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Advanced English Week 4

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27 views19 pages

Advanced English Week 4

Uploaded by

goxua
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced English Week 4

By Dr. Göksu Akkan


Writing a business email

1. Use a professional email address


A professional email address is one you use for work, oftentimes an email
address you only use for work-related purposes or formal
communications. While this is given to you by the organization in which
you work, if you are sending an email before joining a company, you can
still create a polished email address. The typical format is simply your
name@ [the domain]. For example:

● yourfullname@thedomain
● firstname.lastname@thedomain
● firstnamemiddleinitial.lastname@thedomain
Writing a business email

2. Add a concise, informative subject line


This is a short phrase that clearly summarizes the reason for your email
message or the goal of your communication. It’s important you include a
subject line when sending a professional email so your audience knows
exactly what to expect and is able to locate the message again easily, if
needed. Here are some subject line tips to keep in mind for your next
professional email:

● Use less than 60 characters.


● Clearly state the email's goal in one sentence.
● Consider starting with the recipient's name.
For example:Subject: Follow up: Product presentation
Writing a business email

3. Greet the recipient with a proper salutation


This is the first line of your email and generally acts as the greeting. You’ll
want this email greeting to match the tone of the email you’re sending—in
this case, a professional tone. Your greeting can change depending on
your relationship with the recipient.

● If you’re writing to someone you’ve never met or a person you have a


formal professional relationship with, such as a hiring manager or a
new client, you can start with “Dear.”
● If you’re addressing someone you know or someone you have a
familiar professional relationship with, such as a colleague or
manager, you can start with “Hello” or “Hi.”
Writing a business email

4. Write the body of your email

● Just like the body of a letter you might write, this is where you’ll share
your full message. No matter the length of your email, which is
oftentimes concise and to the point, the message should be
actionable and including a closing remark. For example:Thank you
for attending the new product presentation this afternoon. I’ve
attached a video file of the full recording so you can share it with your
team. Please let me know if you have any questions.
Writing a business email

5. End emails with a sign-off and signature


The signature is where you identify yourself by name, title and any other
information relevant to your communications. Most email programs allow
you to set a fixed signature that’s automatically added to the end of every
email you send. Typical closing words include:

● Regards,
● Best,
● Sincerely,
● Thanks,
● Kind regards,
Writing a business email

6. Proofread your email

An error-free email demonstrates diligence and professionalism.


Before you send an email, take a moment to check for any spelling,
grammar or syntax errors. Double-check to ensure you’ve included
any files or attachments you may have referenced in your message
as well.When creating a professional email, keep it simple, to the
point and void of any grammatical or spelling errors.
Writing a business email

Check your recipient fields, shedule if you wish, and don't forget to follow
up!
Examples
Examples
Examples
Exercises
Exercises
Exercises
Prepositions review

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