‫الَّس آلُم َعَلْيُكْم َوَر ْح َمُة الله‬

‫وَبَر كآُته ِبسِم الل ِہ الَّر حٰمِن‬

‫الَّر ِح يم‬
‫ُش روع َاللہ کے پاک نام سے جو بڑا مہر بان نہايت رحم‬
‫واال ہے‬
 IT
Project
Management
INFT-3112

Aqeel -Ur- Rehman

aqeel.khokhar@kfueit.edu.pk
 Chapter # 02
Introduction to project
management
 Recommended Text Book

Information Technology
Project Management by
Kathy Schwalbe, Course
Technology, 8th Edition,
2016; ISBN-10: 978-1-285-
45234-0
 Reference Text Books
Fundamentals of Project Management, 4th Edition,
JOSEPH HEAGNEY, 2012, ISBN-13: 978-0-
8144-1748-5

A Guide To The Project Management Body Of

Knowledge, 5th edition, 2013, ISBN: 978-1-
935589-67-9

Software Project Management, 2nd edition, Bob

Hughes and Mike Cotterell, 1999, ISBN:007-
709505-7
 Lecture outline
• Introduction to Project Management
• Project Management and Information Security Context
• Project Management Process Groups
• Project Integration Management
• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Human Resource Management
• Project Communication Management
• Project Risk Management
• Project Procurement Management
 Intro to Project Management a
Case Study
Anne Roberts, director of Project Management Office for a retail chain,
addressing company strategies during meeting to all employs. Company had
implemented new Information Systems to improve:
• inventory control • sell products online
• distribution processes • improve customer service
A recent security breach had alarmed investors and the stock price
plummeted. People were anxious to hear about the company’s new strategies.
•Anne began: “We have completed many projects, including advanced data
networks project. That project enabled us to provide persistent broadband
between headquarters and our retail stores throughout the world, allowing us
to make timely decisions and continue our growth strategy. Local store
managers can make timely decisions using up-to-date information. Of course,
we’ve had some failures, and we need to continually assess our portfolio of
projects to meet business needs. Two big IT initiatives, best computer security
and providing enhanced online collaboration tools for our employees,
suppliers, and customers. Our challenge is to work even smarter to decide
what projects will most benefit the company, how we can continue to leverage
the power of IT to support our business. If we succeed, we’ll continue to be a
world-class corporation.”
“And if we fail?” someone asked from the audience.
 The Three P

• PROJECT
• PROGRAMME
• PORTFOLIO
 1- PROJECT 1/2
• First and most important word in the
project management universe
• A project is “a temporary attempt
undertaken to accomplish a unique
product or service”
• BUNCH OF PEOPLE (usually highly
skilled professionals) trying to make
something happen together.
 1- PROJECT 2/2

The AIM of the project could be anything

– A new software program
– A prototype for a new car
– The cure for cancer
– The atom bomb
 2- PROGRAMME

• Programe is just a collection of projects that

share ONE BIG COMMON GOAL
 3 - PORTFOLIO

• A portfolio is a collection of
projects that DO NOT DEPEND ON
EACH OTHER
Project Manager 1/2

• IN SPORTS, you can’t just throw some

good athletes on the field and expect
them to win

• You need a coach - someone to call

the plays and ponder strategy the
same with the projects
 Project Manager 2/2

FOR A PROJECT TO BE SUCCESSFUL YOU NEED

•Someone to think about the big picture
•Push the team forward
•Assign the tasks
•Keep the techies focused on the mission
 Lecture outline
• Introduction to Project Management
• Project Management and Information Security Context
• Project Management Process Groups
• Project Integration Management
• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Human Resource Management
• Project Communication Management
• Project Risk Management
• Project Procurement Management
 Samples of IT Projects
• Facebook, WhatsApp, Uber, Microsoft Office
• Many organizations upgrade hardware,
software, and networks via projects
• Organizations develop new software or
enhance existing systems to perform many
business functions

Note: “IT projects” refers to projects

involving hardware, software, and networks
 The Triple Constraint
• Every project is constrained in different
ways by its
– Scope goals: What is the project trying to
accomplish?
– Time goals: How long should it take to
complete?
– Cost goals: What should it cost?
• It is the project manager’s duty to balance
these three often competing goals
The Triple Constraint of Project
Management
What is Project Management?
Project management is “the application of
knowledge, skills, tools, and techniques to project
activities in order to meet project requirements”
(PMI*, Project Management Body of Knowledge
(PMBOK® Guide), 2000, p. 6)

*The Project Management Institute (PMI) is an

international professional society. Their web site is
www.pmi.org.
 Advantages of Using Formal
Project Management
• Better control of financial, physical, and
human resources
• Improved customer relations
• Shorter development times
• Lower costs
• Higher quality and increased reliability
• Higher profit margins
• Improved productivity
• Better internal coordination
• Higher worker morale
Project Management Framework

S,T,C,Q
 P.M Knowledge Areas
• Knowledge areas describe the key competencies that
project managers must develop
– 4 core knowledge areas lead to specific project objectives
(scope, time, cost, and quality)
– 4 facilitating knowledge areas are the means through
which the project objectives are achieved (human
resources, communication, risk, and procurement
management)
– 1 knowledge area (project integration management)
affects and is affected by all of the other knowledge areas
 Project Stakeholders
• Stakeholders are the people involved in or affected
by project activities
• Stakeholders include
– the project sponsor and project team
– support staff
– customers
– users
– suppliers
– opponents to the project
 P.M Tools & Techniques
• Project management tools and techniques assist
project managers and their teams in various
aspects of project management
• Some specific ones include
– Scope statement, and WBS (work breakdown structure)
(scope)
– Gantt charts, network diagrams (time)
– Cost estimates and earned value management (cost)
 Sample Gantt Chart

WBS is on the left, and each task’s start and finish date are shown on
the right using a calendar timescale. Early Gantt Charts, first used in
1917, were drawn by hand.
 History of P.M
• Some people argue that building the
Egyptian pyramids was a project, as
was building the Great Wall of China
• Most people consider the Manhattan
Project to be the first project to use
“modern” project management
Project Management Approach

Two main approaches to Project Management

•Waterfall Approach
•Agile Approach
 Waterfall Approach
• aka the traditional approach
• Each group of tasks follow from a
previous task
• Each step demands THE COMPLETION
of the previous one
 Agile Approach
• aka the iterative approach
• The team completes small tasks
and gets feedback every step of
the way
You Can Apply P.M to Many
Areas
• Project management applies to work
as well as personal projects
• Project management applies to many
different disciplines (IT, construction,
finance, sports, event planning, etc.)
• Project management skills can help in
everyday life
 Lecture recap
Introduction to Project Management
Project Management and Information Security Context
Project Management Process Groups
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resource Management Any question?
Project Communication Management
Project Risk Management
Project Procurement Management
 End of
Chapter 01
 Home work

1. Write a report about your own experience about any

project that you manage?