Offsite

Abbrevia On Only Pre- Post Applied Resource Strategic Creatorprene Product

Count Category Definition (Outside Hybrid UI/UX PGP Rise
tion An event happening for 1 day or less, no nights on Campus and in Gurgaon. Could be catering to Campus? Campus) Online? Enrolment Enrolment Finance Manageme Marketing & AI ur Management
pre-enrolment or post enrolment stages of any cohort. These are also conducted in a Hybrid
1 Day Events DE ❌
format, for multiple stages of the student journey; eg. Marketing, Outclass Finales, Orientations
or Graduation. 1 1 1 1 1 1 1 1 1 1 1 TRUE
Overnight Residency or more Cohorts in any stage of their student journey, excluding Pre-Enrolment. This usually
2 ORG An event happening in an offsite location 1 1 1 ❌ ❌ 1 1 1 1 1 1 1 TRUE
(Campus/GGN)
Overnight Residency includes Hotel accomodations/ Hostel or Onusually
Campusa arrangements
Domestic city like Goa, Dehradun
for students etc.and
with food
3 ORC catering to one Cohort at a time in any stage of their program excluding pre-enrolment stages ❌ 1 ❌ ❌ ❌ 1 ❌ ❌ ❌ 1 1 ❌ ❌
(City) student journey starting fromMidenrolment to graduation. The inclusions of any project are
4 Projects PROJ and usually Term. Not open to a Hybrid audience. 1 1 1 ❌ ❌ 1 1 1 1 1 1 1 TRUE
Any event happening
dependent in an/ offsite
on admission placementcity such
cyclesasand
Bombay/ Bangalore
the delivery, etc.etc
budget forisany
alsocohort, which
dependent onis
5 City Day Events NDE of 1 day or less/ 0 Nights ; usually for the pre-enrolment stages of any cohort and for marketing ❌ 1 1 ❌ 1 1 1 1 1 1 1 1 TRUE
Anypurposes;
sessions being held online for the purpose of Event briefings, admissions,
however this could also extend to other events within the student journey. marketing on
6 Online Sessions OS ❌ ❌ ❌ 1 1 1 1 1 1 1 1 1 TRUE
Weeklong zoom held
Any residency being or any
forother
longerplatform for any stage
than 4 nights/ 5 Daysofor
the student
more in thejourney.
post enrolment stages
7 WR Coffee hours is an offering to all programs to enhance the hybrid nature of MasterCamps and ❌ 1 ❌ ❌ ❌ 1 ❌ ❌ ❌ ❌ 1 ❌ ❌
Residencies and usually in multiple cities over the duration of the program.
8 Coffee Hours CH bring together single or multiple cohorts to network, collaborate and foster a better community 1 1 ❌ ❌ 1 1 1 1 1 1 1 1 TRUE
Any residency being heldrelationship
internationallywithfor a cohort,
their usually
peers, staff as a part of the program offering
or masters.
9 Global Residencies GR ❌ 1 ❌ ❌ ❌ 1 ❌ ❌ ❌ ❌ 1 ❌ ❌
and extending to a week long.
Count Event Name Event Category

1 Grand Meetup Overnight Residency Gurgaon

2 Startup Weekend Overnight Residency Gurgaon
3 Global Immersion Global Residencies
4 Coffee Hours Coffee Hours
5 Orientation (Week-Long) Weeklong Residencies
6 Marketing Events (Online Seminars) Online Sessions
7 Offline Marketing Events (Campus) Day Events
8 Offline Marketing Events (City) City Day Events
9 Boxes/Enrollments Projects
10 Boxes/Term End Gifting Projects
11 Boxes/Graduation Projects
12 1 Day Convocation Day Events
13 1N/2D Demo+Convocation Overnight Residency Gurgaon
14 Orientation Residency (Campus) Overnight Residency Gurgaon
15 Mid Term Residency (Campus) Overnight Residency Gurgaon
16 Mid Term Residency (Offsite) Overnight Residency Gurgaon
17 Outclass Finale (Day) Day Events
18 Dropshipping Fair Day Events
19 Leadership Retreat Weeklong Residencies
20 CXO Day Events
21
22
Descriptions Applicable for (Cohorts) Recurrence SOP POC

Applied Finance Twice a year Akshat

PGP Rise, Marketing, UI/UX,
Twice a year Nitika Mann
Product Management
PGP Rise Once a year Nitika Mann
All Cohorts Monthly Nikita
PGP Rise Once Nitika Mann
All Cohorts As scheduled Soham
Marketing, PGP Rise As scheduled Soham
Marketing, PGP Rise As scheduled Soham
All Cohorts Once Akshat
All Cohorts Once Akshat
All Cohorts Once Akshat
Applied Finance Once Nikita
PGP Rise Once Nikita
PGP Rise Once Nikita
Creatorpreneur, Marketing, GT Once Nitika Mann
UI/UX, PGP Rise Once Nitika Mann
All Cohorts Term wise Akshat
PGP Rise Once Soham
PGP Rise Once Nitika Mann
All Cohorts As scheduled Akshat
 TE

Category KRAs

SCHEDULING Event confirmation

Event type/ category
confirmation
Date/ Venue/ Location
1st Interest Form

CURATION Ideation & Planning

Itinerary Curation
Interest form
Budget
Speakers/Masters

PRE-EVENT Communications
Designs/Creatives
Print collaterals
Resource booking
Meeting Spaces/Rooms
Participation form
Team allocations
Gifts/hampers/Kits
Flight booking
Approvals
Finance/Payments
Tech/IT/Media support & setup
Calendar block
Catering/Food
Follow Ups
Event Activites Planning
Quality check
Accommodation R&D
Accomodation Management &
Closure
Task allocation (Cross Teams)

EXECUTION Team brief

Registration desk & setup
Food/Snacks/Water
arrangements
Coordinate with teams
 First aid kits
Event Hosting
Session
moderation/coordination
Event Activites Hosting
Event Activites Operations
Parking
Accommodation Execution
VIP Stakeholder Management
Student Journey Boxes

POST-EVENT Budget summary

Feedback summary
Event summary
Winning vouchers/gifts
Thankyou mails
Post event debrief
 TEMPLATE

Details Events Team

Cohort specific event confirmations to block calenders Team lead/ Manager

Event type
Team lead/ Manager
Residency, Days, Offsite
Final date, Venue ( In Campus/ offsite/ Both) Team lead/ Manager
Interest form/ poll to decide on the location & check for
Associate
the interest
Concept development
Team lead/ Manager
Theme selection
Session timelines
Manager/ Associate
Breaks andplanning
networking periods
Manager/ Associate
(Mode of joining,
Expense estimation
Speaker/Master for approval
request- MR team Manager
Masterclass/Workshop Manager/ Associate
Judgement
Announcement messages
Judge/Master creative Associate
Invite messages
Theme reveal video Manager/ Associate
Welcome
Printing kit
& delivery Associate
Block room, commons, operations/tech/IT support &
othermedia
cities for Associate
Learners Associate
Masters
Collect the final attendee's details Associate
Allocate teams as per the participation form Associate
Selection and ordering of gifts
Manager/ Associate
Assemble
Speaker/Masters/Host event kits or
travel hampers
arrangements, flight
Manager/ Associate
bookings
Internal and external approvals for various aspects Manager/ Associate
Budget tracking & Payment processing Associate
IT setup for sessions
Associate
Media
Block brief for
calendar
Associate
Masters, team,
Menu learners,
selectionany speakers
Post-registration follow-ups Manager/ Associate
Order placement
Confirmation emails Manager/ Associate
Finance
Ice-breaking, updatesplanning
activities Manager/ Associate
Ensure all arrangements meet quality standards Associate
Research & Development Associate
Negotiating contract
Manager
Pricing
Coordinate tasks among different teams Manager

Final pre-event briefing for all teams Manager

Registration desk preparation
Associate
On-sitecatering
On-site registration support
coordination
Associate
Snack
Ensure smooth and water arrangements
communication among teams during the
All
event
 Medical support preparation
Theaid
day hosting, Associate
First station setup
Theme reveal sessions Lead/Manager
Event-related
Tech setup, Backend,AMA's
Deck sharing Associate
Hosting Lead/Manager
On-field management, timers, buzzers, coordinating with
Associate
the host
Forms, Follow-Up, Details tracking & Sharing passes
Room Allocations Associate
Quality control (Venue, food) Manager
Check-Ins Hosting.
Coordination, & Check-Outs
Welcome Lead/Manager
Vendor Coordination
Associate
Delivery

Expense tracking, Happay updates Associate

Collect and analyze attendee feedback Associate
Comprehensive overview of the event with feedback and
Manager
budget summaries
Sharing prizes, awards or vouchers Associate
Mails to masters, speakers, and attendees Lead/Manager
What worked well?
Lead/Manager
Areas for improvement
 Dependency Team Timeline Duration
Tarun/Director level
Student Experience/
Tarun/Director Team
level T- 3 Month L
Student lead
Experience/ Team T-3 Month
Tarun/Director level
lead
Student Experience/ Team T- 2 Month
lead
Student experience team T- 2 Month

Student Experience/ Team

MRlead
Team T-1 Month 7 Days
Operations team T-1 Month 3 Days
Student
Student Experience
Experience team
team T-1 Month 3 Days
Tarun/Director level T-15 Days 7 Days
MR team
T-1 Month 3 Days

Student Experience team T- 1 Month 2 Hours

Design team
T- 15 Days 10 Days
Student Experience team
Print Vendor T- 10 Days 3 Days
Operations team
T- 1 Month 2 Hours
Student Experience team
T- 15 Days 2 Hours
Student experience team T- 20 Days 1 Days
Student experience team T- 10 Days 1 Days
Student experience team
T- 10 Days 2 Days
Student Vendors
experience team
T- 15 Days 1 Day
Operations team
Tarun/ Director level T- 15 Days 3 Days
Finance team
Media team T- 15 Days 7 Days
Marketing team T- 10 Days 1 Day
IT team
Student experience team T- 10 Days 1 Day
Operations team T- 10 Days 2 Days
All teams T- 10 Days 2 Days
Student experience team T- 15 Days 3 Days
Operations team
T- 10 Days 1 Day
Student experience team
Vendors T- 1 Month 7 Days
Vendors T- 15 Days 10 Days
Student experience team T- 15 Days 2 Days

Student experience team T- 1 Day 1 Day

Student experience team T- 0 Day 1 Day
Operations team
T- 0 Day 1 Day
Pantry staff
All T- 0 Day 1 Day
 Pantry staff T- 0 Day 1 Day
Marketing team
T- 0 Day 2 Day
Student experience
IT team team
T- 0 Day 1 Day
Admin team
T- 0 Day 2 Days
Student experience team T- 0 Day 1 Days
Student experience team T- 0 Day 1 Day
Student experience team T- 0 Day 2 Days
Student experience team
T- 0 Day 1 Day
StudentMR team team
experience
T- 0 Day 20 Days
Vendor

Finance team T+ 3 Days 3 Days

Student experience team T+ 5 Days 5 Days
Student experience team T+ 2 Days 2 Days
Student experience team T+ 2 Days 2 Days
Student experience team
Tarun/ Director T+ 2 Days 2 Days
MR team level
Leads T+ 5 Days 5 Days
Student experience team
 Gra

Category KRAs

SCHEDULING Event confirmation

Event type/ category
confirmation
Date/ Venue/ Location
1st Interest Form

CURATION Ideation & Planning

Itinerary Curation
Interest form
Budget
Speakers/Masters

PRE-EVENT Communications
Designs/Creatives
Print collaterals
Resource booking
Meeting Spaces/Rooms
Participation form
Team allocations
Gifts/hampers/Kits
Flight booking
Approvals
Finance/Payments
Tech/IT/Media support & setup
Calendar block
Catering/Food
Follow Ups
Event Activites Planning
Quality check
Accommodation R&D
Accomodation Management &
Closure
Task allocation (Cross Teams)

EXECUTION Team brief

Registration desk & setup
Food/Snacks/Water
arrangements
Coordinate with teams
 First aid kits
Event Hosting
Session
moderation/coordination
Event Activites Hosting
Event Activites Operations
Parking
Accommodation Execution
VIP Stakeholder Management
Student Journey Boxes

POST-EVENT Budget summary

Feedback summary
Event summary
Winning vouchers/gifts
Thankyou mails
Post event debrief
 Grand Meetup

Details Events Team

Cohort specific event confirmations to block calenders Team lead/ Manager

Event type
Team lead/ Manager
Residency, Days, Offsite
Final date, Venue ( In Campus/ offsite/ Both) Team lead/ Manager
Interest form/ poll to decide on the location & check for
Associate
the interest
Concept development
Team lead/ Manager
Theme selection
Session timelines
Manager/ Associate
Breaks andplanning
networking periods
Manager/ Associate
(Mode of joining,
Expense estimation
Speaker/Master for approval
request- MR team Manager
Masterclass/Workshop Manager/ Associate
Judgement
Announcement messages
Judge/Master creative Associate
Invite messages
Theme reveal video Manager/ Associate
Welcome
Printing kit
& delivery Associate
Block room, commons, operations/tech/IT support &
othermedia
cities for Associate
Learners Associate
Masters
Collect the final attendee's details Associate
Allocate teams as per the participation form Associate
Selection and ordering of gifts
Manager/ Associate
Assemble
Speaker/Masters/Host event kits or
travel hampers
arrangements, flight
Manager/ Associate
bookings
Internal and external approvals for various aspects Manager/ Associate
Budget tracking & Payment processing Associate
IT setup for sessions
Associate
Media
Block brief for
calendar
Associate
Masters, team,
Menu learners,
selectionany speakers
Post-registration follow-ups Manager/ Associate
Order placement
Confirmation emails Manager/ Associate
Finance
Ice-breaking, updatesplanning
activities Manager/ Associate
Ensure all arrangements meet quality standards Associate
Research & Development Associate
Negotiating contract
Manager
Pricing
Coordinate tasks among different teams Manager

Final pre-event briefing for all teams Manager

Registration desk preparation
Associate
On-sitecatering
On-site registration support
coordination
Associate
Snack
Ensure smooth and water arrangements
communication among teams during the
All
event
 Medical support preparation
Theaid
day hosting, Associate
First station setup
Theme reveal sessions Lead/Manager
Event-related
Tech setup, Backend,AMA's
Deck sharing Associate
Hosting Lead/Manager
On-field management, timers, buzzers, coordinating with
Associate
the host
Forms, Follow-Up, Details tracking & Sharing passes
Room Allocations Associate
Quality control (Venue, food) Manager
Check-Ins Hosting.
Coordination, & Check-Outs
Welcome Lead/Manager
Vendor Coordination
Associate
Delivery

Expense tracking, Happay updates Associate

Collect and analyze attendee feedback Associate
Comprehensive overview of the event with feedback and
Manager
budget summaries
Sharing prizes, awards or vouchers Associate
Mails to masters, speakers, and attendees Lead/Manager
What worked well?
Lead/Manager
Areas for improvement
 Dependency Team Timeline Duration
Tarun/Director level
Student Experience/
Tarun/Director Team
level T- 3 Month L
Student lead
Experience/ Team T-3 Month
Tarun/Director level
lead
Student Experience/ Team T- 2 Month
lead
Student experience team T- 2 Month

Student Experience/ Team

MRlead
Team T-1 Month 7 Days
Operations team T-1 Month 3 Days
Student
Student Experience
Experience team
team T-1 Month 3 Days
Tarun/Director level T-15 Days 7 Days
MR team
T-1 Month 3 Days

Student Experience team T- 1 Month 2 Hours

Design team
T- 15 Days 10 Days
Student Experience team
Print Vendor T- 10 Days 3 Days
Operations team
T- 1 Month 2 Hours
Student Experience team
T- 15 Days 2 Hours
Student experience team T- 20 Days 1 Days
Student experience team T- 10 Days 1 Days
Student experience team
T- 10 Days 2 Days
Student Vendors
experience team
T- 15 Days 1 Day
Operations team
Tarun/ Director level T- 15 Days 3 Days
Finance team
Media team T- 15 Days 7 Days
Marketing team T- 10 Days 1 Day
IT team
Student experience team T- 10 Days 1 Day
Operations team T- 10 Days 2 Days
All teams T- 10 Days 2 Days
Student experience team T- 15 Days 3 Days
Operations team
T- 10 Days 1 Day
Student experience team
Vendors T- 1 Month 7 Days
Vendors T- 15 Days 10 Days
Student experience team T- 15 Days 2 Days

Student experience team T- 1 Day 1 Day

Student experience team T- 0 Day 1 Day
Operations team
T- 0 Day 1 Day
Pantry staff
All T- 0 Day 1 Day
 Pantry staff T- 0 Day 1 Day
Marketing team
T- 0 Day 2 Day
Student experience
IT team team
T- 0 Day 1 Day
Admin team
T- 0 Day 2 Days
Student experience team T- 0 Day 1 Days
Student experience team T- 0 Day 1 Day
Student experience team T- 0 Day 2 Days
Student experience team
T- 0 Day 1 Day
StudentMR team team
experience
T- 0 Day 20 Days
Vendor

Finance team T+ 3 Days 3 Days

Student experience team T+ 5 Days 5 Days
Student experience team T+ 2 Days 2 Days
Student experience team T+ 2 Days 2 Days
Student experience team
Tarun/ Director T+ 2 Days 2 Days
MR team level
Leads T+ 5 Days 5 Days
Student experience team
 Start-U

Category KRAs
 Start-Up Weekend

Details Events Team

Dependency Team Timeline Duration
 Coffee Hours

Category Tasks Details

Cohort specific event confirmations to
Event Confirmation
Event type/ category block calenders
Event type
SCHEDULING
confirmation Residency, Days, Offsite offsite/
Final date, Venue ( In Campus/
Date/ Venue/ Location
Interest form/ Both)
poll to decide on the
1st Interest Form
location & check for the interest
Brainstorming sessions
Ideation & Planning
Content planning
Session timelines
Itinerary Curation
networking
For an estimate of howperiods
many learners
CURATION Interest Form
will join for further
Speaker/Master request- planning
MR team
Finalise Master/Speaker
Budget Approval Expense estimation for approval
Announcement messages
Communications Invite messages
Invite video
Designs/Creatives
PRE-EVENT Judge/Master creative
Venue Booking Book Venue
Media Support
Media brief
Check-In and
On-Site learners Check-In
EXECUTION Welcome
Overall Assistance Assistance with the event

Budget Summary Expense tracking, Happay updates

POST-EVENT Feedback Summary Collect and analyze attendee feedback
Comprehensive overview of the event
Event Summary
with feedback and budget summaries
Coffee Hours

Events Team Dependency Team Timeline Duration

Tarun/
Team lead/ Manager Student Experience/
Team lead/ Manager Team
Student lead
Experience/
Team lead/ Manager Team
Student lead
Experience/
Student experience
Team lead
Associate
team
Student Experience/
Team lead/ Manager
Team lead
Operations team
Manager/ Associate
Student Experience
Student Experience
Manager/ Associate
MRteam
team
Manager/ Associate
Manager Tarun/Director level

Student Experience
Associate
Team
Manager/Associate Design Team
Associate
Media team
Associate
Marketing Team

Associate Student Experience

Associate Student Experience

Student experience
Associate T+ 2 Days 2 Days
Studentteam
experience
Associate T+ 1Days 2 Days
team
Student experience
Manager T+ 2 Days 2 Days
team
 Marketing E

Category Tasks

Session Brief
Designs/Creatives
PRE-EVENT
Calendar block
Meeting Link

Session Moderator
EXECUTION
Session Coordination

POST-EVENT Event Summary

 Marketing Events (Online Seminars)

Details Events Team

Session brief / Questions to be shared to the speaker Manager

Session Creative Associate
Block calendar for
Associate
Masters, team, learners, any speakers
Meeting Link for the session / Associate

Moderate the entire session for the students along with

Manager
other speakers
Backend Coordination/Deck Presentation Associate

- Recording
Associate
- Chat download
Online Seminars)

Dependency Team Timeline Duration

Marketing Team T-5

Marketing Team
Marketing Team T-10
Marketing Team T-1

T-0 1 Day
T-0 1 Day

T+1 1 Day
 Orientation Residency (Campus)

Category Tasks Details

Cohort specific event confirmations to
Event confirmation
Event type/ Category block calenders
Event type
SCHEDULING confirmation Residency, Days, Offsite
Date/ Venue/ Location Final date, Venue ( In Campus)

Brainstorming sessions
Ideation & Planning
Content planning
Session timelines
Itinerary Curation
networking
For an estimate of howperiods
many learners
CURATION Interest form
will join for further
Speaker/Master request- planning
MR team
Budget
Speakers/Masters Expense estimation for approval

Announcement messages
Communications
Invitereveal
Theme messages
video
Designs/Creatives
Welcome kit
Print collaterals Printing & delivery
Block room, commons,
Resource booking working spaces in support
other cities for
operations/tech/IT & media
Meeting Spaces/Rooms Learners
Participation form Masters
Collect the final attendee's details
Allocate teams as per the participation
Team allocations
Selection andform
ordering of gifts
Gifts/hampers/Kits
Assemble event kits or hampers
Speaker/Masters/Host travel
Flight booking
arrangements, flight bookings
Internal and external approvals for
Approvals
PRE-EVENT various aspects
Finance/Payments Budget tracking & Payment processing
Tech/IT/Media support & IT setup for sessions
setup Media
Block brief for
calendar
Calendar block
Masters, team,
Menu learners,
selectionany speakers
Catering/Food Post-registration follow-ups
Order placement
Follow Ups Confirmation emails
Event Activites Planning Finance
Ice-breaking, updatesplanning
activities
Ensure all arrangements meet quality
Quality check
standards
Accommodation R&D Research & Development
Accomodation Management Negotiating contract
& Closure
Task allocation (Cross Pricing
Coordinate tasks among different
Teams) teams

Team brief Final pre-event briefing for all teams

Registration desk preparation
Registration desk & setup
Food/Snacks/Water On-sitecatering
On-site registration support
coordination
arrangements Snack
Ensure and water
smooth arrangements
communication among
Coordinate with teams
teams during the event
Medical support preparation
First aid kits
First aid station setup

EXECUTION
 Event Hosting The day hosting
Session
EXECUTION Tech setup, Backend, Deck sharing
moderation/coordination
Event Activites Hosting Hosting
On-field management, timers, buzzers,
Event Activites Operations
Forms,coordinating
Follow-Up,with thetracking
Details host &
Parking Room Allocations
Sharing passes
Accommodation Execution Quality control (Venue, food)
VIP Stakeholder Check-Ins Hosting.
& Check-Outs
Coordination, Welcome
Management Vendor Coordination
Student Journey Boxes
Delivery

Budget summary
Feedback summary
Event summary
POST-EVENT
Thankyou mails
Post event debrief
ency (Campus)

Timeline Duration
 Offline Marketing Events (Campus)

Category Tasks Details Timeline Duration

Ideation/Planning
Itineary
Interest/Registration
CURATION
form/link
Budget
Speakers/Masters/Host

PRE-EVENT Confirmation
Designs/Creatives
Print collaterals
Resource booking
Meeting Spaces/Rooms
Participation form
Team allocations
Gifts/hampers/Kits
Flight booking
Approvals
Finance/Payments
Tech/IT/Media support &
setup
Calendar block
Catering/Food
Follow Ups
Quality check
Task allocation (Cross
Teams)

Team brief
Resgistration desk & setup
Food/Snacks/Water
EXECUTION arrangements
Coordinate with teams
EXECUTION

First aid kits

Session
moderation/coordination

Budget summary
Feedback summary
Event summary
POST-EVENT Winning
vouchers/gifts/certificates
Thankyou mails
Post event debrief