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The document outlines the migration of email services to O365 Cloud Email, detailing the scheduled downtime from June 30, 2018, to July 2, 2018, and the features of the new service, including 50GB storage and intelligent inbox management. It provides instructions for signing into Outlook on the web, creating signatures, scheduling events, and organizing emails. Additionally, it includes steps for configuring Outlook 2010, 2013, and 2016 for Office 365, ensuring users can transition smoothly to the new email system.

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20 views18 pages

Help_Document

The document outlines the migration of email services to O365 Cloud Email, detailing the scheduled downtime from June 30, 2018, to July 2, 2018, and the features of the new service, including 50GB storage and intelligent inbox management. It provides instructions for signing into Outlook on the web, creating signatures, scheduling events, and organizing emails. Additionally, it includes steps for configuring Outlook 2010, 2013, and 2016 for Office 365, ensuring users can transition smoothly to the new email system.

Uploaded by

kavitapatil12
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Migration of Email Services to O365 Cloud Email service

 Downtime for the activity


Batch wise migration will be done as proposed. Hence
only users as per batch will be affected during the
migration activity which will be carried out after 1800
hours on that day. Migrated user will be able to use their
email on the next day. Downtime for final migration
changes will be from Saturday June 30, 2018 at 1600 hours
upto Monday July 2, 2018 at 1000 hours.

 Features of O365 email services

1. 50GB of email storage


2. Reply in-line to email without opening it
3. Intelligent email inbox that can de-clutter itself
4. Compliance and Security Features
5. Contacts and distribution groups
6. Conference room management

7. Out-of-office replies
8. Calendar sharing
 Using O365 email services over the browser

With Outlook on the web running in your web browser, you


can:

 Organize email to focus on what matters most.


 Manage your calendar, meetings, and appointments.
 Share files from the cloud so everyone always has the
most current version.
 Stay connected and productive wherever you are (With
50GB Mailbox size).

Sign in to Outlook on the web during migration:-


1. Sign in to mail.mahatransco.in

2. If User is not migrated the normal login procedure


will be followed else End user will be redirected to
another site as follows.

3. Click on link as shown in above picture it will


redirect you to new O365 website.
4. Follow the normal login procedure with same
credentials. In case of any issue contact local IT
team Member.

Sign in to Outlook on the web post migration


1. Sign in to mail.mahatransco.in.
2. After Sign in O365

3. Select the Office 365 App Launcher , and then select


Outlook.

Create a signature
1. Select Settings > Mail > Layout > Email signature.
2. Select automatically include my signature on
messages I compose.
3. Create your signature.
4. Select Save.

Schedule with Outlook on the web


Schedule a calendar event or meeting
1. Select New > Calendar event.
2. Enter the details, location, start time and end time.
3. If this is a meeting, add the names or email addresses of
the people you want to invite.

Select Scheduling assistant to see everyone’s


free/busy times (Exchange users).
4. To make this a recurring meeting, select the Repeat box,
and choose how often.
5. Select Send.
Send an automatic reply (Out of Office message)
1. Select Settings > Automatic replies.
2. Choose Send automatic replies.
3. Select Send replies only during this time period and
enter the Start time and End time.
You can also choose to block your calendar, decline new
invitations, and decline your meetings during this time.
4. Type your reply.
5. Select OK.
Organize email with Outlook on the web

Prioritize messages with Focused Inbox

Focused Inbox sorts your email into two tabs: Focused for
your most important messages, and other for the rest.
To turn on Focused Inbox:
 Select > Display settings > Focused Inbox.
To move a message from one tab to the other:

 Select the Focused tab, or the Other tab.


 Right-click the message you want to move, and select
Move to... or Always move to...
Use Filters to sort and display your messages
Use filters to choose which messages to display.
1. Select Filter.
2. Select an option.
View messages by Conversation or Messages
To view related messages as a single conversation or thread:
 Select Filter > Show as > Conversations.
To view related messages individually:
 Select Filter > Show as > Messages.

Create a Rule
Use rules to automate actions on incoming email, like moving
certain messages to a specific folder.

1. To create a rule on a specific message:


o Right-click it and select Create rule…

To create a new rule or edit an existing one:

o Select > Mail > Automatic Processing > Inbox


and sweep rules, then select + in Inbox rules.
2. Give the rule a name, select a condition, and select an
action.
3. Select OK.
Archive a message
Keep your Inbox clean by archiving messages that you’ve
replied to or acted on, but don't want to delete or move to a
folder.

 Choose one or more messages.


 Right-click and select Archive.
Archived items are easy to find from the search box or in
the Archive folder.
Learn more about Outlook
Get help with Tell me

1. Select?
2. In the Tell me what you want to do box, type what you
want help with.
 How To Configure Outlook 2013 and 2016 for Office
365
a. You just need to restart outlook once again if account is already
configured or go for account repair options.
1. Select File>Account Setting

2. Select Account and click on Repair option.

b. To newly configure outlook follow below steps:-

These steps are the same whether you're adding your first email account
or additional email accounts to Outlook.

1. Select File > Add Account.

2. What you see next depends on your version of Outlook.

For Outlook for Office 365 and Outlook 2016


Enter your email address and click Connect.

For Outlook 2013 and Outlook 2010

Enter your name, email address, and password, and click Next.

3. If prompted, enter your password again, then select OK > Finish


to start using your email account in Outlook.
If automatic Configuration is not possible in Outlook 2010, then refer
following steps:-

How To Configure Outlook 2010 for Office 365 (Manual)

If you have hard time to setup office 365 for outlook 2010 or 2007 please follow these
instruction:

1- Make sure you have the latest outlook updates/service pack

The version number of Office 2010 SP2 is greater than or equal to 14.0.7015.1000.

The version number of Office 2010 SP1 is greater than or equal to 14.0.6029.

2- IF NOT, you can download it:

Service Pack 2 for Microsoft Office 2010 (KB2687455) 32-Bit Edition

Service Pack 2 for Microsoft Office 2010 (KB2687455) 64-Bit Edition

Then Try to setup it automatically,

3- IF, it did not connect Again, download:

Office 365 Desktop Setup Tool for Office 2010 and Office 2007

And try to configure it with Office 365 Desktop setup tools.

4- IF, It did not Configure with that tools, you need to Configure Outlook Manually:

Step 1: Open the Control Panel.


Step 2: Click Mail.

*Note: If you do not see the Mail option, change your View by setting to Large
Icons or Small Icons.

Step 3: Click E-mail Accounts.

Step 4: Click on New

Step 5: Select Manual setup or additional server types, then click Next.

Step 6: Select Microsoft Exchange Server / compatible service, then click Next.

Step 7: Enter the following in the corresponding fields:


Server: outlook.office365.com

User Name: email@domainname.com ( Example: user3@mahatransco.in )

Then, click More Settings...

*Note: Do not click the Check Name button at this step, or the configuration
process will fail.

Step 8: Click the Security tab.

Uncheck "Encrypt data between Microsoft Outlook and Microsoft Exchange".

Choose Anonymous Authentication from the Logon network security drop-down


menu

.
Step 9: In the Connection tab,

Check Connect to Microsoft Exchange using HTTP, then click Exchange Proxy
Settings...

Step 10: In the Use this URL to connect to my proxy server for Exchange field,
enter outlook.office365.com

Check the Only connect to proxy servers that have this principal name on their
certificate, then enter msstd:outlook.com in the associated text field.

Check the On fast networks, connect using HTTP first then connect using TCP/IP
box.Select Basic Authentication from the Use this authentication when
connecting to my proxy server for Exchange drop-down menu.
Click On OK
Click On Apply/OK
Step 11 : Click Check Name.
Step 12: An authentication prompt will appear.
- Enter your (email@yourdomain.com) and IdentiKey password in the
corresponding fields.
- Check The "Remember my credential" if you wish to not enter your email and
password each time you open the outlook.
then click OK

Step 13: Click on Next


Step 14: Click Finish.
Your account will be setup and you can open Outlook to begin
using your Exchange account.

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