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Project Closure Report

This document provides a template for closing out an IT project. It includes sections for general project information, management effectiveness, lessons learned, administrative closure, contract closure, and information distribution and archiving. Appendices include a project closeout approval form and references. The template guides capturing key details about the project such as goals, actual results, budgets, successes, pain points, deliverables, involved contracts, and archiving information. Signatures are required to approve the closeout.

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Tarak Parekh
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38 views

Project Closure Report

This document provides a template for closing out an IT project. It includes sections for general project information, management effectiveness, lessons learned, administrative closure, contract closure, and information distribution and archiving. Appendices include a project closeout approval form and references. The template guides capturing key details about the project such as goals, actual results, budgets, successes, pain points, deliverables, involved contracts, and archiving information. Signatures are required to approve the closeout.

Uploaded by

Tarak Parekh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 8

IT Project Management Office

INSERT PROJECT NAME HERE


PROJECT CLOSE-OUT
Version 1.0 June 11, 2023
IT Services Website Project- Phase 2

VERSION HISTORY

Version Implemented Revision Approved Approval Reason


# By Date By Date

1.0 Original Document

Page 2 of 8
IT Services Website Project- Phase 2

TABLE OF CONTENTS

1 GENERAL PROJECT INFORMATION................................................................................4


2 MANAGEMENT EFFECTIVENESS.....................................................................................4
3 LESSONS LEARNED.............................................................................................................4
4 ADMINISTRATIVE CLOSURE..............................................................................................4
5 CONTRACT CLOSURE.........................................................................................................4
6 INFORMATION DISTRIBUTION & ARCHIVE....................................................................4
APPENDIX A: PROJECT CLOSE-OUT APPROVAL............................................................4
APPENDIX B: REFERENCES...................................................................................................4

Page 3 of 8
IT Services Website Project- Phase 2

1 GENERAL PROJECT INFORMATION

Project Name
Project Description
Project Manager
Project Sponsors
Key Stakeholder
Date of Closure
Team Members

Page 4 of 8
IT Services Website Project- Phase 2

Goal Actual Variance % Variance

Start Date Charter Signed


X/XX/XX
Finish Date Go Live
X/X/XX
Days
Budget $0.00

2 MANAGEMENT EFFECTIVENESS
This section should contain an overall summary of the project from start to finish.,

3 LESSONS LEARNED
This section should contain a summary of the project’s pain points and the steps taken to
mitigate them.

4 ADMINISTRATIVE CLOSURE
The following items were deliverables from this project:

1.
2.
3.

Include a summary of the project’s successes, concerns, additions as needed

5 CONTRACT CLOSURE
Include a list/description of any contracts that were initiated and closed because of this
project. An answer of “There were no contracts involved with this project.” is perfectly
acceptable

Page 5 of 8
IT Services Website Project- Phase 2

6 INFORMATION DISTRIBUTION & ARCHIVE

Item Archive/ Distribution Distribution Medium


EX: Project Charter Project SharePoint site SharePoint/Email

Page 6 of 8
IT Services Website Project- Phase 2

Appendix A: Project Close-Out Approval

The undersigned acknowledge they have reviewed the Project Close-Out Form and agree
with the approach it presents. Changes to this Project Close-Out Form will be
coordinated with and approved by the undersigned or their designated representatives.

Signature: Click or tap here to enter text. Date: X/XX/XX

Print Name: Click or tap here to enter text.


Title: Click or tap here to enter text.
Role: Click or tap here to enter text.

Signature: Click or tap here to enter text. Date: X/XX/XX

Print Name: Click or tap here to enter text.


Title: Click or tap here to enter text.
Role: Click or tap here to enter text.

Signature: Click or tap here to enter text. Date: X/XX/XX

Print Name: Click or tap here to enter text.


Title: Click or tap here to enter text.
Role: Click or tap here to enter text.

Page 7 of 8
IT Services Website Project- Phase 2

Appendix B: References

The following table summarizes the documents referenced in this document.

Document Name and Description Location


Version

Page 8 of 8

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