QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

UNIT 1 Digital Documentation (Advanced)

SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT
ACTIVITY
1. Write your resume/ Bio Data and apply different styles on it,
2. Create a pamphlet on Cyber Awareness. Apply different styles on it

QUESTIONS

Learn to create, update, and apply various styles in Libre Office Writer for effective and consistent document
formatting.

1. What are Styles ?. What are the advantages of using styles.

A style is a collection of all formatting information, which you want to save and then apply on the
document to quickly change their appearance. When you apply a style, you apply a whole group of
formats at the same time.

For example, following details of Font can be stored as a style with the name ‘Title style’. Size – 12
Name – Bookman Old Style Weight –Bold Alignment – Left

Advantages of Styles;

1) Uniform headings and subheadings.

2) Efficient formatting.
3) Easy and faster navigation.
4) Consistent numbering.
5) Smaller file size.
6) Automatic Table of Contents.

2. Give any some styles supported by OpenOffice.org

1) Page styles
2) Paragraph styles
3) Character styles
4) Frame styles
5) Numbering styles
6) Cell styles
7) Graphics styles
8) Presentation styles

3. How can we create our own styles?

Ans. Creating a new style from a selection…
You can create a new style by copying an existing manual format. This new style applies only to this
document. Steps are given below;
QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

1. Open the Styles and Formatting window and choose the type of style you want to create.
2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection icon
4. In the Create Style dialog, type a name for the new style. The list shows the names of existing
custom styles of the selected type. Click OK to save the new style.

SESSION 2. INSERT AND USE IMAGES

ACTIVITY
1. Create a New Year card using images
2. Create a Poster on Health and Hygiene

QUESTIONS
1. Explain the Graphic filters.

Name Effect
Invert Inverts the color values of a color image or the brightness values of a
grayscale image.
Smooth Softens the contrast of an image.
Sharpen Increases the contrast of an image.
Remove noise Removes single pixels from an image.
Solarization Mimics the effects of too much light in a picture. A further dialog box
opens to adjust the parameters.
Aging Simulates the effects of time on a picture. Can be applied several times.
A further dialog box opens to adjust the aging level.
Posterize Makes a picture appear like a painting by reducing the number of
colors used.
Pop Art Modifies the picture dramatically.
Charcoal Displays the image as a charcoal sketch.
Relief A dialog box is displayed to adjust the light source that will create the
shadow and, hence, the relief effect.
Mosaic Joins groups of pixels into a single area of one color.

2. Explain Image Cropping.

Ans. Cropping is the process of remove unwanted outer areas from a photographic or illustrated
image.
3. List any four methods of inserting images in a text document.
Ans. Four methods are given below;
1. Insert Picture Dialog
2. Inserting An Image From The Clipboard
QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

3. Inserting An Image Using A Scanner

4. Inserting An Image From The Gallery

4. What do you understand by the terms:

a. Text Wrapping : Text wrapping refers to the relation of graphics to the surrounding text, which
may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic,
or treat the graphic as a separate paragraph or character.

b. Anchoring: Anchoring refers to the reference point for the graphics. This point could be the page,
or frame where the object is, a paragraph, or even a character. An image always has an anchor
point.

SESSION : 3 CREATE AND USE TEMPLATE

ACTIVITY
Create your own template for any topic of your subject.

QUESTIONS:
1. What are templates? What are the advantages of using templates?
Ans. A Template is a pre-design document that contain a formatted theme such as colours, font
style, background, etc with the content such as text and graphic. We don’t have need to design the
document, just change the content with your choice.
Advantages of using templates.
1. Save time and money.
2. Consistency and clarity.
3. Reduction in Errors
4. Increase Flexibility
5. Automation

2. What is the difference between styles and templates?

Ans. A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance.
A Template is a pre design document that contain a formatted theme, colours, font style,
background, etc with the content such as text and graphic.

3. Explain different ways of creating a template.

Ans. Creating A Template From A Document
To create a template from a document:
1. Open a new or existing document of the type you want to make into a template (text document,
spreadsheet, drawing, presentation).
QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

2. Add the content and styles that you want.

3. From the main menu, choose File > Templates > Save.

SESSION 4. CREATE AND CUSTOMIZE TABLE OF CONTENTS

ACTIVITY
Create a table of contents for topics of any subject of your choice.
QUESTIONS:
1. Create table of contents for your project.

2. Create a document in Word on a topic of your choice of minimum 10 pages.

Format the document with various fonts (minimum 12, maximum 15) and margins (minimum 2,
maximum 4).
The document should include a) A bulleted or numbered list
b) A table containing relevant details

c) A picture of lion using clip art gallery

d) An example of word art

e) A header with student name & date

f) A footer with pagination Create a table of contents for this document.

SESSION 5. IMPLEMENT MAIL MERGE

ACTIVITY
1. Type a letter inviting friends and/or family to a party you are hosting. For example, you can host a
birthday party or your parents‟ anniversary party. You pick the event. Your letter will serve as your
form letter. Save your letter as Mail Merge Letter.
2. Format the letter as left aligned (block letter) with .5” or 1” margins depending on the length.

3. Make sure your address is listed at the top of the document. Then insert two blank lines and put
the date in the month, date, year format. Then enter four blank lines and leave space for your
merge fields. Example:

Title First Name Last

Name Address 1
Address 2 City,
State Pin Code
(Eventually you will be entering your merge fields to replace this information.)
4. Create a data source with the names and addresses of at least five families in which you wish to
mail the letters. Create fields such as: title, first name, last name, address 1, address 2, city, state,
QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

and pin code. Or make appropriate field names of your choice but make sure you include the
address information. Save your data source as Mail Merge Data.
5. Now, return to your main document (Mail Merge Letter) and set it as the form document and
identify your data source.
6. Enter your merge fields into your main document. Merge fields should be used for the recipients
address and after Dear.
7. After your merge fields are entered merge the document and save it. Save the merged document
as Mail Merge Merged.
8. Create labels inserting your merge fields for the recipient’s name and address. Save the merged
labels as Mail Merge Labels.
9. Print your form letter, one merged letter, and one label.
Let's Practice
Open the Word Processing software and prepare the following labels for
• Schools to invite parents for annual function

• A Tech Magazine who wants to send flyers to its clients

QUESTIONS

Q1. Explain Mail Merge feature in MS Word?

Ans. Mail Merge feature is used to send the same document to a large number of people at same
time. Or
A mail merge can also be a quick way to take a list of people’s mailing addresses and generate
labels or envelopes with the address for a different person on each label or envelope

Q2. What are advantages of Mail Merge?

Ans. Advantage of mail merge;
 Time saving as it does lots of letters.
 It is quick and easy to do.
 Easy to store the information.
 Only one letter needed to be created.

Q3. Define main documents and data source.

Ans. Main Document: - This is the document that contains the letter or text which is to be sent.
Data Source:- This is file where the addresses of all the recipients are stored.

Q4. Give examples of databases in which the Data Source can be created.
Ans. They can come from programs like MS Access, FileMaker Pro, etc. In theory, any Open
Database Connectivity (ODBC) database can be used as a data source. They can also be created in
spreadsheets from Excel, Quattro Pro, or any other similar program. The data source can even be a
simple table in a word processor document.
QUESTIONS AND ACTIVITIES 2025-26 CLASS 10TH INFORMATION TECHNOLOGY 402

Q5. Name some documents that are used in mail merge process.
Ans. Documents that we can used in mail merge – Letters, Envelopes, Labels, Directory and email
messages.

Q6. What are field name?

Ans: Field name are name use to indicate where the variable information is to be inserted in the
main document (only First Name, last name , address, city ,state, etc)

Q7. How do we create the data source?

Ans: To create data source we follow the given steps:
1. Click Data Source Get data button in the mail merge helper dialog box.
2. Choose Create Data Source from the drop down list to attach a new data source. To attach an
existing data source choose open Data Source.
3. Since you need only First Name, last name, address, city ,state, etc. select some. Remove the
other field names. Add a new field names.
4. Click OK.
5. Save the data source as prospective students.
6. Click edit data source button on the option box to add new records to the data source.
7. Type the information for each student. Click on add new to enter for next student.
8. Click on view source to view the data source.
9. Click the save button on the toolbar to save the information you have entered

Ans. The steps to merge main document and the source are:
1. Open the main document.
2. Select the area of text in the main document that you want to change in each letter.
3. Click the insert merge field button to display a list of field names. Click the field name that
corresponds to the text which you have selected.
4. Repeat step 2 and 3 for all the text that you want to change inn each letter
5. Click the save button on the toolbar.
6. Click merge to new document to merge the main document and the data source.
7. Scroll through the document to look at the letters.