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How To Use Mail Online

This document serves as a guide for users on how to access and utilize Office 365 Mail online, including features like email forwarding, replying to all, and setting up out-of-office notifications. It outlines the steps to access the mail, navigate through Office Web Apps, and manage email settings both online and through the Outlook client. For further assistance, users are encouraged to contact the helpdesk at National University.

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19 views6 pages

How To Use Mail Online

This document serves as a guide for users on how to access and utilize Office 365 Mail online, including features like email forwarding, replying to all, and setting up out-of-office notifications. It outlines the steps to access the mail, navigate through Office Web Apps, and manage email settings both online and through the Outlook client. For further assistance, users are encouraged to contact the helpdesk at National University.

Uploaded by

hasibhasan8359
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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National University Office 365 Online | How to Use Mail Online

The purpose of this document is guide users through Office 365 Mail online.
Please contact helpdesk@nu.edu for questions or information regarding this document.

Contents
Accessing Office 365 Mail Online ………………………………………………………………………………..…………………… 1
Navigating through Office Web Apps .….……….……….…..………………………………….……………….……………… 1
Email Forwarding .………………………………..…………………….…………………………………………………………………… 2
Reply to All …………………………………………………………………………………………………………………………………….… 3
Setting Up Out of Office Notifications .…………………………………………………………………………………………….. 4
Using Outlook Client versus Online …………..…………………………………………………………………………………….. 5

Accessing Office 365 Mail Online


1. Navigate to nu.okta.com
2. Enter your National University email access username and password.
Adjuncts use their 9-digit ID number followed by @nu.edu
Example : 123456789@nu.edu

3. Click the ‘Office 365’ chicklet.

Okta will automatically sign you into Microsoft Office 365 Online.

1
National University Office 365 Online | How to Use Mail Online
Navigating through Office Web Apps
Access any Application from anywhere in Office 365 Online by clicking the App Launcher.

Simply click the icon for the app you would like to work with.

Mail, Calendar, Contacts (People), and Tasks have been


divided into separate applications online.

Office Online Tutorials:


 Mail - where you’ll find your messages.
 Calendar - create and track appointments and
meetings.
 Tasks - keep track of things that you need to do
but don’t necessarily want to put on your
calendar.
 People - find, create, and edit your contacts.

2
National University Office 365 Online | How to Use Mail Online
Email Forwarding
1. After selecting Mail from the App Launcher, click the gear icon for Settings in the upper right corner
of the screen – chose Options

2. On the left, click Mail to drop


down the menu
3. Under Accounts > select
Forwarding
4. Fill in the radio button for Start
forwarding
5. Type the address you wish to
forward mail to
6. Check the box next to Keep a copy
of forwarded messages if needed
7. Save your preferences when
finished

3
National University Office 365 Online | How to Use Mail Online
Reply to All
When you receive a message, you can send a reply to just the sender, or if there were multiple
recipients, you can include them as well. You also have the option to forward the message to additional
people.
1. After selecting the email you want to work with, customize replies by clicking the double arrows
to expose the drop down menu

2. Select the method to which you would like to reply to your email from the drop down menu.

The online Mail application is automatically set to reply to the person who sent the messages.
Users can modify this default setting by going to the gear icon for Settings > Options > Reply
settings under Mail > Chose your default response > Click Save when finished

4
National University Office 365 Online | How to Use Mail Online
Setting Up Out of Office Notifications
1. Click the gear icon for Settings > Select Automatic replies

2. Fill in Send automatic replies


3. When applicable, check the box next
to Send replies only during this time
period > Specify which dates and
times you would like Automatic
Replies enabled
4. Type your Out of Office message in
the designated field
5. If needed, check the box next to Send
automatic reply messages to senders
outside my organization > Choose if
you want to
 Send replies only to senders in
my Contacts list
or
 Send automatic replies to all
external senders
> Type your Out of Office message in
the designated field
6. Click OK at the top when finished

5
National University Office 365 Online | How to Use Mail Online
Using Outlook Client versus Online
The Outlook application installed on desktop computers is commonly called the client. Users are able to
manage email through both the client and through the web app.

The migration will not affect users who already check email through the client. The setup for checking
email through the Outlook Client does not change after the migration.

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