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Business Email

The document provides guidelines on writing professional business emails, including the proper format, greetings, and closing phrases. It covers techniques for introducing oneself, expressing apologies, saying thank you, declining requests, and communicating busy schedules. Additionally, it includes examples of business proposal emails and replies to enhance understanding of effective email communication.

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Adel Mohamed
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29 views6 pages

Business Email

The document provides guidelines on writing professional business emails, including the proper format, greetings, and closing phrases. It covers techniques for introducing oneself, expressing apologies, saying thank you, declining requests, and communicating busy schedules. Additionally, it includes examples of business proposal emails and replies to enhance understanding of effective email communication.

Uploaded by

Adel Mohamed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Business Email

 What is the business email?

A professional business email is an email sent in a professional setting,


such as between supervisor and their employee, a student and their professor,
or a job applicant and a hiring manager.

 Business email format

The basics of how to write a business email format should be familiar to anyone
online. The typical formal business email format has five core parts, including:
 Subject Line
 Formal greeting
 Body
 Closing phrase
 Signature

 Business email greetings

Use their full name, and avoid a title (such as Mr or Mrs),

 Dear (person's name)

 How to start a business email

The opening sentence should explain who you are, where you're from, and what
you want. Of course, it can be a challenge to fit all this in, but here's an example
of how to start a business email.

Subject line: Dragon S/S 2022 product range


Dear Robert Change,

I hope this email find you well. My name is Cindy Crews, and I'm contacting you from Dragon
Enterprises with information on some new products I think you may be interested in.

 How to finish a business email

The formal way to end a business email is by using one of two options. Here's
what they are and when you'd use them.

 Yours sincerely – this is a formal sign-off if you are addressing the email to
a person and you know their name
 Yours faithfully – a formal business email sign-off if you don't know the
name of the person you're emailing

Some Techniques Relating to business email body:

1. How to introduce your business in an email

When introducing yourself in an email, include your name, job title, and
company.

 My name is Lawrence Jones, and I'm the marketing director at (insert


company name)

2. How to say sorry in a business email

Saying sorry in a business email can be challenging, but it's best done quickly
and cleanly.

 I would like to apologize for your recent experiences with our


company.
3. How do you say thank you in a business email

When saying thank you in an email, keep things short but be specific. Don't just
say thanks; explain what you're thanking the person for.

I'd like to thank you for your amazing work on the recent project. Your work
has helped us to save significant amounts of time and money.

4. How to say no politely in a business email

Learning how to say no politely is a core business communication skill that can be
a challenge.

I'm sorry to say that we won't be able to accept your request at this time.

5. How to say I am busy in email

Work can be stressful enough without having to explain why you're busy. Don't
apologize, but be clear that you don't have time.

I'm not currently able to support you with this project as I'm engaged in
other work. However, I'll have some capacity to work with you next week.

6. How to write a business email with attachments

Let your reader know that there's an attachment, what it contains, and why it's
essential. For example, if the file is large or in a specific format that may require
them to access an application, let them know.

 Please find attached a copy of the report you have requested.

 Professional email topic

 Scheduling a meeting

 Asking or answering a question

 Clarifying a statement or directions


 Following up on an earlier communication

 Reminding the recipient of a deadline

 Explaining something

 Professional Email Example:

How to send a business proposal email


A business proposal is more than a request for a partnership but a formal document
detailing the terms and conditions of your relationship.

Subject line: Business proposal for (Insert business name)


Hi Mila,

Please find attached a copy of our business proposal. Within the business proposal,
you will find detailed information about our plans, including how we hope to
collaborate with your organization.

Please review the file and contact me directly if you have any comments,
questions, or queries. I look forward to hearing from you shortly.

Kind regars,

Charlotte Smith

How to write an email to a company

Subject line: (Insert company) new product range

Dear Ryan Harris,


My name is Robert Chen, and I'm contacting you from (insert company) with some information on our
exciting new range of products.

I've viewed your website, researched your company, and believe our products appeal to your customers.
Please review the attached information and contact me should you require any more information. I'll
contact you in the next five days to follow up with you.

Yours sincerely,

Robert Chen

Business email reply sample

In this example, we look at how to respond to a business proposal email that


a company has sent you. Before writing, consider what you want to do with the
information they have supplied. Be clear if you're interested or not interested.

Subject line: RE: (Insert company) new product range

Dear Robert Chen,

Thank you for contacting me with your new product range. After reviewing the sample, we are interested
in learning more about your business and how we could work together.

Please get in touch with me to arrange a formal meeting.

Yours sincerely,

Ryan Harris

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