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VSOJD - HR & Admin Officer

This job description is for an HR and Admin Officer position with an international NGO working on a women's economic empowerment project in Khyber Pakhtunkhwa Province, Pakistan. The officer will support recruitment, onboarding, payroll, and general administrative functions for staff and volunteers. Duties include coordinating recruitment, managing payroll and inventory, maintaining IT systems, and ensuring compliance with HR best practices. The ideal candidate will have 3+ years of experience in HR and administration, preferably in an international development context, as well as skills in areas like recruitment, payroll management, and administrative support. Knowledge of systems like Windows and Microsoft Office is required.

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Imran khan
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32 views4 pages

VSOJD - HR & Admin Officer

This job description is for an HR and Admin Officer position with an international NGO working on a women's economic empowerment project in Khyber Pakhtunkhwa Province, Pakistan. The officer will support recruitment, onboarding, payroll, and general administrative functions for staff and volunteers. Duties include coordinating recruitment, managing payroll and inventory, maintaining IT systems, and ensuring compliance with HR best practices. The ideal candidate will have 3+ years of experience in HR and administration, preferably in an international development context, as well as skills in areas like recruitment, payroll management, and administrative support. Knowledge of systems like Windows and Microsoft Office is required.

Uploaded by

Imran khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Job Description: HR and Admin Officer Responsible to: Area Coordinator

Direct Report: Community Facilitator Location: Hangu and Kurram,


No of Position 01 (Preferably Female)
Required
Job purpose: The position is under the Women Economic Empowerment (WEE) Project, this is 5 years USAID funded project to
“promote women’s social and economic empowerment through safe and dignified access to livelihoods opportunities, information,
resources and services in KP Province. Targeted districts are Kurram, Hangu,Malakand and Bajur.
The initial contract is for 1 year (Renewable based on performance)
As a member of the project team, HR and Admin, officer is responsible to support and maintain access to cost effective services that
enable staff and volunteers work efficient to meet the objectives of the organisation as well as perform a variety of general
administrative duties and services for staff and volunteers. The initial contract is for 1 year (Renewable based on performance)

The initial contract is for 1 year (Renewable based on performance and fund availability). VSO is an equal opportunity provider. Women and
Person Living with Disabilities are are highly encouraged to apply for this role . The recruitment is subject to approval of funding.

Responsibilities Skills, Knowledge and Experience


 Co-ordinate and support all aspects of the recruitment and selection Essential
process of staff ensuring good HR practice and transparency are  At least 3 years demonstrable skills and experience of HR & Admin in a well
adhered to reputed organisation setting with a multi-cultural environment.
 Coordinate with HR team in the country office.  Experience of complex operations in difficult operating environments and
 Assisting country office team in all administrative functions of the providing policy guidance in the areas of HR, Admin, Vendor contract
recruitment process including preparation of job description management and information systems.
development, recruitment planning, advertising, and short-listing,  Skills and experience in providing administrative support and solutions as
selection interviews and tests, job offers, reference checks appropriate within the context.
 Participate in the interview panel for the selection of staff positions  Understanding and commitment to data protection, confidentiality, equal
 Keep applicants/interviewed candidate informed of the status of the opportunity, social inclusion, gender equity and diversity.
recruitment process   Experience of operations in Humanitarian context is an advantage.
 Distribute offer letter, contracts, and other official communication to  Skills and experience in people capacity and capability support and transfer
field staff; arrange for their signing by staff, and ensure these are sent knowledge to team members.
back to Islamabad for filing  Ability to engage and develop others with skills in coaching, mentoring,
 Processing of the payroll information, ensuring that all information is facilitation, training, and accompaniment.
accurate  Understands and applied knowledge of “value for money”
 Maintain an up-to-date inventory record of control for all office
equipment and keep a record of issuance to and returns by staff and Knowledge of:
volunteers.  Payroll Analysis
 Maintain Fixed Assets register for the office, record disposal and  Employee Engagement
additions in FA register.  Talent Acquisition
 Maintain a neat, up-to-date and office stationery stores and issuance of  Recruitment Advertising
stationery to staff and maintain a comprehensive filing system for  Payroll Services
individual staff usage of the supplies.  Employee Relations
 Managing technical resources including maintenance, purchase and  Human Resource Planning
management of supplier contracts (e.g. copiers, phone and alarm  Windows operating systems incl. Windows 7, Windows 10
systems).  Microsoft Office packages including 2013
 Act as the contact person with ISP providers.
 Maintain office security at a high level by ensuring that alarm system
are routinely maintained and serviced.

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