Elizabeth-Jane Smyth

36 Belfry Manor, Citywest. Dublin 24

Mobile: 086 058 3802
Date of Birth: 31/07/1978
Employment
I have a strong work ethic and love to keep busy so since my redundancy in Dec 2012 I
have taken work in various temp and freelance jobs including as an administrator for
the Simon Community, a data entry clerk for the Irish Stock Exchange, the sole
sales assistant for the Daintree Wedding Hub, a shop assistant for Burton Mensware
and as a researcher and social media administrator for the film and commercial
production company Antidote Films. I enjoyed and thrived at all these temporary
positions. Below are details of my previous jobs.
Irish Blood Transfusion Service.
From January 2008 until November 1012 I was the office administrator and
secretary to two heads of department whose busy schedules, including
national and international travel, daily meetings that I managed and
minuted.
Duties include but are not limited to:

Update spreadsheets (Excel) with information gathered from various

reports run on in-house systems (BOSS and Progesa).

Provide secretarial support to two heads of department.

Source and book travel and accommodation nationally and

internationally for various staff and department heads. Also creating
relevant country information packs to all traveling staff.

Update information and statistics on the IBTS website weekly.

Create and email the On Call Roster for each coming weekend (using
Word and Outlook).

Using Outlook to arrange meetings, book rooms and inform the

attendees of the details. Take minutes of these meetings and type them
up for filing (Word).

Provide administrative support to the Laboratory staff (including the

heads of each Lab), which includes scanning, typing, copying, filing,
faxing, emailing, creating and maintaining spreadsheets and making and
receiving phone calls. Ordering of stationery, ink cartridges etc.

Sourcing, ordering and maintaining stock levels of scrubs, lab coats

and lab shoes etc. and keeping track of these on spreadsheets (Excel).

Coding and routing invoices on Rondo to various staff members.

Systems used: Progesa, Word, Excel, Outlook, Rondo, BOSS, Visio and Explorer.
From January 2006 until January 2008 I was the clerical administrator in
the DOlier Street blood donor clinic at which I dealt with donors on a
drop-in basis. I was first point of contact for them, handling their personal
and confidential information, explaining the procedure to them and
communicating any issues to the medical staff. I was also in charge of the
general running of the clinic including security, stock control and general
maintenance.

Duties included but were not limited to:

Opening and closing of building (key-holder).

Interacting with donors (the public) in person and via phone, mail, fax
and email and during presentations given.

General admin such as making appointments, creating and maintaining

spreadsheets and formulas in Excel, alpha-numeric data entry and file
maintenance on in-house databases.

Checking, ordering and storing of stock.

Vermillion Design Ltd.
I spent 3 months as the office administrator and PA to the senior graphic
designer, manager and owner of Vermillion Design. My duties included
online research, managing her calendar and personal assistance.
Bank of Bermuda (Dublin) Ltd. (taken over by HSBC)
I spent 3 years as an office administrator and trade capture and input clerk
in the Custody Department. My job included but was not limited to
inputting trades in line with international currency trading deadlines in a
high pressure atmosphere.
Ulster Bank Commercial Services.
I was the office administrator on a 6 month contract doing alpha numeric
data entry and filing of confidential documents.
Pinnacle Computing.
I was the temporary receptionist for 2 months in charge of incoming calls,
faxes and visitors attending on-site meetings.
Data & Records Mgmt.
I was the office administrator and PA to office manager for 2 months
during which I managed her calendar, scheduled meeting with potential and
current customers and did general office duties.
Mercedes Benz.
I was the administrator in charge of tracking, monitoring and documenting
stock in the parts department, a temporary basis for 6 months.
Vivaldi, Debenhams Shoe Dept.
I spent 3 months as a trainee store manager and sales assistant dealing with
customers, suppliers, stock control and general paperwork for head office.
Bloomfields, Tesco.
I worked here from 1997 until 2000, starting as a checkout operator before
moving to shelf stacker then Manager of Health & Beauty. I dealt with
customers, company reps and stockists on a daily basis. Oversee the
stock ordering, deliveries, storing and display. I then moved on to become
the Systems Checker. I was in charge of stock control, stock checks, pricing
and barcode maintenance.
Spoils.
In 1996 I spent 3 months as a sales assistant.
Dunnes Stores.
In 1994 I was a bag packer in the Tallaght branch for 3 months.

Event Management and P.R. Experience

National Haemovigilance Annual Conference 2010
In preparation for this event I assembled agendas and information packs
along with name badges and registration lists.
National Haemovigilance Annual Conference 2011
In addition to the previous years duties I also worked front of house on the
registration and information desk.
Academy of Medical Laboratory Science Meeting 2012
I secured quotes from caterers and equipment hire companies. I assembled
information packs, name tags and registration lists. I liaised with facilities
and security departments as well as reception of the National Blood Centre
at which the meeting was held. I also worked the registration desk on the
day in addition to setting up the area in which attendees ate and directed
them to and from the meeting rooms.
Dublin Roller Derby, Sports League
I am currently the Head Non Skating Official as well as a very active
member of the Officials Committee, Events Committee and the Bout
Production Committee with whom I have organised at least 6 sporting
events in the National Basketball Arena as well as social events and
fundraisers such as the DRD Skater Auction 2012. For this particular event
I publicised it in social media, organised volunteers to be auctioned, a raffle
and its prizes, the venue and its stage / audio equipment and props,
equipment and photographer for a novelty photo booth for guests. I also
co-hosted this event which had a crowd that filled the venue and raised
three times more money than any previous fundraiser for the Dublin Roller
Derby.
Running Amach, Social Group with over 900 members
I have organised at the very least 40 events for the members of Running
Amach including a Christmas dinner for which I negotiated a private
opening of a popular restaurant in Dublin, icebreaker events such as five
minute friends and get to know you which were attended by
approximately 400 members in total, weekly events for 20 30 people
each time and many more well received events. I am very at ease with
public speaking at these events as well as being a meeter-greeter to
newcomers and a host whose main purpose is to make everyone feel at ease
and mingling.

Education
Diploma in Event Management and Public Relations achieved in 2013 from
Dublin Business School.

Studied Photography in Sallynoggin College from 1997 until 1998

Studied Art & Design in Sallynoggin College from 1996 until 1997
St Mac Daras Community College, Templeogue, 1992 until 1996
Junior Cert. Exams 1994 and Leaving Cert. Exams 1996
Volunteer Work
Dublin Dance Festival 2014 Back office administration, Front of house and
hospitality/artist liaison.
Dublin Writers Festival 2014 Box Office and hospitality/artist liaison.
Jameson Dublin International Film Festival 2014 Front of house and back office
Administration
Dublin Fringe Festival 2013 Front of house.
Jameson Dublin International Film Festival 2013 Front of house, sales,
admin, distribution and runner.
SWICN Liberties Computer Clubhouse Mentor for underprivileged kids
helping them learn how to use multimedia technology.
Canteen Ireland - Leader for people who have or had Cancer (ages 12-25) on
weekends away, day trips and support meetings.
Children in Hospital, Ireland - Playgroup organizer in Our Ladys Hospital for
sick children.
Gay Switchboard Dublin - Provide support and information to callers.
Interests & Hobbies
Roller Derby, Art, Movies, Irish Sign Language, Dancing, Photography,
Travelling, Learning new skills and Event Organising.
I also have occupational first aid and fire warden training.
Please do not hesitate to contact me for reference contact details.