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Access N Quality Education Manager

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15 views4 pages

Access N Quality Education Manager

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JOB DESCRIPTION

Job title Project Manager – Access and Office Hanoi, Vietnam


Quality of Education

Type of Project based Contract Department Programme


employment
Reports to Head of Programme Grade E
Subordinate Project Officers Gross salary USD 1,100 – USD 1,400/month

Background
Aide et Action International (AEAI) is an international nongovernmental organisation
working in more than 19 countries across Africa, Europe, South Asia, and Southeast
Asia to support the development of sustainable education projects. We believe in the
universal right to a quality education and for 40 years, have based our interventions
around this ethos.
Our vision: Changing the world through education.

Our Mission: Aide et Action ensures access to quality education for the most
vulnerable and marginalized populations, especially children, so they can take charge
of their own development and contribute to a more peaceful and sustainable world.
Aide et Action’s staff operate in the spirit of shared decision-making, which demands
team-work, transparency, mutual respect, integrity, personal initiative, creativity, and
professional discretion.

Our projects in Southeast Asia started in 2001 with local partners and government
agencies in Cambodia, Vietnam, and Lao PDR to enhance the quality of education as
well as to facilitate the access to quality education.

The incumbent will be responsible for managing projects relating to Access & Quality
Position of Education thematic. S/he will take a lead in design, overall management and,
Overview provide technical support to ensure the smooth operation and implementation of the
projects. This position will also manage communications, overseeing strategic
direction, provide support and resources to enable the active engagement of different
target audiences to strengthen the organisational profile.

Core Accountabilities

Major Responsibilities

Project Management
Provide technical advice and direction to implementing partners, project staff and, other
development partners to ensure program effectiveness;

1
Prepare all necessary activity implementation documents including project proposal, detailed
work plans and partnership framework to obtain approval from local authority for project
implementation;
Proactively manage project issues, risks and opportunities in consultation with the Head of
Program, partners and stakeholders;
Conduct field visits to monitor program progress and implementing partner performance at
the local and district levels and provide recommendations to improve performance;
Provide staff with frequent coaching and adequate trainings on project financial
management;
Manage project finance related issues to ensure that planning and budgeting, procurement
process, expenditures are met in a timely manner and adhered to the office and donors’
requirements;
Mobilize and sensitize the communities of the targeted locations and all other education
stakeholders for the implementation of the projects;
Supervise staff and provide them with guidance to ensure overall quality and comprehensive
management of technical program;
Ensure effective communication and coordination with donors, local partners and
stakeholders in the education sector;
Perform other tasks as required.

Resource mobilisation and Advocacy

Mapping of donors and potential partners as well as understanding of key government


strategic plans/priorities in the education sector;
Obtain evidence from education programs and data from assessments to inform policy at
provincial and national level;
Contribute to the development of project proposals that relates to the theme of Access and
Quality of Education;
Engage where appropriate in advocacy of related education issues.

Monitoring, Evaluation and Reporting

Coordinate the preparation and implementation of M&E plan for each project based on the
indicators agreed in the project documents, including collect evidences and best practices;
Assist field staff to prepare monthly report, and ensure timely submission of relevant activity
reports;
Monitor and evaluate the progress of the projects to ensure donor compliance through
effectively managing staff, partners, and consultants to achieve the expected deliverables;
Produce quality reports as required by the organisation and donors including progress and
annual reports;
Assist consultant team to conduct/produce mid-term and final evaluation reports of high
quality.

Networking
Build and maintain good relationship with national, provincial and district agencies mandated
to the theme as well as with NGOs and research institutions working on educational related
issues;

2
Represent AEA in a wide variety of events, including conferences, workshops and other
relevant forums on education.

Team Contribution

Constructively contribute and collaborates with all colleagues to achieve the organizational
goals;
Expand the capability and development of the AEA members by utilizing mixed interventions
e.g. sharing the knowledge, experiences and expertise, coach junior staff/outsource, etc.
Deliver high quality work that provides a conducive environment to our operating
environment;
Comply with all legislations and the organisation’s policies and procedures.

Values and Behaviour

Role model behaviour to support and promote organizational culture, growth, performance
and image;
Actively supports the organization commitment to the principles of diversity, inclusion and
Equal Employment Opportunity (EEO);
Agrees and actively demonstrates the organisational values:
o Dignity
o Inclusion
o Integrity
o Solidarity
o Transparency and Accountability

Criteria

Qualification Bachelor degree is required. Master degree will be an asset

Experiences At least 5 years of experience in Project Management and working in


development sector, especially with disadvantaged children and people;
Experiences in dealing with different institutional donors: EU, AFD, and
individual donors;
Demonstrated ability to plan, prioritise and organise project tasks, in order to
meet deadlines, budgets and maintain desired work outcomes, including the
proven ability to work effectively within an outcome-focused, team-oriented
environment;
Good oral and written communication skills in Vietnamese and English.
French is an asset.

Good level in following core competency:


Core
Competency Working with People: Shows respect for the views and contributions of
other team members; shows empathy; listens, supports and cares for
others; consults others and shares information and expertise with them;
builds team spirit and reconciles conflict; adapts to the team and fits in well.

3
Communicating Effectively: Effectively shares information among others to
reach a common understanding , to allowed informed decision-making and
as a basis for coordination as well as quick and effective performance across
the organization; is proactive in communicating and keeps the needs of the
receiver in mind in particular internal and external stakeholders and clients;
follows up on communications; engages in constructive 2-way feedback;
listens actively and consults others as required before communicating
Drive for Results: Sets high standards for quality of work; monitors and
maintains quality of work; works in a methodical and orderly way;
consistently achieves project goals; focuses on the needs and satisfaction of
internal and external stakeholders; accepts and tackles demanding goals
with enthusiasm;
Child Projection: Perform the highest standard to ensure child safeguarding
in according with our Child Projection Policy.
Track record of problem solving, partner negotiation and advocacy
Others
Strong sense of teamwork and collaboration
Ability to work independently and make sound decisions to execute on goals
Strong knowledge of the international development donor community
Ability to multi-task and meet tight deadlines
Ethical and principled decision-making
Enjoys creativity and learning new ways of doing things to remain current
and up to date on industry trends

STARTING DATE: As soon as possible

HOW TO APPLY: The interested candidates who meet the qualifications are invited to send their CV and
a cover letter with 3 (three) references to the following address: hr.vietnam@aide-et-action.org with the
subject title [A&QPM-0621] Candidate Name.

Application Deadline: July, 10th 2021 (The recruitment process may end sooner if we find the suitable
candidates).

Note: This position is for Vietnamese national only. Only shortlisted candidates will be contacted for
further information and discussion.

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