Session 1

Sep 2024
IT Project Management

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Introduction to Project Management

Learning Objectives

1. Explain what is a project, list various attributes of

describe
projects, andconstraints of project management
2. Understand the history of project management
3. Articulate the growing need for better project
management
4. Define project management and discuss project
success
tools and techniques
5.
6. Identify
Summarizekey the
areas project
role management
of project managerssuch as
by describing
dothey
and what skills they
stakeholders,
what
need
Exercise: Do you think PM is
Important?
•Access QR code below from your
•cellphone
History of Project Management (1 of 3)

Some people argue that

building the Egyptian
pyramids was a project,
as was building the Great
Wall of China
History of Project Management (2 of 3)

• In the 1990s, many companies began creating

(Project Management Office) PMOs to help
them handle the increasing number and
complexity of projects
• A PMO is an organizational group responsible
for coordinating
the project management function throughout
an organization Photo by nrd on Unsplash
History of Project Management (3 of 3)
Growing need for project management

Organizations waste For every

97 Million $1 Billion

Organizations who Organizations with

excel in PM complete poor PM processes

89 % of projects 36 % of projects
 Growing need for project management (2 of
3)
Advantage of Using Formal Project
Management

Better control of financial,

physical, and Higher quality and
human resources increased
Improved customer reliability
relations Better internal
coordination
Shorter development
times Higher worker
Lower costs and morale
improved $
Positive impact on
productivity meeting strategic
Higher profit goals
margins
A Project
is…

• “A temporary endeavor undertaken to create a unique product,

service, or result”
• Operations is work done to sustain the business
• Projects end when their objectives have been reached or the project
has been
terminated
Examples of Most Influential Projects (1969-2019)

• World Wide
Web
• Netflix
• Bitcoin
• Wikipedia
• Walt Disney
World
• Alexa

Source:
PM I

Scan me:
Examples of IT Projects

• A team of students creates a smartphone

application and sells it online

• A company develops a driverless car

• A government group develops a system to

track child immunizations

• A global bank acquires other financial

institutions and needs
to consolidate systems and procedures
Project Attributes

• A project
• has a unique purpose
• is temporary
• drives change and enable value creation
• is developed using progressive elaboration
• requires resources, often from various areas
• should have a primary customer or sponsor
• The project sponsor usually provides the direction and funding for the project
• involves uncertainty
• Project managers work with project sponsors, team, and other people
involved in a project to achieve project goals
Project Constraints (1 of
2)
Project Constraints (2 of 2)

• The time constraint refers to the amount of time available to complete

a project.

• The cost constraint refers to the budgeted amount available for the
project.

• The scope constraint refers to what must be done to produce the

project's end result.

• These three constraints are often competing constraints: increased

scope typically means increased time and increased cost, a tight time
constraint could mean increased costs and reduced scope, and a tight
budget could mean increased time and reduced scope.
Why Projects Fail?

• Not enough resources available

• Not enough time given to the project
• Project expectations are unclear
• Changes in the scope not understood or
agreed upon
• Stakeholders disagree on expectations
• Inadequate project planning

Murphy's law: "whatever can go wrong, will

go wrong."
Why Projects Fail?

Murphy's law: "whatever can go wrong, will

 What is Project Management?

• Project management is “the application of knowledge, skills, tools and

techniques to project activities to meet project requirements”

• Project managers strive to meet the triple constraint (project scope,

time, and cost goals) and also facilitate the entire process to meet the
needs and expectations of project stakeholders
 Project Stakeholders

Stakeholders are the people involved in or affected

by project
activities
Project Financial
Stakeholders include: Sponsor Institutions
• the project sponsor
• banks and other
financial institutions Project Project
• the project manager Manager Team

• the project team

• support staff
• suppliers Support
Suppliers
Staff
• opponents to the
project
Project
Opponents
 Building of the Great Pyramids of Giza Project

Key questions to ask:

• What is the project objective?
• What are the constraints?
• What or who are the resources?
• How do you consider the project
completed?
• Who is the sponsor?
• What are the costs?
 Building of the Great Pyramids of Giza Project

Key questions
to ask:
• What is the
project
objective?
• What are
the
constraints
?
• What or who
are the
resources?
• How do you
consider the
project
completed?
 Project Management Tools and Techniques

• Project management tools and techniques assist project managers and

their teams in various aspects of project management
• Some specific ones include:
• Project charter, scope statement, and WBS (scope)
• Gantt charts, network diagrams, critical path analysis, critical chain scheduling
(time)
• Cost estimates (cost)
Project Management Software

• There are hundreds of different products to assist in

performing project management
• Three main categories of tools:
• Low-end tools: Handle single or smaller projects well, cost under $200
per user
• Midrange tools: Handle multiple projects and users, cost $200-$1,000
per user, Microsoft
Project is still the most popular
• High-end tools: Also called enterprise project management software, often
licensed on a per- user basis
Signed up for Base Camp
 Project Success (1 of
2)

•There are several ways to define project

success:
• The project met scope, time, and cost goals
• The project satisfied the customer/sponsor
• The results of the project met its main objective, such as:
• Making or saving a certain amount of money
• Providing a good return on investment,
• Simply making the sponsors happy
 Project Success (2 of
2)

Research findings show that

companies that excel in project
delivery capability:
• Grow project leaders
• Develop a streamlined project
delivery
process
• Measure project health using
metrics, like customer
satisfaction or return on
investment
 Advice for Young Professionals

A few questions to ask yourself to know if you would

be a
good project manager
• Do you get frustrated by bad bosses? Do you think you
could do a better job?

• Are you interested in understanding the big picture of

how organizations work and how your individual work
or your project fits in?

• Have you had other leadership roles, such as being a

team captain, president of a club, or entrepreneur of a
small business? Did you enjoy it? Did others think you did
a good job?

• Are you good at mentoring others? Do people ask you

for help in developing their skills or your advice on
what to do?
The Project Management Profession and
related certification (1 of 2)
• The Project Management Institute (PMI) is an international professional
society for
project managers founded in 1969
• PMI has continued to attract and retain members, reporting more
than 500,000 members worldwide by late 2017
• The profession of project management is growing at a very rapid
pace
• It is helpful to understand the history of the field, the role of
professional societies like the Project Management Institute, and the
growth in project management software
• PMI provides certification as a Project Management Professional
(PMP®) or Certified Associate in Project Management (CAPM®)
certification
• A PMP® has documented sufficient project experience, agreed to
follow a code of
ethics, and passed the PMP® exam
• The number of people earning PMP® certification is increasing
The Project Management Profession and
related certification (2 of 2)
 Repeat Exercise:

What is a Project to
you?
Summary

• A project is a temporary endeavor undertaken to create a unique

product, service, or result
• Project management is the application of knowledge, skills, tools, and
techniques
to project activities to meet project requirements
• Project managers play a key role in helping projects and organizations
succeed
• The project management profession continues to grow and mature
• Project sponsor is the person who provides the direction and funding
for a project
• Stakeholders are the people involved in or affected by project
activities
• Triple constraint is about balancing scope, time, and cost goals
Quiz and break

Please refer to the following assignment in

Microsoft Teams:

Introduction to Project
M anagement
Quiz – 10
mins