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The document outlines the process of closing a project, emphasizing the importance of formal acceptance by the client and ensuring all project requirements are met. It details both administrative and contractual closure steps, including deliverable turnover, performance reporting, and final documentation. Additionally, it highlights the significance of lessons learned and client feedback for future project improvements.

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nghi.ht06884
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2 views

..

The document outlines the process of closing a project, emphasizing the importance of formal acceptance by the client and ensuring all project requirements are met. It details both administrative and contractual closure steps, including deliverable turnover, performance reporting, and final documentation. Additionally, it highlights the significance of lessons learned and client feedback for future project improvements.

Uploaded by

nghi.ht06884
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 11

Project Management

1
Closing a Project

2
How projects Can End

- Projects are temporary & unique.

- 1. Termination by Integration
- 2. Termination by Starvation
- 3. Termination by Addition
- 4. Termination by Extinction.

- 3
Project closure : The Final Process
- Main Objective:
- - A formal acceptance by the client ensures that the project is
truly finished and helps give finality to the project.
- Additional Objectives:
- - Communicating staff performance
- Closing out all financial reports
- - Smoothing the release of staff
- Ensuring client and stakeholder satisfaction

4
Ensuring Project requirement are met

- Goal Breakdown Structure ( reiterated)


5
Administrative Closure ( Internal)

• -Deliverable Turnover
• -Post completion Data
• -Follow-Up Maintenance and Warranties
• -Team Member Performance Reporting
• -Financials
• -Releasing Staff
• -Formal Closing Report

6
Contractual Closure ( External)
• -Turnover of deliverables and all necessary supporting
documentation
• -Verification of work and deliverables ( minh chứng)
• -Formal acceptance of deliverables per previously defined
requirements
• -Audit to document performance
• -Final documentation that the contract is complete ( eg:
liquidation…)
• -Final payment

7
Lessons Learned

• Sources for identifying lessons learned:


• -Change Log and Change Management
• -Project Reviews During and at the Conclusion of the Project
• -Written Notes Made During the Project

- Note : The process is not to find blame, but to learn.


8
Report
▹ Final Report
• -Reiterate scope/ KPI as committed in the proposal.
• -Present scope/KPI implementation (evidence by weekly, by
deliverables, by stages…)
• -Changes in execution process ( Monitor & Control) based on
weekly reports & meetings
▹ Post Completion Data
• - Result: Not completed, completed or exceeded
• -The comparison between planning & reality: Cost, Schedule, Staffs,
Scope, deliverables, KPI... 9
Report
▹ Lesson learned
• -Lessons learned from the Projects? (client , team, planning &
execution , Project management, Time Management, relationship
management, risk management, any suggestion for client after this
project….) -Any suggestion for client?
▹ Client feedback
• - PM should send one email to thank the client for the project,
asking the feedback & confirmation of the project completion &
any suggestions and comments from the client after the project.
• -Adding client’s reply email to the report. Note: Business email ,
not personal email. 10
Ending

11

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