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Executive Officer - ARO - 1

The International Planned Parenthood Federation (IPPF) is seeking an Executive Officer to provide administrative support to the Regional Director's Office in Nairobi, Kenya or Abidjan, Côte d'Ivoire. The ideal candidate will have at least one year of executive-level experience, excellent organizational skills, and fluency in English and French. Key responsibilities include budgeting, reporting, event planning, and maintaining schedules and communications for senior leadership. IPPF is committed to diversity, equality, and safeguarding children and vulnerable adults. Applications are due by November 27, 2023.

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52 views

Executive Officer - ARO - 1

The International Planned Parenthood Federation (IPPF) is seeking an Executive Officer to provide administrative support to the Regional Director's Office in Nairobi, Kenya or Abidjan, Côte d'Ivoire. The ideal candidate will have at least one year of executive-level experience, excellent organizational skills, and fluency in English and French. Key responsibilities include budgeting, reporting, event planning, and maintaining schedules and communications for senior leadership. IPPF is committed to diversity, equality, and safeguarding children and vulnerable adults. Applications are due by November 27, 2023.

Uploaded by

ctreshly88
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Job/Role Title Executive Officer

Division Regional Director’s Office


Grade C
Location Nairobi, Kenya or Abidjan, Côte d’Ivoire
Responsible to Regional Director
Date November 2023

Background

The International Planned Parenthood Federation (IPPF) is a global leader in sexual and reproductive health (SRH)
services and a staunch advocate for universal access to sexual and reproductive health and rights (SRHR) worldwide.
With a network of 120 national organizations, referred to as Member Associations (MAs), IPPF works tirelessly to
serve communities and individuals, providing essential contraception services in 89 of 120 countries. In 64 of these
countries, IPPF stands as the sole large-scale international provider, delivering over 1 billion cumulative services
between 2016 and 2022.

Headquartered in Nairobi, Kenya, the overarching goal of IPPF Africa Region (IPPFAR) is to increase access to SRHR
services to the most vulnerable youth, men, and women in sub-Saharan Africa. For more information, please read
our 2022 profile (in English and French) here.

Role Purpose:

IPPF ARO is seeking a dynamic, versatile, and highly-organized Executive Officer to perform personalized
administrative duties for senior management, specifically the Regional Director's Office (RDO). The Executive Officer
will be responsible for planning, budgeting, and reporting within the RDO, as well as organizing workshops, events,
and official meetings. The role also entails maintaining the highest degree of integrity, flexibility, teamwork, and
confidentiality.

Role Deliverables:

• Reporting to senior management and performing secretarial and administrative duties.


• Developing, coordinating, and implementing the Regional Director’s office program budget.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Organizing and overseeing official meetings and conferences, including preparation and reporting.
• Coordinating the planning, budgeting, and logistics for workshops, events, and travel.
• Any other reasonable duties as may be requested from time to time.
Key Skills/Expertise:

• A first degree in Social Sciences, International Relations, Communication, Business Administration, or any other
related field.
• A minimum of one-year executive-level support experience, ideally in an international setting, including office
management, administration, and secretarial support is desirable.
• Excellent office management skills, including proficiency in appointment scheduling software such as MS Outlook,
as well as conference call apps (Teams/Zoom, etc.).
• Strong interpersonal skills for effective communication with diverse, multicultural, and multilingual groups –
articulate, tactful, and diplomatic.
• Demonstrates a high degree of integrity, flexibility, and an understanding of the importance of confidentiality.
• Supportive of a woman’s right to choose and to have access to safe abortion services.
• Exceptional organizational and time management skills to handle multiple tasks and meet tight deadlines.
• Flexible and a team player.
• Excellent writing/drafting skills.
• Fluent in English; good working knowledge of French desirable.
• Advanced-level IT skills - Extensive experience in creating documents and spreadsheets using office software such
as MS Word, Excel, and PowerPoint.
• Commitment to safeguarding in both local and international contexts.
• Ability to thrive in a diverse, multicultural, multilingual, and intergenerational environment that promotes anti-
racism and respect for others.

Competencies:

• PROFESSIONALISM: Knowledge of (related field). Demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.

• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely
valuing others’ ideas and expertise; is willing to learn from others; supports and acts in accordance with final
group decision, even when such decisions may not entirely reflect own position; shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.

• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for
completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.

• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from
others and responds appropriately; asks questions to clarify and exhibits interest in having two-way
communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing
information and keeping people informed.
Interested individuals should submit an application form in the IPPFARO CV form and a 1-page cover letter to:
hroffice@ippfaro.org with the job position as the subject of the email by 27 November 2023. Please note that
IPPFAR will not consider applications that are not done in the requested format.

IPPF is an equal-opportunity employer. As a leading global human rights organization focused on equality,
empowerment, ending discrimination, and poverty eradication, we internally reflect social justice principles. We,
as IPPF, strongly oppose racism in all its forms and resolutely go for a cultural change that will shift the existing
imbalances in power and process.

Applications are particularly encouraged from women, persons living with disability, and candidates openly living
with HIV.

IPPF is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and
expects all employees, volunteers, contractors and partners to share this commitment. Anyone employed with IPPF
agrees to sign and adhere to IPPF’s Code of Conduct and Safeguarding (Children and Vulnerable Adults) Policy.

IPPF has been made aware of various fraudulent vacancy announcements circulated via e-mail from websites falsely
stating that they are issued by or in association with IPPF. These correspondences, which may seek to obtain money
from the recipients of such correspondence are fraudulent and IPPF does not charge a fee at any stage of the
recruitment process (application, interview, meeting, processing, training or any other fees).

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