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The ILO is seeking applications for a fixed-term Administrative and Finance Assistant position in Cairo, Egypt, with a deadline of March 20, 2025. The role involves managing financial records, supporting project staff, and ensuring compliance with ILO regulations as part of the PROSPECTS initiative aimed at improving the living standards of forcibly displaced persons and host communities. Candidates must have secondary education, relevant experience, and proficiency in English and Arabic, with a focus on fostering a diverse and inclusive workplace.

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10 views

ILO-1

The ILO is seeking applications for a fixed-term Administrative and Finance Assistant position in Cairo, Egypt, with a deadline of March 20, 2025. The role involves managing financial records, supporting project staff, and ensuring compliance with ILO regulations as part of the PROSPECTS initiative aimed at improving the living standards of forcibly displaced persons and host communities. Candidates must have secondary education, relevant experience, and proficiency in English and Arabic, with a focus on fostering a diverse and inclusive workplace.

Uploaded by

petitmar1
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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losing date: Wednesday, 19 March 2025

Grade: G5

Vacancy no.: CAIRO/DC/G/2025/03 Publication date: 6 March 2025 Application


deadline (midnight Cairo local time): 20 March 2025
Job ID: 12818 Department: RO-Africa Organization Unit: DWT/CO-
Cairo Location: Cairo, Egypt Contract type: Fixed Term
Contract duration: 12 months (with possibility of extension subject to performance
and availability of fund)
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in
development cooperation projects does not fall under Annex I of the Staff
Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned
vacancy by direct selection, the ILO invites interested candidates to submit their
application online by the above date.
The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the


Staff Regulations.
• External candidates*

*The recruitment process for General Service positions is subject to specific local
recruitment criteria.
Global career opportunities
International organization vacancies
Development cooperation appointments are not expected to lead to a career in the
ILO and they do not carry any expectation of renewal or conversion to any other
type of appointment in the Organization. Extensions of development cooperation
contracts are subject to various elements including the following: availability of
funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: In conformity with existing ILO


practice, the appointment of an external candidate will normally be made at the
first step of this grade.
Introduction
While forcibly displaced persons (FDPs) face specific vulnerabilities, including
psychological trauma, lack of opportunity and protection risks, host communities
(HCs) also struggle to pursue their own development efforts in an environment that
has been transformed by a large influx of newcomers. As displacement has become
increasingly protracted, responses are focusing more on durable solutions backed
by more dignified, inclusive, and comprehensive programmes for refugees and the
communities that host them.
In response to the challenges facing both host communities and refugees, a
partnership initiative titled: ‘PROSPECTS - Partnership for improving Prospects for
host communities and forcibly displaced persons, has been launched by the
Government of the Netherlands that brings together the International Finance
Corporation (IFC), the International Labour Organization (ILO), the UN Refugee
Agency (UNHCR), the UN Children's Fund (UNICEF) and the World Bank.
The Partnership's first phase, which will end in December 2024, when partners
joined their efforts to develop a new paradigm in responding to forced displacement
crises in 8 countries (Egypt, Ethiopia, Iraq, Jordan, Kenya, Lebanon, Sudan, and
Uganda), the second phase is under design and planned to span from 2024 to 2027.

The overall objective of PROSPECTS in Egypt is to improve the living standards and
inclusiveness of refugees, asylum-seekers, and vulnerable host communities, by
contributing to the expansion of socio-economic opportunities through
better education and mainstreamed protection interventions.
With a geographical focus on Greater Cairo, Alexandria, and Damietta, PROSPECTS
Egypt will work under four main pillars, as follows:

• Increase access of FDPs and HC to quality education, skills and learning


opportunities.
• Improved livelihoods and expanded economic opportunities for FDPs and HCs,
through access to entrepreneurship and employment with dignity.
• Increased Government Protection for FDPs and HCs and increased Inclusion of
FDPs and HCs In Community-based, Local and/or National Social Protection
Systems.
• Improved Services, Facilities, and Information Systems essential to FDPs and HCs.

About this post The ILO PROSPECTS team consists of technical, finance and
operations team members. The Administrative and Finance Assistant will work as
part of the finance and operations team, which consists of the Finance and
Operations Officer, Administrative and Finance Assistant, and Programme Assistant.

In a nutshell, the admin-finance assistant primarily deals with administrative and


financial tasks, like budgeting, record-keeping, and preparation and processing in the
ILO system. This includes correspondence and documentation, budgeting and
financial management, record keeping and filing systems, general office and
logistical support, internal communication and team support. On the other hand, the
Programme Assistant is involved in supporting all the administrative and financial
tasks of the implemented activities in the field.
Reporting lines The incumbent will perform its duties under the direct supervision of
the PROSPECTS Egypt Finance and Operations Officer and the overall guidance of
the PROSPECTS Country Programme Manager (PM).
Description of Duties

• Maintain project financial records and monitoring systems to record and reconcile
expenditures, balances, payments, statements and other data for daily transactions
and reports.
• Check, review, process and prepare all documentation, including contracts, and
ensure correctness and accuracy for financial clearances and payments.
• Prepare correspondence on own initiative to verify data, address and answer
queries and follow-up as necessary with project and ILO staff, consultants and
counterparts. Draw the attention of concerned officials to matters requiring
immediate attention.
• Manage procurement of goods and services, ensuring all related administrative
documents are prepared and processed accurately.
• Review and request additional information on the financial reports of project
implementing partners, ensuring compliance with ILO rules before submitting to the
Finance Unit.
• Classify and assign budget codes, verify and process claims for payment, check
payment vouchers, prices and claims invoices.
• Provide administrative and financial backstopping support and guidance to project
staff and consultants with respect to payments, entitlements, travel claims and
other requirements relating to accounts and finance.
• Consult with the Finance Unit and project team on rules, regulations and
procedures, and inform project staff, partners and consultants of new or revised
procedures and practices.
• Prepare recurring reports as scheduled and assist in preparing special reports for
donor reporting, budget preparation, audits or other reasons.
• Calculate and compile cost estimates and participate in budget analysis and
forecasts as required.
• Provide support, when necessary, in the preparation and running of project
workshops and meetings.
• Perform other relevant duties as assigned.

Required qualifications

Education
Completion of secondary school education. Formal training in accounting and/or
finance and administrative field would be an asset.
Experience
At least five years of progressively responsible financial and administrative work.
Languages
Excellent command of English and good working knowledge of Arabic language.
Competencies
In addition to the ILO core competencies [Integrity and transparency, Sensitivity to
diversity, Orientation to learning and knowledge sharing, Client orientation,
Communication, Orientation to change, takes responsibility for performance, Quality
orientation, Collaboration], this position require

• Knowledge and understanding of a complex body of financial and administrative


rules, guidelines and procedures. eoqj1Ew Dpkbbm
• Knowledge of in-house procedures for the preparation of documents and
administrative forms, and for the creation and maintenance of filing systems.
• Good analytical skills.
• Ability to reason and make sound judgements.
• Ability to maintain financial records and prepare accounting reports and
statements.
• Demonstrate responsible behaviour and ability to pay attention to detail.
• Ability to deal with confidential matters with discretion.
• Display high standards of ethical conduct.
• Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader)
and ability to use other software packages required by the Office (i.e. IRIS).
• Ability to evaluate correspondence and inquiries for best course of action.
• Ability to respond to work related inquiries in an appropriate manner.
• Ability to obtain services from other work units inside or outside the office for
completion of tasks.
• Ability to communicate effectively both orally and in writing.
• Ability to work on own initiative as well as a member of a team.
• Organizational skills.
• Ability to deal with people with tact and diplomacy.
• Ability to work in a multicultural environment and gender-sensitive behaviour and
attitudes are also required.

We at the ILO are committed to fostering a diverse and inclusive workplace. We


strongly encourage applications from all qualified individuals, regardless of race,
gender, religion, or disability, and are dedicated to promoting disability inclusion
across all our practices and policies.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply,
please visit the ILO Jobs website. The system provides instructions for online
application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at
the application, interview, processing or training stage. Messages originating from a
non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does
not require or need to know any information relating to the bank account details of
applicants.
Disclaimer:

• The contract and its continuity is subject to the availibility of funds.


• Only those candidates that are short-listed for assessment will be contacted
• Candidates who pass the interview and have good capabilities as may be
recommended by the panel, may get selected for similar positions
• The Office reserves to itself the right to appoint candidates at a level below the
level of the advertised post depending on their experience
• Assessed candidates who will be considered as appointable for this position can
also be offered to be assigned on a TEMPORARY position at the same or at a lower
grade provided that said candidates possesses the minimum qualifications for this
position

Tags

displacement

finance assistant

international finance

refugees

social protection
Skills

Accounting

Financial Management

English Language

Arabic Language

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Adobe Reader

IRIS
Click the button below to visit the original announcement on the recruiting organization's website.

More Information and Application Details

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