11

Q. 15. How can you apply any style by using the Style and formatting
dialog box? Write steps.
Answer: Steps are –

1. Open the Style and Formatting Dialog Box

2. Click on one of the icons (Paragraph / Character / Page / Frame /
List) at the top left of the Styles and Formatting window to display a
list of styles in a particular category.
3. Position the insertion point in the paragraph, frame, or page, and
then double-click on the name of the style in one of these lists.

Q. 16. How can use apply the character style by using Style and
Formatting dialog box?
Answer: Steps are
 1. Open the Style and Formatting Dialog Box
2. Click on one of the icons (Paragraph / Character / Page / Frame /
List) at the top left of the Styles and Formatting window to display a
list of styles in a particular category.
3. Select the text, then double-click on the name of the style.

Q. 17. What is Fill Format Mode?

Answer: Fill format mode is similar to the format painter. It is used to
apply a style to many different areas quickly without having to go back to
the Styles and Formatting window and double-click every time.
Q. 18. How Fill format mode is used to apply the page style on the
page?
Answer: Steps are

1. Open the Styles and Formatting window and select the style you
want to apply.
2. Click the Fill Format mode icon.
3. To apply a paragraph, page, or frame style, hover the mouse over the
paragraph, page, or frame and click.

Q. 19. How fill format mode is used to apply the character style?
Answer: Steps are

1. Open the Styles and Formatting window and select the style you
want to apply.
2. Click the Fill Format mode icon.
3. To apply a character style, hold down the mouse button while
selecting the characters, clicking on a word applies the character
style for that word.

Q. 20. Which button is used to cancel the fill format mode?

Answer: Press the Esc key.
Q. 21. In how many ways you can create a style?
Answer: Style can be created in two ways: (i) By Selection and (ii) By
Drag and Drop.
Q. 22. Write steps to create a new style by using selection?
Answer: To create a new style from a selection, follow these steps:-
  Open the Styles and Formatting window.
 Choose the type of style you want to create.
 In the document, select the item you want to save as a style.
 In the Styles and Formatting window, click on the New Style from
Selection icon.
 In the Create Style dialog, type a name for the new style. The list
shows the names of existing custom styles of the selected type.
 Click OK to save the new style.

Q. 23. Write steps to create a new style by drag and drop?

Answer: To create a new style from a selection, follow these steps-

 Open the Style and Formatting window.

 Select the Style in Style and Formatting window.
 Select the text (after formatting the text the according to your
requirement), and
 Drag it to the Styles and Formatting window.

If Paragraph Styles are active, the paragraph style will be added to the list.
If Character Styles are active, the character style will be added to the list.
Q. 24. In OpenOffice.org, how can you modify the style?
Answer: OpenOffice.org provides several ways to modify styles: –
(i) Updating a style from a selection and
(ii) Load or Copy styles from another document or template.
Q. 25. In OpenOffice.org, how can you modify the styles for more than
one document?
Answer: Any changes you make to a style are effective only in the current
document.
To change styles in more than one document, you need to change the
template or copy the styles into the other documents.
Q. 26. Write the steps for updating styles from the selection.
Answer: To update a style from a selection:
 1. Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to
adopt as a style.
3. In the Styles and Formatting window, select the style you want to
update (single-click, not double-click),
4. Then long-click on the arrow next to the New Style from Selection
icon and
5. Click on Update Style (Refer to Figure).

Q. 27. How can you copy the style from other documents?
Answer: By using Load Style.
Q. 28. Write the steps for copying/loading styles from template.
Answer: To copy/load styles from a template, follow these steps-

 Open the document in which you want to copy the styles.

 In the Styles and Formatting window, long-click on the arrow next
to the New Style from Selection icon, and then click on Load Styles.
 In the Load Styles dialog, select the desired template, from which
you want to copy styles.
 Select the category (Text, Frame, Pages, Numbering) of styles to be
copied.
 Select Overwrite if you want to overwrite old styles having the same
name.
 Click Ok to copy/load the styles.

Q. 29. Write the steps for copying/loading styles from other

documents.
Answer: To copy/load styles from a file, follow these steps-

 Open the document in which you want to copy the styles.

  In the Styles and Formatting window, long-click on the arrow next
to the New Style from Selection icon, and then click on Load Styles.
It will open Load Style dialog box.
 Select Overwrite checkbox, if you want to overwrite old styles
having the same name.
 Click on From File button. It will open, open dialog.
 Select the appropriate file, and Click the open button.

Q. 30. Write the name of all categories shown in the Load Style dialog
box.
Answer: The categories shown in the Load Style dialog box are
(a) Text, (b) Frame, (c) Pages, (d) Numbering)

Session 2 : Images in a
Document
Class 10 Info Tech 402 Digital Documentation
Advanced
1. How many types of graphics can be used in Open Office Writer.
Answer : Two types of graphics can be used in Open Office Writer.
(a) Drawing Objects , and (b) Pictures
2. What is Drawing Objects?
Answer: Drawing Objects are graphics which can be inserted by drawing.
These objects are available under drawing toolbar.
3. Name some types of drawing objects supported by Writer.
Answer : Autoshapes, curves, lines, graphich, Text Arts
4. What is Pictures?
Answer : Pictures are graphics that were created using specific programs
or from other files.
5. Name some types of pictures supported by Writer.
Answer : Bitmaps, Scanned Pictures, Photographs, and Gallery pictures.
6. Which toolbar would you use to insert (i) line (ii) arrow, (iii)
textbox, (iv) pictures from Gallery.
Answer: (i) Drawing toolbar , (ii) Drawing toolbar, (iii) Drawing toolbar ,
(iv) Standard Toolbar
7. How can you insert Autoshapes?
Answer : All the autoshape drawing objects are available on Drawing
toolbar. Drawing toolbar can be activated by
Clicking at Show Draw Functions Icon on Standard toolbar.
or
By clicking View -> Toolbars -> Drawing
8. Write steps for Inserting a Drawing object (Circle / Ellipse /
Rectangle) / line.
Answer: Steps for Inserting Drawing objects are
a) On the Drawing toolbar, click the shape (for Circle / Ellipse /
Rectangle) / line.
b) Drag to document to draw shapes.
9. What is a Text box? What are the advantages of Text Box?
Answer: A text box is a rectangular box wherein you can insert text.
Advantages: A text box can be moved, grouped, ungrouped, rotated like
other drawing objects.
10. Name some properties of Images / Drawing objects.
Answer: Brightness, contrast, colour mode, Transparency, Width, Height,
Wrap, Ratio etc.
Digital Documentation Advanced
Class 10 IT Code 402
Session 2 : Images in a Document
11. What do you mean by resizing?
Answer: Resizing means changing the height and width of an image. It is
also knows Scaling.
12. Write steps to resize an image.
Answer: Steps for resizing are:-
(i) Select the image
(ii) Drag any of the sizing handles to increase / decrease the image size.
13. What is Cropping?
Answer: Cropping means removing unwanted area from an image
starting from its boundary. In cropping only a part of the original image
remains.
Cropping removes a continuous section . You can not remove a part of an
image.
14. Write steps to crop an image.
Answer: Steps for Cropping are :-
(a) Select the image by clicking on it,
(b) Right click the image and click Picture.
(c) In the Picture dialog box, select the Crop page.
(d) Once done, Click on Ok.
15. What is wrap text around images?
Answer: Wrap text around image in writer is use to position text around
the image, while inserting image in a document.
16. What types of Wrap settings provided by OpenOffice Writer?
Answer : OpenOffice Writer provides following types of Wrap Settings :-
(a) None : Text is placed above and below the image but not around it.
(b) Before : The text flows before the image.
(c) After : The text flows after the image.
(d) Parallel : The text, flows before and after the image.
(e) Wrap Through : The image is above the text.
(f) Optimal: The text flows around the image.
18. What is Wrap Setting?
Answer : The wrap setting determines the relation between the text and
the graphic.
19. What are the sizing handles of image?
Answer: When an image is selected, it shows the small green squares on
the image edge i.e. around the image, called Sizing Handles. These handle
can be used to change the size of image vertically, horizontally, and
diagonally.
Resizing of image is called Scaling.
20. What is Cropping? How is useful?
Answer: Cropping is process of removing unwanted area from an image
starting from its boundary.
Cropping is useful in removing extra or unwanted portion of an image.
Cropping always removes continuous section. It cannot remove a random
part of an image.
21. What is the use of grouping of objects?
Answer: Grouping allows you to combine multiple objects to behave like
one object. It is useful if we want to apply one action on all of them. Like
moving, resizing, changing transparency, etc.
22. Write steps to group drawing objects?
Answer: Steps for grouping of drawing objects are:
(a) Press Shift button and hold it.
(b) Select multiple objects, by clicking on each of them (don’t release the
shift button, while selecting multiple objects)
(c) Select Format -> Group -> Group command.
23. What is scaling of an image? How do you do it in writer?
Answer: Scaling means changing the size of an drawing object.
Select the drawing object. You will see green squares around the image,
called sizing handles.
Select the sizing handles and move the mouse left or right or up or down.
24. You want to run your text over a transparent image. Which wrap
setting would you choose for it?
Answer: Wrap Through
25. Write steps to delete an image.
Answer: To delete an image-
(a) Select the image by clicking on it.
(b) Press Delete key.
26. Write steps to insert a Picture from a File.
Answer: To Insert a Picture From a File image-
(a) Place the cursor in the document, where you want to insert image.
(b) Choose Insert -> Picture -> From File command.
(c) Select the picture / graphic file, then click Open.
27. Write steps to insert a Picture from Gallery.
Answer: To Insert a Picture From a Gallery –
(a) Place the cursor in the document, where you want to insert image.
(b) Click Tools -> Gallery command or Click at Gallery icon on standard
toolbar
(c) Double click on the image from Gallery. or drag and drop image from
Gallery to your document.

Important Question Answer

Session 3: Create and Use
Template
Class 10 Info. Tech. Digital Documentation Advanced
Q.1. What is a Template?
Answer: A template is a model that you use to create other documents.
Templates can contain anything that regular documents can contain, such
as text, graphics, a set of styles, and user-specific setup information such
as measurement units, language, the default printer, and toolbar and menu
customization.
Q.2. Do all the documents in Writer based on a Template?
Answer: Yes. Blank Template, if not specified any Default Template.
Q.3. In how many ways you can create a template in OpenOffice
Writer?
Answer: In OpenOffice Writer, you can create templates in two ways –
(a) From a Document, and (b) Using a Wizard.
Q.4. Write steps to create a template from a document in OpenOffice
Writer.
Answer: To create a template from a document follow these steps:-

1. Open a new or existing document of the type you want to make into
a template.
2. Add the content and styles that you want.
3. From the main menu, choose File > Templates > Save. It will open
a Template Dialog.
4. Type the name of the Template in the New Template text box.
5. Select the category in the categories list.
6. Click OK to save the new Template.

Q.5. What is Wizard in OpenOffice Writer?

Answer: In OpenOffice Writer, you can use Wizard to create templates for
letters, faxes, agendas, presentations, and Web pages.
Q.6. Write steps to create a template using a Wizard in OpenOffice
Writer.
Answer: To create a template using a Wizard follow these steps:-

1. Select File > Wizards >[type of template required]

2. Follow the instructions on the pages of the wizard.
3. In the last section of the wizard, you can specify the name and
location for saving the template. The default location is your user
templates directory.
4. Finally, you have the option of creating a new document from your
template immediately, or manually changing the template.

Q.7. When you create a new document in OpenOffice Writer, it

creates a document from which template?
Answer: Open Office creates the document from the Default template for
that type of document.
Q.8. Can you change/set the default template in OpenOffice Writer?
Answer: Yes. A custom template can be set as a default template.
Q.9. Write steps to set custom templates as the default template in
OpenOffice Writer.
Answer: To set a custom template as the default:

1. Select File > Templates > Organize. The Template Management

dialog opens.
2. In the box on the left, select the folder containing the template that
you want to set as the default, then select the template.
3. Click the Commands button and choose Set As Default Template
from the drop-down menu.

File > Templates > Organise

Template Management Dialog Box

Commands > Set as Default Templates

The next time that you create a document by choosing File > New, the
document will be created from this template.
Q.10. Write steps to reset the default templates as the template in
OpenOffice Writer.
Answer: To re-enable Open Office’s Default template for a document type
as the default:

1. In the Template Management dialog, click any folder in the box on

the left.
2. Click the Commands button and choose Reset Default Template
from the drop-down menu.
The next time that you create a document by choosing File > New, the
document will be created from Open Office’s Default template for that
document type.
Q.11. How to use any particular template without setting it as default
in OpenOffice Writer.
Answer: To use a particular template,

 Choose File > New > Templates and Documents. You’ll see the
templates window and your templates.
 Select the template by clicking on the template icon.
 Double-click the template or click on open to open it.

Opening a Template. File > New > Template and Document

Now you can use the template according to your choice.
Q.12. How to update a document in OpenOffice Writer.
Answer: To update a document

 Go to File > Save As and

 All changes made to the document will be saved.

Important Question Answer

Session 4: Create and
Customize Table of Contents
Class 10 Info. Tech. Digital Documentation Advanced
Q.1. What do you mean by Table of Contents?
Answer: The table of contents is an organized collection of book’s or
document’s chapters, sections and, sub-sections, clearly labelled by page
number, given in the front of book.
Q.2. While creating Table of Contents (TOC) what you must have
ensure?
Answer: Table of contents can be inserted in Writer from the headings in
your document.
Before you start, make sure that the headings are styled consistently.
For example, you can use the Heading 1 style for chapter titles and the
Heading 2 and Heading 3 styles for chapter subheadings.
Q.3 What are the default level of headings for table of contents?
Answer: The default setting is to use only the first three levels of headings
(i.e. Heading 1, Heading 2, and Heading 3 ) in the table of contents.
You can use more levels of headings in Writer.
Q.4 Write the steps to insert a table of contents.
Answer: First of all, while creating your document, use the following
paragraph styles for different heading levels (such as chapter and section
headings): Heading 1, Heading 2, and Heading 3.
To insert a table of contents (TOC) follow these steps-

 Place the cursor where you want the table of contents to be inserted.
 Select Insert > Indexes and Tables > Indexes and Tables.
 Change nothing in the Insert Index/Table dialog. Click OK.

Q.5 Write the steps to update the table of contents.

Answer: To update the table of contents follow these steps:-

1. Place the cursor within the table of contents.

2. Right-click and select Update Index/Table from the pop-up menu

Q.6. How many tabs are available in the Insert Index Tables dialog
box? Write their name.
Answer: Five tabs are available in the Inset Index Table dialog box.
These are : (a) Index / Table (b) Entries (c) Styles (d) Columns (e)
Background
Q.8. How can you set/change the basic attributes of Table of contents?
Write their steps.
Answer: In Insert Index Table dialog box, click on Index/Table tab and
change/set the attributes.
To set the table’s basic attributes:

1. From the Type drop-down list in the Type and title area of the tab,
select Table of Contents if it isn’t already selected.
2. From the drop-down list in the Create index/table area, select Entire
document.
3. In the Create from area, check the Outline check box.
4. In the Create from area, clear the Index marks check box.

Q.9. How can you change the title of Table of contents?

Answer: The title of TOC is available in Index/Table tab of Insert index
table dialog box. You can delete, if written, and type your own title for
TOC.
Q.10. How can you protect Table of contents against manual changes?
Answer: In the Index/Table tab of Insert index table dialog box, , check
the Protected
against manual changes check box.
If the box isn’t checked, the table of contents can be changed directly on
the document page, just like other text
Q.11. How can you change the number of levels of Table of contents?
Answer: By default, Writer evaluates 10 levels of headings when it builds
the table of contents.
In the Index/Table tab of Insert index table dialog box, enter the desired
number of level in the Evaluate up to level spin box, to change the
number of levels evaluated.
Q.12. How can you assign custom styles to Table of contents?
Answer: Writer automatically assigns to the table of contents all
paragraphs formatted with the default heading styles (Heading 1, Heading
2, and so on)
To assign paragraphs formatted with custom styles, follow these steps:

1. First open the Insert Index Table dialog box.

2. In the Create from area, check the Additional Styles check box.
3. Click the (…) button to the right of the check box. It will open the
Assign Styles window.
4. In the Not applied column, click the style that you want to assign to
the table of contents.
5. Use the >> button to move the selected style to the desired outline
level.
6. To move the style in the opposite direction, use the << button.
7. Click OK to save your changes and return to the Index/Table tab. Or,
click Cancel to return without saving your changes.

Q.13. By default, how many levels of headings are evaluated by the

writer to build a table of contents?
Answer: By default, Writer evaluates 10 levels of headings when it builds
the table of contents.
Q.14. How to add & delete a title to a table of contents in Writers.
Answer: To add a title, type the title in the Title field.
To delete the title, clear the Title field.
Q.15. What is the use of the Entries Tab in the Table of contents of
OpenOffice Writers?
Answer: The Entries tab allows you to add, delete & format elements of
the Table of Contents.
Q.16. Write the names of the element of the table of contents in
Writers.
Answer: The Table of contents of the writer has following elements: –
  E# – Chapter Number ,
 E – Entry text,
 T – Tab stop,
 # – Page number
 LS – Start of a Hyperlink
 LE – End of a Hyperlink

Q.17. Write the names of the field/button on the structure line of the
table of contents.
Answer: The Table of contents of the writer has the following
buttons/field: –

 E# – Chapter Number,
 E – Entry text,
 T – Tab stop,
 # – Page number
 LS – Start of a Hyperlink
 LE – End of a Hyperlink
 White Field – Blank space

Q.18. How can you delete an element from the structure line of the
table of contents?
Answer: To delete an element from the Structure line, click the button that
represents that element
and then press the Delete key on your keyboard.
For example, to delete a tab stop, click
the T button and then press the Delete key.
Q.19. Write the steps to add an element to the structure line of the
table of contents.
Answer: To add an element to the Structure line, follow these steps:

 Place your cursor in the white field to the left of where you want to
insert the element.
 Click one of the five buttons that are just below the Structure line.

For example, to add a tab stop, click the Tab stop button.
A button representing the new element appears on the Structure line.
Q.20. Write the steps to insert a hyperlink to the Structure line of the
table of contents.
Answer: To insert a hyperlink, you must indicate both the beginning and
end of the link.
Steps for inserting the hyperlink on Structure line are: –

 On the Structure line, place your cursor in the white field to the left
of the E# button (chapter number).
 Click the Hyperlink button. An LS button, representing the start of
the hyperlink,
appears on the Structure line.
 On the Structure line, place your cursor in the white field to the right
of the E button (entry text).
 Click the Hyperlink button again. An LE button, representing the
end of the hyperlink,
appears on the Structure line.

Q.21. What is a Character Style?

Answer: Character style means different types of formatting features,
which you can apply to the entries of the table of contents. It helps in
making it different from the rest of the text.
Q.22. Write the steps to apply the Character Styles.
Answer: To apply a character style to an element on the Structure line:

 On the Structure line, click the button that represents the element to
which you want to apply a style.
 From the Character Style drop-down list, select the desired style.
The writer applies the selected style to the selected element.

Q.23. Write the steps to view or edit the attributes of a Character

Style.
Answer: To view or edit the attributes of a character style, select the style
from the Character
Style the drop-down list and then click the Edit button.
Q.24. How can you apply the changes to all outline levels?
Answer: By clicking on the ALL Button available under the Entries tab
of the Insert Index/Table dialog box, you can apply the displayed
structure and formatting to all outline levels.
Q.25. What is the use of the styles tab of the Insert Index/Table dialog
box?
Answer: The Styles tab, is used to apply the paragraph styles to the table
of contents. You can apply a different paragraph style to each outline level
of the table.
Q.26. Write the steps to apply the paragraph style to an outline level .
Answer: To apply a paragraph style to an outline level, follow these steps:
  (1) In the Levels list box, select the desired outline level by clicking
it.
 (2) In the Paragraph Styles list box, click the paragraph style that
you want to apply.
 (3) Click the < button to apply the selected paragraph style to the
selected outline level.

Q.27. Write the steps to remove the paragraph styling (style) from an
outline level.
Answer: To remove paragraph styling from an outline level:

 (1) In the Levels list box, select the desired outline level by clicking
it.
 (2) Click the Default button.

Q.28. Write the steps to view or edit the paragraph style from an
outline level.
Answer: To view or edit the attributes of a paragraph style, click the style
in the Paragraph Styles list box and then click the Edit button.
Q.29. Which tab of the Insert Index/Table dialog box is used to change
the background color?
Answer: Background tab
Q.30. Which tab of the Insert Index/Table dialog box is used to change
the background as graphics / add graphics to the table background?
Answer: Background tab
Q.31. Write the steps to add color to the background of the table of
contents.
Answer: To add color to the background of the table of contents,
  (a) Right-click on the table of contents and select Edit Index/Table,
it will open the Insert Index/Tables dialog box.
 (b) Click on the Background tab.
 (c) Click on the As the drop-down list and select color (default is
color)
 (d) Select the desired color from the Background Color grid.
 (e) Click on OK.

Q.32. Write the steps to add Graphics to the background of the table
of contents.
Answer: To add graphics to the background of the table of contents,
follow these steps:-

 (a) Right-click on the table of contents and select Edit Index /

Table, it will open the Insert Index/Tables dialog box.
 (b) Click on the Background tab.
 (c) Click on the As drop-down list and select Graphics. The
Background tab displays the graphics
 options.
 (d) Click the Browse button. The Find Graphics window opens.
Select the appropriate Graphics file and click on Open.
 (e) In the Type area of the Background tab, choose how you want
the background graphic to appear: Position, Area, or Tile
 (f) Click on OK.

Q.33. Write the steps to Delete Color or Graphics from the table
background of the table of contents.
Answer: To delete color or graphics from the table background, follow
these steps:

 From the As drop-down list, select Color.

 Click No Fill on the color grid.

Q.34. Write the steps to edit/maintain the table of contents.

Answer: To edit an existing table of contents:

 Right-click on the table of contents. The context menu appears.

 From the context menu, choose Edit Index/Table. The Insert
Index/Table window opens.
 You can edit and save the table of Contents,
 Click on OK

Q.35. Write the steps to Update a table of contents when changes are
made to the document.
Answer: To update an existing table of contents, when changes are made
to the document:

 Right-click on the table of contents. The context menu appears.

 From the context menu, choose Update Index/Table.
 The Writer updates the table of contents to reflect the changes in the
document.

Q.36. Write the steps to Delete a table of contents.

Answer: To delete the table of contents from a document:

 Right-click on the table of contents. The context menu appears.

 From the context menu, choose Delete Index/Table.
 The Writer deletes the table of contents.

Session 5: Implement Mail

Merge, Creating & Printing
Labels
Class 10 Info. Tech. Digital Documentation Advanced
Q.1. What is Mail Merge?
Answer: Mail merge is a technique to merge text with addresses to create
personalized letters.
OR
Mail Merge is a process of merging (i.e. combining) the main document
with the data source.
Q.2. What is a Data Source?
Answer: A table or a spreadsheet or database storing details of recipients,
is called a data source.
Q.3. What is the Main document?
Answer: The document contains the text of the document and merges field
for data from the database called the main document.
Q.4. What is a Merge field?
Answer: Merge fields are placeholders in the main document, which fetch
data from each record of the database.
Q.5. What are the uses of mail merge in real life?
Answer: Mail merge is used in real life like –
A mail merge is a way to take a letter you’ve written and send it to a whole
bunch of people, personalizing it with information about them so they
might think that you typed that letter personally for them.
A mail merge can also be a quick way to take a list of people’s mailing
addresses and generates labels or envelopes with the address for a different
person on each label or envelope.
Q.6. What are the benefits of mail merge?
Answer: Benefits of mail merge are: –

 (a) Easy to update the letter for all.

 (b) Any number of letters can be produced quickly.
 (c) You can save the main document and reuse it in the future.

Q.7. What are the components of mail merge?

Answer: Components of mail merge are:-

 (a) Main text document (Form letters, Labels, Envelops)

 (b) Data Source / Address database / Spreadsheet / Text File (CSV)
 (c) Merge Fileds (Taken from the data source and inserted into the
form letters)
 (d) Merge Documents / Output

Q.8. Write the steps to do the mail merge in the OpenOffice Writer.
Answer: Steps for doing Mail Merge in Writer are: –
  (a) Create a Form Letter / main document, by pressing Ctrl + N
 (b) Type the letter/message which you want to send.
 (c) Create Data Source, Click on File > New > Spreadsheet or
Database
 (d) Type the Labels/Fields in the spreadsheet/database and Insert
records.
 (e) Save the data source.
 (f) Register the data source in the writer by selecting File > Wizard >
Address Data Source
 (g) Open View Data Source, Press F4 or Click on Data Source Icon
or Select View > Data Source.
 (h) Select the Data Source in the Data Source Window
 (i) Drag and Drop the Column Lable / Merge Field from Data
Source to Form Letters.
 (j) Print the merge document, by clicking Ctrl + P or File > Print.
 (k) In the Print dialog box, select the file and save the merged
document either in one file or an individual file.
 (l) Congratulations. Mail Merge Done.

Q.9. Write the steps to create the Main Document of the mail merge in
the OpenOffice Writer.
Answer: To create the Main Document follow these steps: –
(a) Open a template or create a new Writer Document.
(b) Save the document with an appropriate name.
(c) Write the message which you want to share.
(d) Now Insert the Merge Fields in the Form Letter and Save your main
document.