INDEX

S. No Program Page No.

MS- Excel
1 Prepare a student marks table
2 Create a worksheet and demonstrate auto fill
3 Create an Employee’s salary table
4 Create a program by using arithmetic functions

Create a worksheet containing employee’s details, apply conditional

5
formatting and auto formatting

6 Generate a worksheet containing Students details using graphs

7 Create a pie chart showing a sales record of 5 months
8 Create a Sales Worksheet and apply filters
MS- Access
1 Generate an employee database
2 Create Students database
Generate relationship between student personal details and student
3
course details
4 Generate forms for the employee table
5 Generate a report for the employee table
6 Generate a report for the employee query
7 Import data from Access to Excel
8 Export data from Access to Excel
 MS EXCEL

1. Prepare a student marks table, using the following information. Roll no, student
name, marks (m1, m2, m3, m4, m5).
Find the following:
a) Total
b) Average

Step 1: Select start menu ->Programs ->MS-office and click on MS-excel.

Step 2: Open new sheet to enter the data.
Step 3: Enter the Student information data in the cells of first row as Roll no, Student
Name, Marks (ml, m2, m3, m4, and m5), Total, Average, and Result.
Step 4: Enter the information under the field names as you required.

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Step 5: Then to calculate the Total Select the cells c2: g2 and apply summation

Step 6: Copy the formula into other rows by dragging it down by selecting the 1st row
Step 7: Then calculate the Average type formula as
Syntax =H2/5

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 Step 8: Copy the formula into other rows by dragging it down by selecting the 1st row.
Step 9: Then the information is displayed as:

OUTPUT

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2. Create a worksheet and demonstrate auto fill.

Step 1: Select start menu ->Programs ->MS-office and click on MS-excel.

Step 2: Type the data you want in series
Eg: January and select cells required to be filled from A1:A12
Step 3: Select Edit-> Fill-> Series-> AutoFill->OK

Step 4: Then the data is displayed automatically in series from January to December as

OUTPUT

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3. Create an Employees salary table, using the following particulars. Employee
name, Basic pay, DA (20% of basic pay), HRA(15% of basic pay), Gross pay,
Income Tax(10% of basic pay), PF(5% of basic pay) and Net pay. Calculate Gross
pay and Net pay.

Step 1: Go to Start menu and then click on Programs.

Step 2: Select MS-office and click on MS-excel.

Step 3 : Enter the column names Employee Name, Basic Pay, DA, HRA, Gross Pay, IT,
PF, Net Pay.

Step 4: Enter the Employee information employee name and basic pay.

Step 5: In the DA column type the formula =(c2*20/100)

Step 6: Copy the formulas to the other rows by dragging it down by selecting the 1st row.

Step 7: In the HRA column type the formula = (c2*15/100)

Step 8: Copy the formulas to the other rows by dragging it down by selecting the 1st row.

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Step 9: Then calculate Gross Pay by adding basic pay, DA and HRA with formula =
(b2+c2+d2).

Step 10: Copy the formulas to the other rows by dragging it down by selecting the 1st
row.

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Step 11: In the IT column type the formula = (c2*10/100)
Step 12: Copy the formulas to the other rows by dragging it down by selecting the 1st
row.

Step 13: In the PF column type the formula = (c2*5/100)

Step 14: Copy the formulas to the other rows by dragging it down by selecting the 1st row

Step 15: In the Net pay column type the formula as follows =f2-(g2+h2)

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Step 16: Copy the formulas to the other rows by dragging it down by selecting the 1st

row.

Now the employees table is as follows:

OUTPUT

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4. Create a Student marks list using arithmetic operations which shows cell
referencing
Step 1: Go to Start menu and then click on Programs.
Step 2: Select MS-office and click on MS-excel
Step 3: Type the details of Students marks in the excel sheet

Step 4 : To find the total select i2 and type =sum(c2:h2)

Step 5 : Copy i2 and paste it from (i3:i6) the values will be as follows:

Step 6: To find the percentage select j2 and type =(i2/6)

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OUTPUT

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5. Create a worksheet containing employees details apply conditional formatting
and auto formatting for maximum and minimum salaries.
Auto Formatting
Step 1: Go to Start menu and then click on Programs.
Step 2: Select MS-office and click on MS-excel.

Step 3 : Select the cells then click on format

Windows appearing all the available formats appear, select required format and click
ok. The text will be formatted in the selected format .

Step 4: Then select the required format and then ok

The formatted text will be as follows

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Conditional Formatting:
Step 5: Select (c2:c6)
Step 6: Select format -> conditional format
A window appears and gives the specification as follows

Step 7: Now click on ok then the cell which contains value greater than the given
condition will be represented as the format given as follows

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Output:

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6. Generate a worksheet containing Students details using graphs
Step 1: Go to start menu and click the program
Step 2: Select Ms-office and click on Ms-excel.
Step 3: Give the field names as Student no, Name, Marks 1, Marks 2, Marks3
Step 4: Enter the information under the field names as you required

Step 5: Select Insert-> Chart

Step 6: Then it displays chart wizard which helps us to create chart and first step is select
the required chart type you want to insert for your data.
Step 7: Then follow the steps of the wizard and the chart is as follows

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Step 8: Then Click all steps then the chart will be as follows:

Output

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7. Create a pie chart showing a sales record of 5 months
Step 1: Go to start menu and click the program
Step 2: Select Ms-office and click on Ms-excel.
Step 3: Type the column names as Month, Sales
Step 4: Enter the required information.
Step 5: Then select the information and then insert->chart->pie chart.
Step 6: It gives a wizard which prepares a pie chart and we need to follow the steps of
that wizard

Step 7: After the steps of wizard has finished it gives the pie chart as follows.

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8. Create a Sales Worksheet and apply filters
Auto filter

Step 1: Go to start menu and click the program

Step 2: Select Ms-office and click on Ms-excel.
Step 3: Type the column names as Area, Month, Sales
Step 4: Enter the required information.

Step 5: Select Data-> Filter->Auto filter

A Drop down list appears which gives the options of filtering either in ascending or
descending order

Step 6: Then we can select for required column to sort either in ascending or descending
as follows

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Advanced Filter
Step 1: Go to start menu and click the program
Step 2: Select Ms-office and click on Ms-excel.
Step 3: Enter the columns Emp no, Emp name, Salary.
Step 4: Then enter the required information.

Step 5: Select the required fields for filter along with the criteria column then
Step 6: Select Data->Filter->Advanced Filter option

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Step 7: When we click on ok it displays only the details which satisfies the criteria as
follows:
Output:

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MS ACCESS

1. Generate an employee database using MS-Access

Step 1: Start-> Programs-> MS-Access. It displays a window with multiple options
.

Step 2: Select Blank database and then ok then save the file

Step 3: Click on create it creates the employee database and gives available options for
the database as:
Step 4: Now to create a database we have 3 options so select create table in design view
to design your table. It displays a window as follows

Step 5: Now enter the column names as fieldname then specify the data type of the field,
we can even give description about the fields .

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Step 6: Now open the table and enter the details of the employee

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 2. Create Students database with the following fields student number, Student
name, marks of 5 subjects. Calculate total, average

Step 1: Start Menu->Programs-> MS-Access

Step 2: Then a window displays as follows. Now select Blank Database.
Step 3: Save the data base give name for the database(Student).It displays the database
with available features .
Step 4: To create a table select create in design view. Then it displays the design view in
which we design the required fields (Student number, Student name, 5 subjects, Total,
Average, and Result) and specify the data types.

Step 5: Then save the table

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Step 6: Click on the Student table and enter the information

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Step 7: To create query click on the queries and create query in design view

Step8: Go to design and then click on Run. The result will be displayed.

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Output:

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 3. Generate relationship for student personal and course details

Step 1: Create the table of Student Course details

Step 2: Enter the information into the table

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Step 3: Create a Student personal details table

Step 4: Enter the information into the personal details table

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Step 5: Now to create a relationship click on tools->Relationship

Step 6: Then it will display a relationship tab

Step 7: It gives details of all available tables and option to add tables

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Step 8: Now add the tables for which we want the relationship

Step 9: Click on Relationships->Edit relationship

Step 10: Give details of tables for which relation has to be made

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Step 11: Now click on create

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Step 12: It gives the relation

Step 13: Generate a query now

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 4. Generate forms for the employee table.
Step 1: Open the required employee database
Step 2: Click on the forms it displays two options as follows

Step 3: Click on create form using wizard then it gives steps of wizard

Step 4: Now select the table for which you want forms .

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Step 7: Now the form appears as follows

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 5. Generate a report for the employee table
Step 1: Open the required employee database
Step 2: Click on the reports it displays two options as follows

Step 3: Select create report using wizard it displays the steps of the wizard

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Step 4: Add the table along with the fields that has to appear on the report.

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6. Generate a report for the query

Step 1: Open the required employee database

Step 2: Click on the reports it displays two options as follows

Step 3: Select create report using wizard it displays the steps of the wizard

Step 4: Add the query along with the fields that has to appear on the report

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Step 5: Now give title for the report and then click finish then it displays the report as
follows

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 7. Transfer of Data from Access to Excel.

Step 1: Open the required employee database

Step 2: Click on the reports it displays two options as follows

Step 3: Create an employee database.

Step 4: Enter the information into the table.

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Step 5: Open Excel Document, click on Data menu and then click on import
external data from Access.

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Step 6: The result will be displayed as follows:

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 8. Export data from Access to Excel.

Step 1: Open the required employee database

Step 2: Click on the reports it displays two options as follows

Step 3: Create an employee database.

Step 4: Enter the information into the table.

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Step 5: Right Click on Employee table and then select Export--Excel.

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Step 6: The result will be displayed as follows:

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